* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:02] THIS CONFERENCE WILL NOW BE RECORDED. GOOD MORNING [1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.] EVERYONE, AND WELCOME TO ALMO AREA COUNCIL OF GOVERNMENTS BOARD OF DIRECTORS MEETING. UH, TODAY IS WEDNESDAY, OCTOBER 26TH, 2022. LET'S CALL US MEETING SUSIE. DO YOU HAVE A OLD CALL FOR US? GOOD, EVERYONE. MORNING. GOOD MORNING. YOU HERE'S ERIC. COMMISSIONER COMMISSION. HARNER. YEAH. COMMISSIONER CALVERT. HEY, PUTNEY FOR COMMISSIONER CALVERT. THERE. CLAYS HERE. HARRIS. HERE. MAYOR DAON. SHE'S ON HER WAY. THANK YOU, . SURE. EN ROUTE HERE. JUDGE EVANS. HERE. MAYOR EICHNER. COUNCILWOMAN GARCIA. HERE. THIS IS ALSO JUDGE. HE HERE. IS THAT WHAT HE'S JUDGE? HAR JACKSON. AARON KELLY OVER HERE. JUDGE CARPENTER HERE FOR KUCHER. I LEWIS HERE. HELLO. LAWYERS OVER HERE, JUDGE LUX. SENATOR MENDEZ. I'M, UH, LICI RO ROMERO FOR SENATOR MENENDEZ. REPRESENTATIVE MER. I'M TEXT COUNCIL SCHOOL IN SANDOVAL. THAT'S NOTABLE. I HAVE THAT COURT WRITER HERE. BOTH IS SHOE. YO. HERE. . . HE'S REALLY WRITER HERE. MR. VASQUE. MR. LOPEZ IS IN FOR MR. VASQUE. MAYOR WILLIAMS. HERE. REPRESENTATIVE BEATERMAN REPRESENTATIVE IN MR. HOFFMAN. HERE. REPRESENTATIVE TEMPLE. MR. ZACH, WE HAVE A FORUM. THANK YOU, SUSIE. UM, JUDGE, UH, TWO HEART. THAT SOUNDS LIKE A REPLY FROM A JUDGE THAT HAS ONE MORE MEETING AFTER THIS ONE. . YOU KNOW IT'S POSSIBLE. IT'S POSSIBLE. IT'S POSSIBLE. AND I ARE GONNA LEAVE Y'ALL CALMLY AND WE'RE TAKE H WITH US IF YOU DON'T RIGHT, WE'LL LEAVE HURLEY. BE GOOD IF, UH, IF IF HARLEY IS HERE IN JANUARY, HE JUST WALKED IN. YEAH. IF HE'S HERE IN JANUARY, WE'LL CONFIRM SOME THINGS. ALL RIGHT. IT'S A PLEDGE. THEIA. THANK THE STATES OF AND THROUGH REPUBLIC. WHICH CHANCE? UNDER IN THE LIBERTY. LIBERTY, TEXAS. PLEASURE. TEXAS. ONE STATE UNDERGRAD. ONE. ALL RIGHT. DO WE HAVE ANY PUBLIC COMMENTS? NO COMMENTS. ALL RIGHT. THANK YOU. SU THIS IS THE WAY TO, DO WE HAVE ANY DECLARATIONS OR CONFLICT OF INTEREST FROM ANYONE ON ANY MEMBER OF THE BOARD OF DIRECTORS? HEARING NONE. WE'LL [6. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates Area Agencies on Aging (AAA) Alamo Regional Transit (ART) External Affairs & Communications Intellectual & Developmental Disability Services (IDDS) Military and Veterans Affairs Natural Resources Public Safety Regional Services Environmental Conservation Weatherization Assistance Program C. Organizational Updates Building Update General Administration Policy Review Chief Financial Officer General Counsel] MOVE ON OUR EXECUTIVE DIRECTOR MONTHLY REPORT. MS. RATH. GOOD MORNING. UH, MR. CHAIR. THANK FOR BEING HERE. WE HAVE MOST FOR Y'ALL THIS MORNING, BUT I THINK WE'RE PREPARED. WE'RE GONNA TALK ABOUT SOME OF THE CONTEXT OF OUR, UH, BUDGET AT THE END. JUST I'LL HAVE SOME NEWS TO