Oct 18, 2023 Executive Committee

[1. Meeting called to Order The AACOG Executive Committee is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Executive Committee reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.]

[00:00:05]

ALL RISE, , YOU GOT THE MEETING WILL COME TO WORK.

UH, TODAY IS WEDNESDAY, UH, OCTOBER THE 18TH AT 10 O'CLOCK IN THE MORNING.

AND THIS IS THE VICTIMS COMMITTEE MEETING OF C**K.

UH, SO WITH THAT, WE'LL HAVE A ROLL CALL.

SUZIE.

YES SIR.

JUDGE KELLY.

HERE.

JUDGE TEAL.

HERE.

MAYOR FERRIS.

COMMISSIONER CLAY FLORES.

MARCUS PR FOR COMMISSIONER CLAY FLORES.

MAYOR DE LEON.

HERE.

JUDGE EVANS.

HERE.

COUNCILMAN ROCHA GARCIA.

MR. HASLAUER? PRESENT? JUDGE HEKE? HERE.

MAYOR SCHROEDER.

JUDGE WHITMAN.

WE HAVE A QUORUM.

OKAY.

UH, ANY PUBLIC COMMENTS? NO, SIR.

OKAY.

UH, THEN WE'LL MOVE ON TO THE, UH, EXECUTIVE

[4. The Executive Committee shall convene in executive session to deliberate upon matters concerning the Executive Director to include: 1. the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or a charge against an officer or employee pursuant to Section 551.074 of the Texas Government Code; 2. to deliberate and receive advice on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act pursuant to Section 551.071 of the Texas Government Code; and a. Pending or contemplated litigation.]

SO WE'RE GONNA GO INTO EXECUTIVE SESSION.

WE'RE GONNA ASK, UH, OBJECTION.

YOU READY TO GO? 48.

48.

YOU'RE COMING BACK, AREN'T YOU JIMMY? YEP.

OKAY.

I WOULDN'T MISS BEING WITH YOU ALL.

I'M TELLING YOU, THE NEXT ITEM

[5. Discussion and appropriate action upon the items discussed in executive session.]

WELL, THE BAD NEWS IS ALMOST TWO HOURS IN EXECUTIVE SESSION.

THE GOOD NEWS, EVERYTHING THAT WE DISCUSSED, INVE SESSION, THAT'S THE MOTION TO A, EVERYTHING WE TALKED ABOUT THE COURT BOARD.

SECOND, A MOTION AND SECOND.

ANY DISCUSSION? A BOTH IN FAVOR SAY AYE.

AYE.

OPPOSED? THEREWELL.

MOVE ON.

MAY I ASK? I'M SO SORRY.

I, THE DOOR WAS SLAMMING.

YOU WERE SAYING YOU WERE FIRST.

HE'S MOTION CHAIR.

MAY 2ND JUDGE HEAD DISCUSSED IN EXECUTIVE SESSION TO THE FULL BOARD, IF THAT'S OKAY.

CORRECT.

OKAY.

FIRST AND SECOND.

THANK YOU.

YEP.

OKAY.

WE, MR. RIDGE.

THANK YOU.

SO, UNDERSTANDING IS THAT THE EXECUTIVE REPORT IS WRITTEN AND IT'S IN OUR, IN OUR FOLDER, OUR NOTEBOOKS.

SO NO ACTION

[6. Monthly Agency Written Report A. Staffing Updates B. Program Status and Operational Updates Area Agencies on Aging (AAA) Alamo Regional Transit (ART) External Affairs & Communications Intellectual & Developmental Disability Services (IDDS) Military and Veterans Affairs Natural Resources Public Safety Regional Services Environmental Conservation Weatherization Assistance Program C. Organizational Updates Building Update General Administration Policy Review Chief Financial Officer General Counsel]

JUST MOVE IT TO THE FULL BOARD AND, OKAY.

THERE'S MOTION.

MOVE TO THE FULL BOARD.

YES.

AND SECOND, I'LL SECOND THAT THE JUDGE HAS MADE THE MOTION.

SECOND BY JUDGE TEAL, UH, MOVE THE, UH, EXECUTIVE DIRECTOR REPORT TO THE FULL BOARD.

PUT IN FAVOR AND SAY AYE.

AYE.

OPPOSED? YOU WANT TO ITEM NUMBER

[ Consent Agenda]

THAT IS CONSIDERED AN ACT UPON THE RECOMMENDATION TO APPROVE, UH, THE JULY 19TH, 2023 EXECUTIVE COMMITTEE MEETING.

MINUTES.

MOTION TO APPROVE.

SECOND, YOUR HONOR.

MADE THE MOTION TO JUDGE APPEAL.

SECONDED, UH, APPROVING THE MINUTES AS THE DISCUSSION.

THOSE IN FAVOR SAY AYE.

AYE.

AYE.

OPPOSED? CARRIES.

[8. Discussion and appropriate action upon the recommendation to approve the 3rd Quarter 2023 financial report. - Julio Elizondo A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly Investment Report]

GOOD MORNING, MR. CHAIRMAN.

MEMBERS THE COMMITTEE.

MY NAME, JU .

I'M YOUR CHIEF FINANCIAL OFFICER.

I'LL BE PRESENTING THE, I'LL BE GIVING YOU ALL AN UPDATE ON THE THIRD QUARTER FINANCIAL STATEMENTS.

AS ALWAYS, WE'LL COVER, UM, BOTH FINANCIAL STATEMENTS, BOTH THE BALANCE SHEET AND THE STATEMENTS OF REVENUES AND DISPENSERS.

GO INTO BOTH, BOTH OF THEM IN A LITTLE MORE DETAIL AS WELL AS COVER OUR ADMINISTRATIVE BUDGETS.

MY APOLOGIES FOR THAT.

OKAY.

HERE WE HAVE OUR SUMMARIZE FINANCIAL DASHBOARD.

UH, PLENTY OF METRICS HERE TO JUST, JUST CAN'T GIVE YOU AN IDEA, UH, OF WHERE WE STACK AS AN AGENCY WITH IN DIFFERENT ASPECTS.

UM, THE ONES, AS I ALWAYS POINT OUT THROUGHOUT THE YEAR THAT I, I REALLY PAY ATTENTION TO ARE, OR PAY MOST ATTENTION ARE, ARE AGE TO ACCOUNTS RECEIVABLE.

DOWN BOTTOM.

UH, YOU CAN SEE WE'RE SITTING AT $7.7 MILLION AT THE END OF SEPTEMBER.

UH, YOU KNOW, I'M PLEASED TO ANNOUNCE THAT I'VE GOT SOME GREAT NEWS TO UPDATE YOU ON.

UH, WHEN I GET TO THE ACCOUNTS, SHOOT, WE'LL GET TO THAT IN A MINUTE.

AND THEN UP AT THE TOP LEFT, PERCENTAGE EARNED AND SPENT, UH, YEAR TO DATE, WE ARE CURRENTLY SITTING AT ABOUT 70% SPENT, UH, OBVIOUSLY

[00:05:01]

UM, I'LL, I'LL EXPLAIN WHERE WE'RE SITTING WITH DIFFERENT PROGRAMS, UH, WHO'S UNDERPERFORMING PERFORMING AND, AND THE MAJORITY OF THAT IS DUE TO TIMING, UH, MORE THAN ANYTHING.

HERE WE HAVE OUR, UH, BALANCE SHEET.

YOU CAN SEE WE'RE SITTING AT THE, THE END OF SEPTEMBER.

TOTAL ASSETS 40, 46 $0.7 MILLION.

UH, IT'S, IT'S A BIT OF AN INCREASE FROM OUR SEPTEMBER 22, UH, NUMBERS.

UH, ABOUT 5 MILLION.

UH, AGAIN, THE MAJORITY OF THAT ASSETS DID HAVE SOME CAPITAL PURCHASES THAT WE MADE THIS YEAR.

PROGRAMS, AND THAT ALSO INCLUDES THE TITAN COMPLEX.

THE OTHER THING I DID WANNA HIGHLIGHT ARE SITTING THAT, UH, $1.2 MILLION, UH, REV REVENUE OVER EXPENDITURE.

HERE WE HAVE A SUMMARY SUMMARIZING GROUP OF OUR FUND BALANCE IN, UH, DETAILED AND UNRESTRICTED RESTRICTED BROKEN PROGRAM.

UH, YOU CAN SEE AT THE END OF SEPTEMBER, WE ARE SITTING AT ABOUT A $8.1 MILLION PROGRAM.

IT'S, IT'S ABOUT 6.66 MILLION FROM A YEAR AGO.

UH, GREAT POSITION TO BE IN.

UH, WE HAVE SOME PROGRAMS THAT ARE REALLY DOING WELL, AS WE'VE KIND OF TOLD THAT STORY.

OUR MILITARY AND VETERANS AFFAIR HAS JUST KIND OF, UH, ADDED TO THAT FUND BALANCE IS PLAYING A BIG PART.

CASH INVESTMENTS VERY IMPORTANT.

AS YOU CAN SEE, WE'RE SITTING AT $6.9 MILLION AT SEPTEMBER.

UH, AGAIN, THOSE CDS THAT WE'VE, WE'VE HAD OUR YEAR, WE'RE, WE'RE STILL EARNING INTEREST AND, AND IT'S, IT'S A HUGE, UH, UH, IMPROVEMENT FROM WHERE WE WERE AT 5.3 MILLION.

OUR INVESTMENT SUMMARY BROUGHT TO YOU BY THE PUBLIC FUNDS INVESTMENT ACT.

UH, WE LIST OUT ALL OF OUR MONEY MARKETS, OUR INVESTMENT POOLS, BOTH TAX POOL, LONE STAR, AS WELL AS OUR CDS.

AND YOU CAN SEE THE MOST CURRENT CDS THAT WE HAVE DOWN TOWARDS THE BOTTOM ARE, ARE DUE TO CURRENTLY IN AGAIN, CHURCH HAS, HAS BEEN D UH, UH, GREAT TO US STATE COMPETITIVE, UH, LONE STAR, STILL OFFERING VERY, VERY GREAT RATES RIGHT NOW.

SO THE INTEREST THAT WE'RE IN IS AROUND 50,000 ACCOUNTS RECEIVABLE.

BIG SLIDE THAT I, I I LIKE TO PAY ATTENTION TO.

UH, YOU CAN SEE UP AT THE VERY TOP, THE BIGGEST OPENING AR BALANCE IS VETERANS DIRECTED.

THAT'S NORMAL OPERATION THAT'S CURRENT.

UH, YOU KNOW, THERE'S NOTHING REALLY TO WORRY ABOUT THERE.

XDO IS ONE THAT WE'VE BEEN HAVING SOME ISSUES WITH THE LAST FEW MONTHS.

PLEASED TO ANNOUNCE THAT JUST THIS EARLIER THIS WEEK, WE RE $1 MILLION.

THEY PAID OUT MAY THROUGH JULY.

SO A LOT OF THAT OVERNIGHT BILLS CAN GO AWAY FOR NEXT MONTH.

UH, IT'S GREAT FOR OUR CASH FLOW, RIGHT, TO MAINTAIN OUR, OUR CURRENT OPERATIONS.

UM, BEAR AND ANIMAL AGING, BOTH ARE CURRENT, NOTHING TO WORK.

AND THEN THE OTHER ONE IS VIA, UM, ALL YEAR LONG AND FOR YEARS NOW, WE'VE KIND OF VERY, A LOT OF BACK AND FORTH WITH VIA.

UM, THEY DID SEND US A PAYMENT FOR 90,000 THAT PAID NOVEMBER AND DECEMBER.

UH, WE HAVE BILL OUT OUT EVERYTHING THROUGH AUGUST.

UH, WHAT WE JUST HEARD WORD FROM VIA THAT, SENDING ANOTHER PAYMENT WITHIN TO CLEAR UP A FEW MORE BILLING.

I'M NOT SURE WHICH ONES THEY'RE GONNA BE EXACTLY, BUT I KNOW THEY ARE GOING TO DO THEM A LITTLE MORE QUICKLY NOW.

SO IT'S SO 10 MONTHS TO GET PAID, I'M SORRY, 10 MONTHS TO GET PAID.

10 10.

IT'S, IT'S BEEN QUITE SOME TIME.

YES.

YEAH.

WHICH, WHICH IN, THAT'S VIA CITY OF SAN ANTONIO, RIGHT? SO CAN'T SOMEBODY BUILD A FIRE UNDER SOMEBODY? YEAH, I SPOKEN TO SEVERAL PEOPLE.

I KNOW THAT THERE WAS ONE BOARD WHO APPROACHED ME LAST WEEK, UH, LAST MONTH AND TOLD ME THAT HE DID SPEAK, REACH OUT TO VIA AS WELL.

UM, AGAIN, I THINK WE'VE BEEN CONTINUOUSLY TELLING HOW IMPORTANT IT'S THAT WE, THERE IS OVER 90 BALLOT.

UM, AND, AND THINK THEY'RE AWARE OF IT.

I JUST DON'T KNOW IF THERE'S ADDITIONAL PRESSURE THAT NEEDS TO BE PUT ON THEM FROM, FROM SOMEONE ELSE.

WELL, COUNTIES WE'RE OBLIGATED TO PAY WITHIN 30 DAYS RECEIVING THE BILL, RIGHT? I DON'T KNOW ABOUT CITIES AND BE AS PART OF THE CITY, CITY A A LAW OR RULE THAT NEEDS TO BE FOLLOWED.

YEAH, AGREED.

AT LEAST PRESSURED.

CRAZY.

AGREED.

AGREED.

UM, AND THEN THE OTHER IS, THE OTHER THING THAT I DID HIGHLIGHT ON THIS IS THE, OVER THE REMAINING OVERNIGHT 90 DOWN ON THE 632,000, UM, 200, 200 OF THAT WAS JUST PAID OUT LAST WEEK.

SO GOING INTO NEXT MONTH, WE SHOULD BE LOOKING AT ABOUT 400,000 AND OVER 90, UH, WHICH IS, UH, GREAT.

I MEAN, IT WAS UP TO 2 MILLION LAST, LAST MONTH.

SO IT'S, IT'S, IT'S TRENDING IN THE RIGHT DIRECTION.

HERE WE HAVE OUR STATEMENTS OF REVENUES AND EXPENDITURES.

UM, TOTAL EXPENDITURES FOR THE YEAR ARE 60 OR 58 POINTS, 7 MILLION,

[00:10:02]

SLIDES.

DON'T, UH, HAVE ANYTHING, ANYTHING TO HIGHLIGHT HERE ON THIS SLIDE.

THE NEXT ONE I DO, UH, IS ART.

UM, THEY ARE SITTING AT A 496,000 SURPLUS.

UM, AS I MENTIONED COUPLE MONTHS BACK, UH, THE, THE, THE AMOUNT THAT HAS DROPPED TO THE BOTTOM LINE WILL BE USED IN THE LAST QUARTER OF THIS YEAR.

UM, SO THEY DO INTEND TO HAVE THAT SPENT BY 1230.

ONE I D D IS CURRENTLY SITTING AT A 507,000 DEFICIT DEFICIT.

UM, AGAIN, AS I I'VE MENTIONED EARLIER IN THE YEAR AS WELL.

AND AS WE MENTIONED, AS MENTIONED DURING THE BUDGET MODIFICATION PROCESS, THIS IS A, UH, DIRECT RESULT OF THOSE BONUSES THAT WERE PAID OUT TO STAFF AS WELL AS A SHORTAGE IN MEDICAID.

GROUND USER EARNED FOR THE YEAR.

PUBLIC SAFETY IS 600, 650,000 LOW BUDGET PROGRAM.

THIS IS DUE TO THE TIMING.

DIFFERENT REALLY, UH, PROGRAM DOESN'T ANTICIPATE SPENDING SPENDING MILLION DOLLARS FOR, UH, THEIR INTER OUR IMPROVEMENT PROJECT, WHICH WILL BE COMPLETED BY NOVEMBER.

THIS AND WEATHERIZATION IS CURRENT THREE 13,000 BELOW BUDGET.

THIS IS DUE TO BOTH LIHEAP AND D O E PROGRAMS. UH, THEY'RE CURRENTLY UNDER BUDGET, BUDGET AND UNITS COMPLETED.

UH, BUT PROGRAM DOES NOT, UH, ANTICIPATE, UM, THEM NOT EXPENDING THOSE.

THEY DO PLAN TO GET THOSE SPENT BY THE END OF THE, AND ON THE ADMINISTRATIVE SIDE, WE ARE SITTING AT 7% UNDER BUDGET.

UH, GREAT POSITION TO BE IN.

UH, WE ARE PROJECTING TO CARRY FORWARD SOME OF THESE, UH, OVER RECOVERY.