SHARE WITH Y'ALL. THINK EXCITED ABOUT, PARTICIPATE IN NATIONAL ASSOCIATION ORGANIZATIONS EMERGING LEADERS PROGRAM. IT'S SPONSORED BY ED EIGHT AND REALLY IDENTIFIES A COHORT OF EXISTING AND FUTURE EXECUTIVE DIRECTORS OF ECONOMIC DEVELOPMENT DISTRICTS FROM AROUND OUR REGION. SO WE'RE THRILLED THAT HE WAS SELECTED THAT PROGRAM. AND THEN WE ALSO ARE VERY HAPPY TO WELCOME SEAN SCOTT BACK. HIS WIFE GOT A PROMOTION AT RED, UH, PROMOTION. SO SHE'LL BE TRANSFERRED BACK TO RANDOLPH. AND SO HE'S GONNA BE RETURN TO US AS DIRECTOR, UM, TRANSPORTATION. AND I REALLY HAVE TO ACKNOWLEDGE AND THANK, UH, DNE AND DUKE FOR INTO THE, THEY DID A GREAT JOB HELPING [00:05:01] US PLUG THAT HOLE. AND SO I REALLY WANNA THANK THEM FOR WHAT THEY DID, UH, TO SUSTAIN US WHILE SEAN WAS THE HIATUS AND JOURNEY. UM, I ALSO WANNA MAKE SURE ON OUR, WE DID A COUPLE OF THINGS. ONE, THEY DID ASSIST JBS A IN THE RELOCATION OF FOR SOME RESIDENTS AND SOME STAFF, UH, DUE TO THE BACTERIA THAT WAS GOT THE BARRACKS, THEY DID THAT LAST MONTH. AND ALSO WE WANNA SHARE WITH YOU AN AWARD THAT THEY GOT FROM NATO, UH, THAT WE GOT, UM, CAUSE OF OUR SOLDIER RECOVERY UNIT TRANSPORTATION IN PARTNERSHIP WITH JBSA AS PART I, GSA ACADEMY NATIONAL NA, THAT RECOGNIZING THAT WE HAVE ALL OF OUR CHOICE OUT TODAY. SO, UH, THAT'S GOING VERY, VERY WELL. AS FAR, UM, WE, UH, ALSO, UH, I P D HAS BEEN SO VERY BUSY AND I WANNA, UM, AND YOU MENTIONED THAT ONE OF THE CHALLENGES THEY HAVE HAD THAT YOU WILL SEE IN THE FINANCIAL COURTS IS THE HIGH TURNOVER. THANKS TO Y'ALL'S ACTIONS TO COURT LAST YEAR, WE WERE ABLE TO DO THE RETENTION PLAN AND IMPLEMENT THAT, WHICH HAS HELPED QUITE A BIT. BUT WE STILL HAVE A TREMENDOUS TURNOVER. AND THE TURNOVER REALLY HAS IMPACTED, UH, THEIR FINANCIAL OUTCOME THIS QUARTER PARTICULARLY. AND YOU'LL SEE IT REFLECT AS WE GO FORWARD. THEY'VE TAKEN ACTION AND CHANGED, UH, SOME OF THEIR DELIVERY METHODS AND SOME OF THE MANAGEMENT. AND THIS MONTH, THE PERFORMANCE STABILIZED. SO WE CAN REALLY SEE A DR THAT IT HAS STABILIZED QUITE A BIT. BUT WE'LL HAVE TO WORK THROUGH ABOUT A QUARTER, UH, TO REALLY SEE LONG TERM IMPACT OF THAT. UH, THEY ALSO, WE RECEIVED, UH, ANOTHER AWARD FOR MADE, UH, IN THEIR PHOTO CONTEST THAT REALLY CELEBRATED THEIR GRADUATION FOR OUR IDP US, UH, APPRENTICESHIP PROGRAM. UH, AND, UH, WERE VERY HAPPY WHEN WE TALKED ABOUT A MILITARY VETERANS AFFAIRS. UH, AND OUR OWN JULIE GA IS GONNA BE CHAIRING THE SAN ANTONIO CHAMBERS, UH, CELEBRATION AMERICA'S MILITARY. SHE CAN CHAIRMAN, UH, THIS YEAR, WHICH IS A, A GREAT HONOR FOR HER. AND CERTAINLY WE ARE VERY SUPPORTIVE OF THAT. SO IT'S A WONDERFUL ABOUT TWO WEEK, UH, SERIES OF EVENTS. SO WE HOPE THAT CHILD JOIN US IN SOME OF THOSE ON NATURAL RESOURCES. I THINK IN JANUARY WE'LL PROBABLY HAVE A PRESENTATION FOR THE BOARD, UH, ABOUT WHAT'S