THIS IS THE INDIRECT, WHICH IS WILL BE BROUGHT UP IN JOHN'S PRESENTATION.

UM, AND HE'LL LET YOU KNOW, COVER SOME OF OUR INDIRECT.

THAT CONCLUDES MY PRESENTATION.

I'D BE HAPPY TO ANSWER ANY QUESTION TO JOOF MOVE APPROVAL OF THE SEPTEMBER FINANCIALS TO THE MAIN BOARD.

SECOND THAT GOT A MOTION, HAS LOCKER AND THE SECOND FROM JUDGE EVANS MOVE THE FINANCIAL APPROVE THE FINANCIAL INCLUDE TO THE BOARD.

FULL BOARD NEXT, NEXT WEEK.

ANY DISCUSSION? YES, SIR.

I HAVE A QUESTION.

OKAY, ON THOSE OVER 90 DAYS, CAN WE CHARGE INTEREST? UM, I'M NOT SURE ABOUT THAT.

YOU KNOW, LIKE WE CAN LOOK INTO IT THOUGH, BUT I DON'T KNOW IF WE CAN CHARGE INTEREST TO THEM.

UM, YOU CAN ALWAYS ASK .

I'M NOT SURE I CAN LOOK.

WE'LL GET, GET YOU AN UPDATE.

OKAY.

ANY OTHER DISCUSSION? BOTH IN FAVOR SAY AYE.

AYE.

OPPOSED? CARRIES

[9. Discussion and appropriate action upon the recommendation to approve the proposed 2024 AACOG Budget as follows: - Jhoan Torres A. AACOG Organizational Chart B. 2024 Annual Budget Summaries and Spreadsheets 1. 2024 Agency Roll Up 2. 2024 Program and Titan Complex Budgets 3. 2024 Administrative Budgets (Indirect) 4. 2024 General Fund/Unrestricted Budgets]

UH, DISCUSSION AND APPROPRIATE ACTION ON THE RECOMMENDATION TO APPROVE THIS BUDGET.

UH, UH, GOOD MORNING CHAIRMAN, MEMBERS OF THE BOARD CONTROLLER HERE AT ACOG, THE ADDED MEMBER BRING BEFORE YOU TODAY.

IT'S GONNA BE A FOUR PROPOSED AGENCY BUDGET.

UM, HERE'S A QUICK OUTLINE.

WE'RE GONNA WALK THROUGH.

WE'RE GONNA DO A BUDGET OVERVIEW.

WE'RE GONNA REVIEW THE BUDGET BY CATEGORY.

WE'RE GONNA FOR A ROLL UP, WE'RE GONNA GO OVER OUR PROGRAMS, ADMIN BUDGETS, GENERAL FUND AND UNRESTRICTED BUDGETS, AS WELL AS GOING THROUGH THE ASSUMPTIONS THAT WE'RE USING WHEN PREPARING THIS BUDGET.

HERE WE HAVE A BUDGET OVERVIEW.

SO CURRENTLY AS OF THE END OF SEPTEMBER, WE'RE CURRENTLY SITTING AT A 86.9 MILLION BUDGET, OR 2024.

PROPOSED BUDGET IS GONNA BE $86.1 MILLION.

THIS IS AN AGENCY ROLLOUT.

UM, SO THIS IS JUST KIND OF A BREAKDOWN OF WHAT MAKES UP THE 86 MILLION.

SO STARTING OVER ON FOR PROGRAMS WE'RE, UH, $77.3 MILLION IS FOR PROGRAMS. AND THAT'S ANYTHING FUNDED BY GRANTS AND PROGRAM OF INCOME.

MOVING OVER TO THE RIGHT, WE HAVE OUR ADMINISTRATIVE INDIRECT, UH, THAT'S GONNA BE ANY SUPPORT DEPARTMENTS, ACCOUNTING, HR, IT, THINGS OF THAT NATURE.

UH, THAT'S AT $5.4 MILLION.

OVER TO THE RIGHT OF THAT, WE HAVE THE GENERAL FUNDS.

THAT'S AT $1.2 MILLION.

THAT'S GONNA BE FUNDED BY, BY MEMBERSHIP DUES, E M SS, CHURCH AND FEES.

AND, UH, LAST BUT NOT LEAST, WE HAVE A TIME COMPLEX.

NOW, GENERALLY THAT WOULD BE PART OF THE GENERAL FUND, BUT FOR PRESENTATION PURPOSES WE DO LIKE TO BREAK THAT OUT.

SO THOSE EXPENDITURES ARE PROJECTED TO BE AT $2.2 MILLION.

THAT'S THOSE EXPENDITURES THAT AS THEY PERTAIN TO OUR PROGRAMS, ARE GONNA BE THE PROPORTIONATE SHARE OF ALLOWABLE EXPENSES THAT WE CAN CUT PASS OUR PROGRAMS. UM, HERE WE HAVE A PROGRAM ROLL ROLL UP, AN AOG ROLL UP.

SO OUR BEGINNING FUND BALANCE ON THE PROGRAM ISED TO BE ABOUT APRIL $0.2 MILLION.

UH,

[00:15:01]

UH, WE'RE PROJECTING TO CARRY TO 2025 IN A BEGINNING FUND BALANCE OF $9.6 MILLION FOR PROGRAMS. MOVING OVER TO THE ADMIN DIRECT SECOND, UH, COLUMN, UH, WE HAVE A BE CARRY FORWARD TWO 16.

SO JULIO MENTIONED EARLIER THAT WE'RE PROTECTING TO CARRY FORWARD SOME, UH, SOME OF OUR INDIRECT TO NEXT YEAR.

AND THAT'S GONNA BE IMPORTANT BECAUSE, YOU KNOW, WE DON'T WANT TO HAVE A BUNCH OF, YOU KNOW, JUST OVER RECOVER AND OVER RECOVER.

SO WE'RE GONNA UNDER RECOVER NEXT YEAR TO KIND OF DRAW SOME OF THAT DOWN, RIGHT? SO IT'S KIND OF LIKE A SEESAW EFFECT.

SO THOSE EXPENDITURES ARE, YOU'RE LOOKING AT $5.4 MILLION.

UH, WE'RE GONNA RECOVER, RECOVER ABOUT 5 2 5, AND AT REVENUE EXPENDITURES, ONE 51,000 BUCKS LOSS OR UNDER RECOVERY NEXT YEAR FOR A ENDING FOR A CARRY FORWARD $64,000.

MOVING OVER TO A GENERAL FUND, WE HAVE A BEGINNING FORM BALANCE, $25.2 MILLION.

NOW THAT NUMBER MIGHT APPEAR A LITTLE BIT HIGH AND THAT'S BECAUSE FOR GOVERNMENT WIFI FINANCIAL STATEMENTS, WE HAVE TO ESSENTIALLY RECOGNIZE ANY LOAN AS REVENUE.

SO WHENEVER WE PURCHASE A TITAN COMPLEX THAT REFLECTS THERE, UM, IN FULL AND AS WE PAY THE LOAN DOWN, THE NUMBER KIND OF COMES OUT.

SO THAT'S WHY THAT NUMBER IS WHERE IT'S AT.

UH, THOSE REVENUES ARE 1.1, YEAH, 1.2 MILLION REVENUES, 1.2 MILLION EXPENDITURES FOR A NET REVENUE OR EXPENDITURE OF NEGATIVE 20 WITH AN ENDING FROM THOUSAND $25.2 MILLION AND MOVING OVER TO A TITAN COMPLEX, WE HAVE TOTAL REVENUES, 1.8 MILLION TOTAL EXPENDITURES OF 2.2.

SO AS YOU GUYS ARE WELL AWARE, THIS BUILDING ISN'T FULLY LEASE UP YET AS WE HAVE THE SIX FLOORS STILL AVAILABLE FOR RENT.

AS WE RENT THAT OUT AND ACHIEVE THE 90% OCCUPANCY, WE SHOULD, THAT NUMBER SHOULD COME DOWN TO, TO A POSITIVE NUMBER, BUT THAT'S STILL PENDING.

WHAT, I GOT A QUESTION HERE ON, ON MY PAGE UNDER GENERAL FUND.

OOH, GOT A LITTLE, SO MINE STARTS AT THE CARRY FORWARD.

UH, IT'S 23 2 48.

YES.

SO I FORGOT TO MENTION, I'M SORRY, SORRY.

SO WHILE WE WERE DOING FINAL REVIEW ON THESE BUDGETS YESTERDAY, UH, I REALIZE THAT THE MISTAKE ON THE CARRY FORWARD, AND SO WE DID CORRECT, CORRECT THAT WE WILL GET YOU AN UPDATED PACKET.

THAT'S THE ONLY NUMBER THAT IT WAS OUR BEGINNING CARRY FORWARD.

SO I WILL POINT THANK YOU FOR POINTING THAT OUT.

GOING FORWARD, I'M GONNA PINPOINT EXACTLY WHERE THAT CHANGE WAS IN THE UPCOMING SLICES SO YOU COULD, CAN KIND OF SEE THAT EFFECT.

THANK YOU.

YES, SIR.

UM, SO HERE WE HAVE, UM, WHAT THIS, WHAT THIS IS IS A WALKTHROUGH KIND OF WHERE WE WE'RE AT AT THE END OF SEPTEMBER AND WE'RE LIKE, WE'RE GONNA GO STEP BY STEP.

WE'RE GONNA BE AT THE END, THE END OF THE YEAR, AT THE BEGINNING OF NEXT YEAR, WHAT ANY CHANGES WE HAVE NEXT YEAR TO ANY SORT OF FUND BALANCE.

AND WE'RE GONNA BE AT THE END OF 2024.

UH, SO WE HAVE OUR, AND, BUT I'M GONNA GO UN THE BOTTOM LINE.

SO WE HAVE, WE'RE CURRENTLY SITTING AT $33.3 MILLION IN FUND BALANCE.

WE'RE FORECASTING A $124,000 GAIN TOWARDS THE END OF THE YEAR.

UM, THE ISSUE ISSUE THAT JUDGE JUST POINTED OUT WAS THAT, UM, REJECTED ENDING FUND BALANCE WAS INCORRECT ON YOUR INITIAL PRESENTATION.

THAT $25.2 MILLION, I BELIEVE IS DIFFERENT ON YOUR PRESENTATION.

SO WE UPDATED THAT NUMBER BECAUSE ONE, BEFORE WE HAD NOTICED THAT OR THAT OMISSION, UH, OUR FOURTH QUARTER FORECAST LOOKED A LITTLE BLEED TO THERE AND THAT WAS NOT GONNA BE THE CASE.

UM, SO THEN THAT WOULD GIVE US A PROTECTIVE FUND BALANCE AT THE END OF THE YEAR.

$33.4 MILLION MOVING OVER TO NEXT YEAR.

UM, BOTTOM LINE THERE IS GONNA BE A MILLION DOLLARS AND THAT'S GONNA BE MAINLY DRIVEN BY GENERAL FUND, WHICH IS US THAT WE'RE EXPECTING TO INCUR IN TITAN.

DON'T GET THE BUILDING FULLY THESE UP.

AND THEN THAT'S GONNA NET OUT MILITARY VETERAN AFFAIRS, VETERAN DIRECTED REVENUES THAT ARE DROPPING TO OUR BOTTOM LINE, UH, FOR A ENDING ACTIVE FUND BALANCE AT THE END OF 3 24 34 $0.5 MILLION.

UH, SOME OF THE ASSUMPTIONS THAT WE USE FOR PREPARING THIS BUDGET ARE INDIRECT IS GOING UP TO 14% IN 2023.

THAT'S 12.1%.

AND THE REASON FOR THAT INCREASE IS MAINLY DUE TO TWO REASONS.

NUMBER ONE, WE ARE UNDER THE GUIDANCE OF OUR COGNIZANT AGENCY.

WE ARE NO LONGER GOING TO CHARGE INDIRECT ON THE FIRST $25,000 OF CONTRACTUAL EXPENDITURES.

WHAT THAT MEANS FOR OTHER PROGRAMS IS WE'RE JUST GOING TO INCREASE OUR INDIRECT AND KIND OF CHARGE A LITTLE BIT HIGHER ACROSS THE BOARD.

THE OTHER REASON IS THAT WE'RE NOT GONNA BE CHARGING INDIRECT ON OUR OCCUPANCY COSTS.

SO I KIND OF TOUCHED EARLIER ON

[00:20:02]

THAT'S NOT GONNA BE THE CASE GOING FORWARD.

NO.

AND THAT WAS BASED ON THE EVIDENCE THAT THEY GAVE US.

THAT'S GONNA HELP US REALLY GET OUR CAP APPROVED A LOT MORE QUICKER OR FASTER, RIGHT? AND, UM, JUST NOT GIVE US ISSUES.

WHEN IT COMES TO FUTURE AUDITS, AS ALWAYS, WE'RE, UH, ANYTIME THAT WE'RE PREPARING THE BUDGET BUDGETS, WE'RE LOOKING AT TRENDS, HISTORICAL DATA.

WE'RE TRYING TO MAKE SURE THAT ANY FORECAST THAT WE TAKE ARE AS CLOSE AS POSSIBLE AND WE TAKE APPROVE THE EVIDENCE FOR FY 24 FOR INTO ACCOUNT TO MAKE PROVIDED ACCURATE FIGURES.

POSSIBLE COST OF LIVING ADJUSTMENT IS BUDGETED AT 3%.

UH, ACOG POLICY USUALLY PATCHES THE SOCIAL SECURITY ADMINISTRATION.

THAT NUMBER CAME IN AT ABOUT 3.2.

UH, HISTORICALLY THOUGH, UH, WHEN EVER THAT NUMBER EXCEEDS THREE 3%, WE TEND TO DEFAULT TO 3%.

THAT'S JUST KIND OF WHAT WE'VE BEEN DOING THE LAST FEW YEARS IN THE INFLATIONARY ENVIRONMENT AND WE HAVE CONTINUED TO DO THAT AS FAR AS THIS BUDGET.

SO NOW I'M GONNA KIND OF WALK THROUGH EACH INDIVIDUAL PROGRAM ONE BY ONE.

UM, BEFORE WE CONTINUE PAST THIS PAGE, I WANT POINT YOUR ATTENTION TO THE TOP RIGHT CORNER.

SO YOU'RE GONNA NOTICE THAT WE HAVE A REFERENCE PAGE 10 AND SSS 32 34.

SO IN YOUR PACKET YOU HAVE AN AGENCY ROLL UP THAT'S GOING TO HAVE, YOU KNOW, RECAP SLIDES.

SO THAT WOULD BE THAT REFERENCE TO PAGE 10.

THAT'S GONNA BE A HIGH LEVEL SUMMARY.

AND THE SSS THAT'S GONNA BE ON PAGE 32 THROUGH 34.

THAT'S GOING TO BE ALL THE DETAIL THAT MAKES EVERY SINGLE ONE OF THESE NUMBERS.

AND EVERY SINGLE PROGRAM IS GONNA HAVE THESE CASE, YOU WANT TO GO LINE BY LINE.

I GOTTA SEE EXACTLY WHAT'S GOING ON.

SO ON THE PROGRAM SIDE, WE'RE EXPECTING TO HAVE ABOUT 78.7 MILLION BUCKS IN REVENUES.

77.3 MILLION BUCKS IN EXPENDITURES FOR A NET REVENUE OR EXPENDITURE OF $4.4 MILLION.

NOW, AGAIN, LIKE I MENTIONED EARLIER, THAT'S GONNA BE HEAVILY DRIVEN BY MILITARY AND VETERAN AFFAIRS, AFFAIRS AND THE VETERANS DIRECTOR DEPARTMENT.

GONNA START WITH R UH, SO HERE ARE THESE PROGRAM, UH, SLIDES.

I'M GONNA TALK ABOUT WHERE WE ARE GOING WITH OUR FOURTH QUARTER FORECAST.

SO THAT MIDDLE COLUMN AND THEN I'M GONNA COMPARE IT TO A 2024 BUDGET IF THERE ARE ANY SORT, UH, IF THERE'S ANY SORT SORT OF BIG GAP, I'M GONNA EXPLAIN WHY THE DECREASE OR INCREASE, JUST TO GIVE YOU AN IDEA OF WHY THAT IS.

SO STARTING WITH ART FOR OUR 2023 FORECAST, WE'RE PROJECTING ABOUT $8.3 MILLION, UH, THIS YEAR AND, UH, 6.7 MILLION BUDGET NEXT YEAR.

NOW THAT'S A 1.66 MILLION DIFFERENCE.

AND THE MAIN REASON FOR THAT IS GOING TO BE THAT WE HAVE SOME GRANTS THIS YEAR FOR CAPITAL ASSETS THAT ARE GONNA BE EXPEND.