HAPPENING WITH AIR BECAUSE A NON-ATTAINMENT RECLASSIFICATION MODERATE FOR FAIR COUNTY WILL BE EFFECTIVE, UH, NOVEMBER. AND, UM, AND IT GUESS THEN HAS SIGNIFICANT IMPACT, UH, PARTICULARLY ON BUSINESS AND INDIVIDUALS WITHIN RARE COUNTY AS WE MOVE FORWARD WITH THAT. AND I REALLY HAVE TO THANK, UH, BOTH JUDGE WOLF AND MAYOR NUBER. WORKING WITH TC Q TCQ HAS BEEN PHENOMENALLY SUPPORTIVE OF COMMUNICATING AND WORKING WITH US AS WE ROLL THAT PROGRAM. I THINK WE'LL PROBABLY DO IT, UM, A BRIEFLY IN JANUARY FOR Y'ALL. AND, UH, WE DID GET, UH, AN AWARD FOR 75,000 FROM CCO FOR A REGIONAL ENERGY MANAGEMENT GRANT. AND WE WILL BE, UM, UH, ROLLING OUT OUT OF THE NEXT YEAR. ALSO, PUBLIC SAFETY HAS BEEN VERY, VERY BUSY. THEY PARTICIPATED IN THE ITY MASS CASUALLY WORKSHOP LAST MONTH, AND WE ALSO HELD OUR PEER TO PEER COURSE, UH, IN LATE SEPTEMBER. AND IT WAS VERY SUCCESSFUL. YOU, I RECEIV A STORY. OUR KS A T ABOUT THAT INITIATIVE. WE HAVE A VERY IMPORTANT TRAINING SESSION OCTOBER 29TH FOR OUR FUSION LIAISON OFFICER. IT'S A COURSE FOR FIRST RESPONDERS, FOR PUBLIC WORKERS, FOR HEALTH WORKERS, AND MET EMERGENCY MANAGERS, CORRECTIONAL OFFICERS. IT'S REALLY DESIGNED TO DETECT REPORT, PREVENT VARIOUS ACTS IN OUR REGION. SO IT'S A VERY IMPORTANT WORKSHOP, UH, THAT WE STILL HAVE REGISTRATION OPEN FOR. UM, UH, WHEN WE LOOK AT REGIONAL SERVICES, UH, WE HAD TO RESCHEDULE OUR VERY POPULAR COMMUNITY ECONOMIC DEVELOPMENT WORKSHOP THAT ED PUTS OFF SCHEDULE IS REALLY FULL. SO IT'S PROBABLY GONNA PUSHED TO FEBRUARY 20. UM, WE HAD THAT WORKSHOP AGAIN AND WE'RE STILL WORKING WITH GLO ON ALL OF OUR GRANTS IS GOING A LITTLE BIT SLOWER THAN WE LAUNCH. SO ALL OF OUR AG MITIGATION FUNDS AND ON WEATHERIZATION. I WANNA REALLY THANK YOU ALL. I DON'T, CAUSE WE'RE BEING FRAMED, BUT I REALLY WANNA, UH, THANK JUDGE AND COMMISSIONERS COMMISSION CALVERT, UM, COMMISSION. BERNARD, THANK YOU VERY MUCH. WE WERE RECOGNIZED TO COMMISSIONER'S COURT YESTERDAY FOR, UH, WHAT THE RESOLUTION IS RECOGNIZING WEATHERIZATION AND WEATHERIZATION DAY. SO THANK YOU VERY MUCH FOR THAT. ANYTHING WE COULD DO TO RAISE THE AWARENESS OF THE IMPORTANCE OF THE PROGRAM, UH, TO PROVIDE HEALTHY AND SAFE [00:10:01] HOMES AND AT THE SAME TIME A REALLY CONCERNED, UH, PEOPLE'S SO THEY CAN USE THAT FOR THEIR MORE BASIC NEEDS. IT'S IMPORTANT. I ALSO WANNA THANK, UH, COUNCILWOMAN CAST STEEL BECAUSE WE HAD OUR DAY OF THE LIVING DEAD AND THE WEATHERIZATION MASH LAST SATURDAY IN D FIVE, UH, AT, UH, THE SUNDAYS COMMUNITY CENTER. IT WAS A A GREAT DAY. THEY HAD REALLY VERY GOOD ATTENDANCE. AND SO AFTER HAVING TWO REALLY GOOD THINGS, WE HAD A BAD DAY ON, UH, TWO MEXICO WHEN WE HAD A BREAK IN. AND IT'S THE FIRST TIME WE HAD A BREAK IN INSIDE OUR NEW FENCE OVER THIS. THEY WENT IN THE BACK THROUGH THE FENCE, UH, TOOK FOUR CABINET CONVERTERS