WE'RE GONNA GET THE BUSES AND NEXT YEAR, THAT'S CURRENTLY NOT THE CASE.

SO THOSE ARE BUDGETED.

THAT'S OF THIS TIME FOR ALAMO.

AGENT 2023 FORECAST 6.5 MILLION 2024 BUDGET IS 6.22 MILLION.

THE MAIN REASON FOR THAT DIFFERENCE IS GOING TO BE WHENEVER WE DID THE 2023 BUDGET, WE DON'T HAVE OUR FINALIZED CARRY FORWARD FIGURES FROM OUR MAIN FUNDING AGENCY, WHICH HEALTH AND HUMAN SERVICES COMMISSION.

WHENEVER WE PREPARE LAST YEAR'S BUDGET, WE TOOK OUR PRELIMINARY PICTURE, UH, FIGURES TO THE BOARD AND WE WERE WORKING ON THE DATA ASSUMPTION.

GOING TO THE 2024 BUDGET, WE'RE NOT GONNA DO THAT.

WHAT WE'RE GONNA DO IS WE'RE GONNA WAIT UNTIL WE GET FINALIZED FIGURES FROM H H S C, THEN WE'RE JUST GOING TO BRING IT TO THE BOARD AS A MODEL AND THEN UPDATE OUR BUDGETS FROM THAT.

TIME COMES THAT WAY.

WE'RE NOT HAVING, HAVING TO MAKE AS MANY ADJUSTMENTS FOR BEAR AGING OF 2023.

FORECAST IS 11.9 MILLION.

2024, BUDGET 6 MILLION, THAT IS ABOUT A $300,000 DECREASE.

AND IT'S GOING TO BE THE SAME REASONING AS THAT'S GONNA BE MAINLY CONSISTING OF OUR CARRY FORWARD.

UH, JUST BUILDING THAT INTO THE BUDGET AT THIS TIME, WHETHER IT ISATION 20 20 23 FORECAST IS TWO POINT 0.9 MILLION.

2024 BUDGET IS 4 MILLION.

THAT'S A $1.1 MILLION INCREASE.

THAT'S GOING TO BE MAINLY DUE TO OUR B I O BUDGET, THAT OUR B I O FUNDING THAT HAS RECENTLY BEEN RECEIVED.

UM, THAT'S STARTING UP SLOWLY THIS YEAR.

AND AS WE, WE EXPECT THE BULK OF THOSE TEMPERATURES TO COME IN 2024.

AND THAT'S WHY THAT IS.

I D D 2023 FORECAST, 16.4 MILLION 2024.

BUDGET MAINTAIN STEADY OF 16.4 MILLION.

UH, WE'RE EXPECTING MORE OF THE SAME WITH IMPROVEMENTS OBVIOUSLY TO MITIGATE SOME OF THE LOSSES THAT WE HAD THIS YEAR.

ENVIRONMENTAL CONSERVATION 2023 FORECAST 500,000.

2024 BUDGET, ABOUT 400,000.

THAT'S MAINLY GOING TO BE EX UH, ENVIRONMENTAL CONSERVATION WORKS ON A BIENNIUM.

AND GENERALLY IN THE FIRST FIRST YEAR OF THE BIENNIUM, THERE'S A LOT OF COORDINATION WORKING WITH

[00:25:01]

AND HISTORICALLY A LOT OF THOSE DOLLARS COME ON THE SECOND YEAR OF THAT.

SO WE'RE GONNA PUT THAT TREND INTO, WE PUT THAT TREND INTO THE BUDGET IN 2025.

WE'RE GONNA SEE IT GO THE OTHER WAY.

THAT TWO RESOURCES 2023 FORECAST 600,000, 20 24 4 BY 700,000.

UH, THAT'S JUST GOING TO BE MORE, WE DIDN'T RECEIVE TOO MANY ADDITIONAL GRANTS.

THAT'S JUST GONNA BE MORE OF THE SAME GRANTS THAT WE'VE HAD HISTORICALLY.

JUST A LITTLE BIT OF UPDATE THE FUNDS RECEIVED.

PUBLIC SAFETY 2023 FORECAST FIVE 24 MILLION 2024 BUDGET IS 4.3 MILLION.

THAT'S GONNA BE VERY SIMILAR TO WHAT WE HAD IN TRANSPORTATION.

THERE WERE SOME CAPITAL ASSET GRANTS THAT WE HAD THIS YEAR.

UM, THOSE ARE GOING TO BE USED UP AND WE'RE NOT BUILDING ANYTHING LIKE THAT INTO A 24 BUDGET AT THIS TIME.

SO THAT'S GOING TO ACCOUNT FOR THAT DIFFERENCE.

REGION REGIONAL SERVICES 2023.

FORECAST IS ONE 26,000.

2024.

BUDGET IS A HUNDRED THOUSAND.

UH, THAT'S ONCE AGAIN KIND OF SIMILAR TO REGIONAL SERV OR NATURAL RESOURCES.

JUST A LITTLE BIT OF A DECREASE IN THE FUNDING AND HOW WE'RE BUDGETING FOR THAT YEAR.

JUST MAINTAIN WITH HISTORICAL TRENDS AND HOW WE'VE SPENT THAT MONEY IN THE PAST.

MILITARY AND VETERAN AFFAIRS 2023 FORECAST IS 25.87 MILLION.

2024.

BUDGET IS 26.9 MILLION.

THERE'S A COUPLE OF THINGS THAT ARE GOING TO PLAY HERE.

IT'S GONNA BE UP OUR PROGRAM GRANT AND RT GRANTS.

THOSE WERE RECEIVED AND THOSE ARE HEAVILY PLAYED INTO 2020 BUDGET.

IN ADDITION TO OUR, FOR OUR VETERANS DIRECTED PROGRAM, WE'RE PROJECTING BETTER GROWTH, UM, BUT, BUT MAYBE NOT AS EXCLUSIVE AS IT WAS THIS YEAR.

MOVING OVER TO OUR AM ADMINISTRATIVE BUDGETS, OUR 2023 FORECAST FORECAST IS 4.9 MILLION AND WE'RE PROJECTING ABOUT A 10% INCREASE, MOVING TO 5.4 MILLION IN OUR 24 BUDGET.

THE MAJORITY OF THIS IS GOING TO BE COST OF LIVING ADJUSTMENT AT PARENT.

THAT BEING SAID, THERE ARE INITIATIVES.

SO THE TWO THAT ARE GOING TO HOP OUT AT YOU WHEN YOU LOOK AT THIS, HIGH LEVEL'S GONNA BE ACCOUNTING AND INFORMATION TECHNOLOGY.

AS WE WALK DOWN THOSE BUDGET BUDGETS, I WILL GIVE YOU MORE OF A HIGH LEVEL OVERVIEW OF WHY THAT IS.

AGENCY MANAGEMENT OF 2023 FORECAST 540,000, ABOUT 2024.

BUDGET IS ABOUT 560,000.

AND THIS BUDGET IS GOING TO ESSENTIALLY BE OUR EXECUTIVE DIRECTOR IN VARIOUS, UH, EMPLOYEES, UH, KIND OF OVER THE ENTIRE AGENCY.

UM, THE MAIN REASON FOR THIS INCREASE IS GOING TO KIND OF BE MERIT AND CALL.

LIKE I MENTIONED EARLIER, BOARD GENERAL 2023 FORECAST ABOUT 50, 20, 24.

BUDGET IS 1 56.

THIS BUDGET INCLUDES OUR HUNDRED THOUSAND BUDGET, OUR SINGLE AUDIT WITH FORBIS, AND THERE'S VARIOUS LOCAL AND STATE ASSOCIATION PARTS, TORNADOES, AND THAT'S ALL BUILT INTO THIS BUDGET.

ACCOUNTING 20 20 23 BUDGET IS $1.5 MILLION.

2024 BUDGET IS ABOUT 1.7.

SO THERE'S A COUPLE THINGS THAT GO IN HERE, LIKE I MENTIONED EARLIER, COLA AND MERIT.

AND AS WELL AS WE'RE NOTICING THAT YOU AS THIS AGENCY GROWTH, THAT WE'RE GETTING CLOSER TO THAT 86 $90 MILLION BUDGET, THAT BUDGETING HAS BECOME MORE DIFFICULT AND WE'D LIKE TO WORK WITH THIS YEAR IN BRINGING MORE UPDATED BUDGETS SOFTWARE.

RIGHT NOW WE WORK IT IN EXCEL AND IT, IT'S BECOME INCREASINGLY DIFFICULT TO DO THAT WITH OUR PROGRAMS AND THE SIZE OF OUR BUDGET.

SO WE'RE SHOPPING AROUND WHAT CAN BRING TO KIND OF BRING US UP TO THE 21ST WHEN IT COMES TO BUDGETING AND TRAVEL.

SAME, SAME CONCEPT.

WE'RE KIND OF DOING THAT IN EXCEL AND WE WANT TO MAKE SURE THAT WE'RE ON THE UP AND UP AND WE'RE WASTING HALF TIME THERE AND WE'RE USING AS EFFICIENTLY AS POSSIBLE.

SO THAT'S ALSO CONFLICTED HERE.

PUBLIC AFFAIRS 2023 FORECAST ABOUT 225 4 BUDGET 246.

THERE'S NOT TOO MANY ADDITIONAL, ADDITIONAL EXPENSES OF SALARY INCREASES.

THEY'LL CONTINUE TO JUST PROVIDE, PROVIDE ASSISTANCE, SUPPORT TO EVERY DEPARTMENT HERE IN THE AGENCY.

GENERAL COUNSEL 2023 FORECAST 248,200, UH, 2024 BUDGET, 260,000.

UH, THIS PROVIDES ON NECESSARY LEGAL SERVICES FOR THE AGENT.

SEE, AND WE ALWAYS PUT SOME CONTINGENCY FUNDS IN THERE.

I THINK AT THIS TIME IT IS ABOUT $5,000 FOR OUTSIDE LEGAL COUNSEL IN THE EVENT, HUMAN RESOURCES 2023 FORECAST 5 92 20 24, BUDGET, 6 48 TO DEVELOP AGENCY MANAGEMENT, MANAGEMENT PERSONNEL AS WELL AS RECEIVE CERTIFICATIONS TO MAKE SURE THAT THEY'RE ON THE OVEN OF IT.

JUST KEEPING UP TO DATE WITH THE MOST RECENT TRENDS, INFORMATION TECHNOLOGY.

THIS IS ANOTHER BUDGET THAT I WANT TO BRING TO YOUR ATTENTION.

SO THE 2023 QUARTER PASSES AT 1.3 MILLION,

[00:30:01]

IT IS ABOUT 1.5 MILLION.

UH, INFORMATION TECHNOLOGY IS ONE OF THOSE THINGS THAT HAS CONTINUED TO RISE.

IT'S JUST, UM, UNFORTUNATELY UNAVOIDABLE AT THIS POINT.

UM, BUT IT IS NONETHELESS VERY.

SO THEY'RE MIGRATING OUR FIST LINE TO ARCTIC BOOTH, MANAGE AWARENESS, IMPROVING OUR FIREWALLS, MAKING SURE THAT WE'RE IMPROVING OUR SECURITY, MAKE SURE THAT WE'RE NOT GONNA FALL VICTIM TO ANY ATTACKS.

HOPEFULLY PROCUREMENT TAKE 23.

FORECAST 300,000, 2024 BUDGET, 375,000.

THAT INCREASE IS GOING TO MAYOR AND COLA AS WELL AS THE ADDITION OF A FACILITIES MANAGEMENT AND PROCUREMENT EMPLOYEE.

SO THAT, LIKE I MENTIONED EARLIER, THE BUDGET NEEDS TO GROW.

WE CONTINUE TO HAVE A NEED FOR, UH, AN INCREASE IN THAT DEPARTMENT.

SO THAT'S BEING BUILT INTO THE 24 BUDGET.

MOVING OVER TO OUR GENERAL FUND AND UNRESTRICTED BUDGET SUMMARY, I'M GOING TO MAINLY TALK ABOUT THE 2024 BUDGET.

SO IF YOU LOOK AT THE 2023 FORECAST, OUR BOTTOM LINE IS 1 79.

SO THE QUESTION, YOU KNOW, WOULD BE ASKED, WHY ARE WE PROJECTING TO LOSE $20,000 CENTS A YEAR? SO THE REASON FOR THAT IS WE'RE PROJECTING $1.2 MILLION IN REVENUES, ABOUT $1.2 MILLION IN EXPENDITURES FOR NET 20 LOSS.

THE REASON FOR THAT IS WE DIDN'T BUILD PACE REVENUES IN THERE.

SO PACE HAS BEEN SOMETHING THAT'S BEEN PROVIDING REVENUES FOR AGENCY MANAGEMENT OF THIS YEAR OR JUST TO THE AGENCY.

THAT BEING SAID, IT'S VERY DIFFICULT TO PROJECT PACE JUST TO, TO THE NATURE OF IT.

SO WE KNOW IT'S COMING, BUT WE DON'T KNOW HOW MUCH THE PROJECTS ARE GONNA BE.

WE DON'T KNOW WHEN THEY MIGHT END.

SO INSTEAD OF JUST THROWING SOMETHING UP AND HOPING, WHAT WE'RE GONNA DO IS PROBABLY DO THAT A LITTLE BIT MORE AFTER THE FACT, OR AS THINGS BECOME MORE CLEAR, WE'LL BRING THOSE ITEMS TO THE BOARD BOARD SO WE CAN UPDATE THOSE NUMBERS.

MOVING OVER TO OUR TIME BUDGET, OUR 2023 FORECAST ABOUT 2.4 MILLION IN OUR 20 24 2 FOR 2 MILLION.

NOW THAT'S ABOUT A $200,000 DECREASE.

THERE'S A COUPLE OF THINGS IN PLAY THERE.

SO IT IS, NO, IT'S NO, UH, IT WON'T BE SURPRISE TO YOU GUYS THAT WE, IT IS SOME REPAIRS TO THE ELEVATOR THIS YEAR.

THOSE WERE COST REPAIRS.

AS THOSE REPAIRS ARE FINALIZED AND WE PUT THE ASSET INTO EFFECT, WE GENERALLY GO AHEAD AND EXPENSE THAT TO KEEP UP WITH OUR GOVERNMENT WIDE FINANCIAL STATEMENTS.

SO WE DID THAT THIS YEAR.

SO YOU'RE GONNA SEE THAT IN THE 2023 FORECAST IN THE FOURTH QUARTER, AND THAT THAT'S FINISHED IN THE 2024 YOU, THE DOORS THAT WE HAVE THAT FIRST BULLET THAT WE'RE GOING TO COMPLETE ENERGY EFFICIENT UPGRADES FOR THE CHILLER ENERGY MANAGEMENT SYSTEM IN, I THINK WE'RE GONNA DO THAT BY EVEN UTILIZING OUR CCO LOAN.

THAT BEING SAID, AT THIS TIME, I DON'T HAVE A REALLY CLEAR DEADLINE FOR, FOR WHEN THAT MIGHT HAPPEN.

SO AS LONG AS THE WORK IS BEING DONE IN 2024, WE'RE NOT GONNA EXPENSE IT.

THE MINUTE IT'S DONE AND THE ASSET GOES INTO, YOU KNOW, AND WE PUT THE ASSET TO PLAY, I GUESS, FOR LACK OF A BETTER WORD, THAT'S WHEN WE'RE GONNA EXPENSE IT.

SO AS THAT BECOMES MORE CLEAR, WE'RE GONNA BRING THAT TO THE BOARD, BUT IT REALLY DEPENDS JUST ON WHEN THAT WORK WE FINALIZED.

THIS IS A SLIDE, UM, I WAS ASKED TO BRING TO THE BOARD, YOU KNOW, IN CASE YOU GUYS HAD A QUESTION OF HOW MUCH IS IT COST OUR DEPARTMENTS TO OCCUPY THIS BUILDING.

SO AT THIS TIME, OUR DEPARTMENTS ARE PAYING $16.77 A SQUARE FOOT.

IF I YOU COMPARE THAT TO WHERE WE WOULD WOULD'VE BEEN HAD WE CONTINUED, YOU FIND THAT THE SOLAR BUILDING THAT NUMBER WOULD PROBABLY BE CLOSER TO 20.51.

THAT'S JUST ON THE DEPARTMENT SIDE, RED COST TO THEM.

THAT BEING SAID, AS AS AN AGENCY, WE'RE STILL INCURRING LOSSES JUST DUE TO THE OTHER SIDE OF IT, WHICH IS THE THIRD PARTIES, RIGHT? SO WE HAVE A LOT OF EXPENDITURES ARE GOING TO OPERATE THE BUILDING AND WE DON'T HAVE THE REVENUE FROM HAVING A SIX FLOOR OCCUPIED.

SO WHEN WE GET THAT SIX FLOOR OCCUPIED, WE'RE GONNA SEE THOSE DROP DOWN TO OUR BOTTOM LINE AND WE SHOULD BE BREAKING EVEN IN OUR GENERAL FUND OR MAKING MONEY.

AND SO THAT, THAT'LL KIND OF, BUT IN TERMS OF HOW MUCH IT'S COSTING OUR DEPARTMENTS DIRECTLY RIGHT NOW, IT'S COSTING THEM LESS.

THEY HAVE MORE TO PUT SERVICES AT THIS TIME.

I'D LIKE TO REQUEST RESPECTFULLY REQUEST APPROVAL TO, UH, TAKE OUR, TO APPROVE OUR AGENCY BUDGET TO $86.1 MILLION.

IN ADDITION, I'D LIKE TO, OR I'D LIKE TO SUGGEST THAT WE TAKE THIS SHORTENED BUDGET PRESENTATION TO THE FULL BOARD NEXT WEEK, KIND OF SIMILAR TO WHAT WE NORMALLY DO AT OUR DECEMBER OF COUNCIL MEETING.

UH, AND NOW I'M HAPPY AND AVAILABLE TO ANSWER ANY QUESTION.

YES SIR.

THE GENERAL COUNSEL INCLUDES SALARY FOR CLIFF

[00:35:01]

YES.

SO THAT BUDGET WILL IS 99% CLIFF AND WE DO MAINTAIN RETAINER FEE ABOUT 5,000 FOR THE OUTSIDE COUNSEL IN THE EVENT THAT IT IS NEEDED.

SO IF WE ELECTED TO, TO GO ANOTHER DIRECTION, THERE WOULD BE ADEQUATE MONEY IN THERE.

THIS WOULD REQUIRE BUDGET AMENDMENT.

YES, I THINK, I THINK THERE'S MORE THAN THAT MONEY IN THAT.

YEAH.

SO, SO WE'RE, WE'RE SAFE.

SO WE, BUT WE HAVE A LATITUDE TO WE, WE CONSIDER THAT.

YEAH.

TAKING A LOOK AT THAT.

OKAY.

MAKE SURE.

OKAY.

THANKS.

THANKS.

CATCH.

DID YOU DO MAKE A MOTION TO APPROVE AND FORWARD IT TO THE FULL BOARD? I'LL SECOND IT.

GOT A MOTION AND A SECOND TO APPROVE TAKING THE BUDGET TO THE FULL BOARD IS ANY DISCUSSION SUMMARY? REVERSE SUMMARY? YEAH, SUMMARY.

SUMMARY.

ANY DISCUSSION? FAVOR, SAY AYE.

AYE.

CARRIE, THANK YOU.

THANK YOU.

.

EXCUSE ME, SIR.

WOULD PRESENTATION TO THE BOARD, UH, TO BE CORRECTED TO BE CORRECT.

TO BE CORRECTED AS CORRECTED? OKAY.

ITEM

[10. Discussion and appropriate action upon the recommendation to approve the AACOG Accounting and Financial Policies. - Julio Elizondo]

JULIO, HONOR.

GOOD MORNING AGAIN, MR. CHAIRMAN.

UH, THE FOLLOWING AGENDA ITEM CONSIST OF REVISIONS TO THE ACCOUNTING AND FINANCIAL POLICIES.

UH, IN YOUR PACKET YOU'LL SEE A REDLINE VERSION OF THE ACCOUNTING POLICIES.

UM, THERE WERE SOME, SOME PARAGRAPHS AND VERSIONS THAT WERE REMOVED THAT ARE HIGHLIGHTED IN READ, AND THEN THERE ARE OTHER ITEMS THAT WERE BEING ADDED THAT ARE HIGHLIGHTED IN GREEN.

THE, UH, BIGGEST ADDITIONS THAT WERE AT WERE THE GS B PRONOUNCEMENTS THAT CAME IN 2022 FOR GSS B 87 THAT INCLUDED LISAS AND HOW THEY WERE RECORDED OUR, OUR BALANCE SHEET.

AND THE OTHER WAS FOR AS B 96 PRONOUNCEMENT, WHICH WAS HOW WE RECORD, UM, SUBSCRIPTION BASED INFO INFORMATION TECHNOLOGY AGREEMENTS, OTHERWISE KNOWN AS THIS.

UH, IN ADDITION TO THAT, THAT WE'VE ALSO OUTLINED, UH, WHAT OUR INCREMENTAL, UH, RATES OR IMP BE WHEN RECORDING THOSE LEASES AND AGREEMENTS.

UM, THESE ADDITIONS TALKED WITH, TALKED THROUGH WITH FORS, OUR EXTERNAL AUDITORS, AND THEY RECOMMENDED THAT WE UPDATE OUR POLICIES, INCLUDE THAT LANGUAGE, UM, AVAILABLE TO ANSWER ANY QUESTIONS MAY HAVE AT THIS TIME WAIT FOR THE NEXT GSS B I MOVE APPROVE SECOND MOTION, AND A SECOND, UH, TO APPROVE, TO MOVE THE FULL BOARD NEXT WEEK.

THIS IS FOR THE RECOMMENDATION TO APPROVE THE ACOG ACCOUNTING AND FINANCIAL POLICIES.

ANY DISCUSSION THOSE FAVORS SAY AYE.

AYE.

A A OPPOSED? VERY WELL.

THANK YOU.

[11. Discussion and appropriate action upon recommendation to approve the AACOG Travel Policy. - Julio Elizondo]

THANK YOU MR. CHAIRMAN.

UH, SO CURRENTLY IN OUR TRAVEL TRAVEL POLICY WE HAVE RAM MC MCNALLY AS THE SOFTWARE LISTED THAT'S UTILIZED BY OUR ACOG EMPLOYEES TO MAP, MAP OUT THEIR, UH, EMPLOYEE TRAVEL.

THAT WEBSITE HAS BEEN DISCONTINUED AS OF LAST WEEK.

UH, WE ARE RECOMMEND COMMENDING UTILIZING GOOGLE MAPS GOING FORWARD TO MAP OUT EMPLOYEE MILEAGE FOR TRAVEL REIMBURSEMENT.

THERE'S NO REAL SPECI REAL SPECIFIC GUIDANCE, UH, LISTED ON THE GSS A WEBSITE AND IT'S KIND OF AT THE DISCRETION, DISCRETION OF THE AGENCY.

SO AT THIS TIME, WE'RE RECOMMENDING GOOGLE MAPS.

UM, AGAIN, I'M AVAILABLES THAT YOU MAY HAVE MOTION TO APPROVE, UH, THE, UH, POLICY PRESENTED, SAY, AYE, I HAVE QUESTIONS.

OKAY, SO, UM, PEOPLE THAT THAT DRIVE AGENCY VEHICLE OR THEY GET MILEAGE, DO THEY HAVE TO TAKE DEFENSIVE DRIVING? UM, I, YEAH, THAT'S A GOOD QUESTION.

I WANNA SAY ACTUALLY NO, BUT THEY DO HAVE A VALID DRIVER'S LICENSE AND INSURANCE UP TO DATE AND WE DO MONITOR THAT EVERY YEAR.

UH, BUT NO, I DON'T, I HAVEN'T HAD THEM REQUIRED, HAVE, HAVE THEM REQUIRED TO TAKE DEFENSIVE DRIVING, BUT I'M SURE THAT IF YOU GET ENOUGH TICKETS THEFT, UH, THEY MAKE YOU TAKE IT THAT WAY.

SO SOMEBODY REQUIRED, MAKE SURE TO WE, UH, COLLECT, UH, VALID DRIVER'S LICENSE AND UPDATED INSURANCE.

OKAY.

ANYTHING ELSE? I HAVE A MOTION AND A SECOND TO, UH, SO WITH THAT OPPOSED FAVOR SAY AYE A AYE.

OPPOSED? CARRIED.

MOVING

[12. Discussion and appropriate action upon the recommendation from the Chief Financial Officer to approve AACOG's 2024 Public Investment Policy. - Julio Elizondo]

LAST ONE FOR ME, I PROMISE.

[00:40:01]

THERE HAVE BEEN NO AMENDMENTS PUBLIC FUND INVESTMENT ACT SINCE 2019, UH, THEREFORE OUR POLICY WILL REMAIN AS IS.

STAFF RECOMMENDS THE APPROVAL 2024 PUBLIC FUNDS INVESTMENT POLICY, WHICH WAS LAST APPROVED AT, AT THE BOARD MEETING IN OCTOBER.

AGAIN, I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.

MOVE TO APPROVE SECOND, A MOTION AND A SECOND TO APPROVE WHAT'S THE PUBLIC PUBLIC FUNDS INVESTMENT ACT? THOSE IN FAVOR SAY AYE.

AYE.

AYE.

OPPOSED? CARRIES ON NINE 13.

THANK YOU.

[13. Discussion and appropriate action upon the Internal Audit update on 2023 completed activities and projects and the Internal Audit plan for 2024. – Jaye Wells]

WELLS.

GOOD AFTERNOON, MEMBERS OF THE EXECUTIVE COMMITTEE.

MY NAME IS JAY WELLS AND I'M YOUR INTERNAL AUDITOR.

THE INTERNAL AUDIT FUNCTION PROVIDES INSURANCE TO ACOG BY REVIEWING ITS OPERATIONAL ACTIVITIES, INTERNAL CONTROLS, AND I'M HERE TO PROVIDE YOU AN OVERVIEW OF THE STATUS OF THE PROGRAM SO FAR THIS YEAR.

SINCE I LAST PRESENTED TO YOU, I'VE COMPLETED AUDITS OF DIRECTLY AND DEFENSE ECONOMIC ADJUSTMENT ASSISTANCE GRANT FOR D E I PERFORMS CIVIC RECIPIENT MONITORING, A SPECIAL REVIEW OF COUNTY AND AN INTERNAL AND AN AUDIT OVER ALAMO REGIONAL TRANSIT OR AUDIT.

THE AUDIT OVER ALAMO AREA AGENCY ON AGING WAS CANCELED DUE TO MY PRIOR AUDIT OF IT IN 2022, AND IT WAS REPLACED BY A FINDING REVIEW, WHICH IS A REVIEW OF ALL OF MY PRIOR FINDINGS TO ENSURE THAT THE AGENCY IS FOLLOWING THE AGREED ON REMEDIATION ACTION PLAN.

AS YOU CAN SEE, THERE ARE TWO, TWO OTHER AUDITS UNDERWAY AND PLANNED FOR THE REMAIN REMAINDER OF THE YEAR, AND I DON'T ANTICIPATE ANY DELAYS.

IN ADDITION TO THE AUDITS AND REVIEWS COMPLETED, I HAVE BEEN PROVIDING MONTHLY TRAINING TO THE AGENCY STAFF, HAVE HELPED FACILITATE THE ANNUAL PHYSICAL INVENTORY, AND I'M WORKING TO HELP THE AGENCY PREPARE FOR, UH, REPORTING ASME 96.

I HAVE ALSO ATTENDED AND SCHEDULED FOR A FEW TRAININGS.

SURE.

I'M UP TO DATE ON MINISTRY STANDARDS.

I'LL NOW GIVE YOU A HIGH LEVEL SUMMARY OF FINDINGS, OBSERVATIONS, AND RECOMMENDATIONS DISCOVERED DURING MY REVIEWS OF THE VARIOUS PROGRAMS, THE FULL REPORT OF WHICH ARE ATTACHED IN YOUR PACKETS FOR YOUR REVIEW FOR THE VETERANS DIRECTED PROGRAM REVIEW.

I HAD ONE OBSERVATION.

THE ISSUE IS THE PROGRAM PURCHASED SEVEN $7,400 WORTH OF OFFICE EQUIPMENT, WHICH WAS INCORRECTLY CODED, BYPASSING THE CHECKS PERFORMED BY ACCOUNTING RESULTING IN THE ITEMS NOT BEING TAGGED OR RECORDED PROPERLY IN RESOLUTION PROGRAM.

AND ACCOUNTING STAFF ATTENDED TRAININGS AND FIXED THAT, THAT RECORD.

THERE WERE NO ISSUES NOTED DURING MY AUDIT OF THE P I PROGRAM.

AND THE SAME FOR SUBRECIPIENT REVIEWS FOR THE ACCOUNTING REVIEW.

I HAD ONE OBSERVATION THAT OBSERVATION WAS THAT MANAGEMENT'S REIMBURSEMENTS APPEARED TO BE OUT OF COMPLIANCE DUE TO THE WAY THE RECORDS WERE MAINTAINED, BUT UPON FURTHER INVESTIGATION, THEY WERE IN FACT IN COMPLIANCE.

THE ACTUAL PLAN FOR THIS ISSUE IS FOR ACCOUNTING TO UPDATE THE EXPENSE VOUCHER FORM AND NOTATE THE APPROVAL RECORDS FOR THE TRANSACTIONS GOING FORWARD.

FOR THE ART AUDIT, I HAD TWO FINDINGS AND THREE OBSERVATIONS.

THE FIRST FINDING WAS THAT ART HAD PURCHASED $185,000 WORTH OF SURVEILLANCE AND TRAINING EQUIPMENT AND MATERIALLY THAT EQUIPMENT WAS NOT TAGGED OR INCLUDED IN ACOG FIX THE ASSET MANAGEMENT SYSTEM.

IN ADDITION, TWO OF THE PAYMENTS FOR THAT EQUIPMENT TOTALING JUST OVER $8,000 WERE INCORRECTLY EXCLUDED FROM THE FIXED ASSET LISTING.

THE REMEDIATION PLAN IS THAT INVENTORY WILL BE TAGGED AND INVENTORY RECORDS WILL BE UPDATED.

IN ADDITION, ACCOUNTING WILL RECONCILE FIXED ASSET PURCHASES WITH THE FIXED ASSET LISTING TO ENSURE THAT THE ACCOUNTING RECORDS ARE ACCURATE GOING FORWARD.

THE SECOND FINDING IS THAT

[00:45:01]

OUR STAFF WILL COMPLETE THE INSTALLATION AND RESEARCH AND IMPLEMENT A SOLUTION TO GET, UH, PROVIDER SERVICES TO THAT FACILITY.

AND ART MANAGEMENT WILL DEVELOP PLANS TO REPAIR AND STAFF THE FACILITY FOR ACTIVE FULL-TIME USE WITHIN THE NEXT TWO YEARS.

I DON'T MEAN TO INTERRUPT, YOUR HONOR.

YOU KNOW, DARREN AND I TALKED ABOUT THAT YESTERDAY.

OKAY, GOOD.

THE FIRST OBSERVATION, UH, WAS THAT PASSENGER SIGNATURES WERE WRITTEN BY THE DRIVER WITHOUT PROPER EXPLANATION TO REMEDIATE THIS ART WILL PROVIDE ADDITIONAL TRAINING TO THE DRIVERS TO, TO DEVELOP AND DEVELOP PROCEDURES TO ENSURE THAT THE DRIVERS ARE AWARE OF THE REQUIREMENTS OF THE FUNDING AGENCY.

SECOND OBSERVATION IS THAT THE SPEED BUCKS ARE BEING COUNTED AND COLLECTED, COLLECTED, HOWEVER, THEY'RE NOT BEING CONFIRMED TO CORRECT THIS.

OUR STAFF WILL CONFIRM VALUES COLLECTED AND REVISE THE STANDARD OPERATING PROCEDURES FOR THAT.

AND FINALLY, THE THIRD OBSERVATION IS THAT THE STANDARD OPERATING PROCEDURES ARE OUTDATED AND THE ACTION PLAN IS FOR STAFF.

UPDATE THOSE SOPS TO UPDATE THEM, REFLECT THE CURRENT PROCESS.

OKAY.

AS USUAL, THE AUDIT IS VERY THOROUGH.

THANK YOU.

DIDN'T WE HAVE THOSE SAME PROBLEMS WITH ART LAST YEAR? UH, I DID NOT AUDIT ART LAST YEAR.

UM, SOME OF THAT SIGNATURE STUFF, I CANNOT SPEAK FOR THAT.

I DON'T, I DON'T RECALL THAT, BUT I WILL, UH, CHECK INTO IT.

ACTUALLY, AS YOU GUYS WERE TALKING, I WAS SENDING A MESSAGE SO THAT WE CAN CHECK INTO TO MAKE SURE THAT WE ARE NOT, UH, OVERLOOKING, UH, THE ISSUES THAT WE SHOULD, UH, BE ADDRESSING.