FROM, UH, THE WEATHERIZATION VEHICLES. THEY'VE BEEN TAKING THEM FROM ART. AND THIS TIME IT WAS A WEATHERIZATION VEHICLE. SO WE'RE GONNA BE EXPLORING, UH, CAUSE WE'VE GOT THE CAMERAS AND ALL THEY DO IS TAKE A PICTURE. YOU GET IT. UH, SO WE'VE GOT ALL OF THAT, BUT WE'RE BASICALLY, WE CAN'T HAVE, UH, OUR ALARM SYSTEM, UH, REALLY CHANGE THAT OUR ALARM GO OFF AND, AND A LASER TRIGGER. WE'RE EXPLORING THOSE OPTIONS RIGHT NOW IN THE BUILDING. UH, WE HAVE A NEW TENANT THAT MOVED IN THIS MONTH AT A NEW TENANT THAT'S MOVING IN NOVEMBER. FACT MOVING IN TODAY. IT'S NUMBER FIRST. AND WE REALLY ARE NEGOTIATING TWO LEASES. ONE WE'RE VERY EXCITED ABOUT. AND IT IS WITH BEAR COUNTY FOR, UH, SPACE IN THE PLAZA. AND THAT'LL JUST ABOUT LEASE UP THE PLAZA. SO WE'RE NEGOTIATING THAT RIGHT NOW. AND WE HAVE A TENANT THAT WE'RE NEGOTIATING WITH IN THIS BUILDING, UH, THAT WILL BE ON THE THIRD FLOOR. AND SO WE'RE KIND OF JUST FINALIZING, UH, BUILD THAT COST FOR THAT A LITTLE BIT. SO THAT WILL HELP. AND WE'RE STILL IN THE RUNNING FOR A LARGE SPACE IN THE SIXTH FLOOR. WE SLOWLY, BUT THEY KEEP TELLING US WHERE THE TOP CANDIDATE, BUT WE HAVE GOTTEN ANYTHING TO THAT RIGHT NOW. UH, GREAT THING ABOUT CHINESE LEASE IS IT'LL BE FOR SEVEN YEARS. SO THAT'S WHAT'S REALLY EXCITING ABOUT THAT LEASE COMING FORWARD. SO WE'RE VERY PLEASED TO WRAP THAT. I'M FRUSTRATING THOUGH. OUR ELEVATOR MAINTENANCE. IT STARTED LAST MONTH. OUR ELEVATORS ARE SHUT DOWN, SO THEY AT WORK AND THEY STARTED WORK AND DISCOVERED THAT THEY SENT US THE WRONG MOTOR. SO THEY'RE BACK FUNCTIONING WHILE WE WAIT FOR THE NEW MOTOR TO BE STITCHED. SO YOU SAID THAT SHOULDN'T BE TOO LONG. SO WE WILL SEE, UM, YOU WILL SEE THAT OUR, OUR PARKING LOTS REPAIRED. OUR LEASES HAVE BEEN REPAIRED. SO WE'RE MOVING FORWARD WITH THAT. I WANNA TALK A LITTLE BIT TO KINDA FRAME THE PRESENTATION THAT YOU'LL BE CONSIDERING TODAY. UH, CAUSE THERE WE HAVE PRIMARY CHALLENGES IN ABOUT FOUR AREAS. AND I THINK A LOT OF THE CHALLENGES IN DEALING WITH THE CONSEQUENCES OF, UH, WE'RE DEALING WITH NOW. WHEN WE LOOK AT I DG AS YOU KNOW, FROM THE CPRS AND FROM OUR FELLOWS THE PAST, UH, EARLIER THIS YEAR, THEY HAVE BEEN HAVING A LOT OF CHALLENGES WITH TURNOVER. UM, AND I THINK THE STATE WOULD RECOGNIZE THAT BECAUSE THE, IN OUR CONTRACT WE HAVE TO HAVE A STAFF TO HAVE A BACHELOR'S DEGREE AND UH, MOST OF THEM WERE YOUNG IS A FIRST OR SECOND JOB. SO THEY CHANGE OUR WONDERFUL BENEFIT PACKAGE. DOESN'T MATTER THAT MUCH AT AGE. UH, BUT AS THE STATE HAS RECOGNIZED IT AND THEYRE HOPEFULLY, UH, ADOPTED IN NOVEMBER CHANGE SO THAT WE CAN HIRE FOLKS TWO YEARS OF COLLEGE AND SUBSTITUTE EXPERIENCE. WE, IN THIS TIME OF A LOT OF COMPETITION AND TURNOVER, UH, THEY HAVE MODIFIED A LOT OF OUR STAFFING PATTERNS. WE REALLY CHANGED SOME OUR MANAGEMENT PROGRAMS, HOW WE'RE OVERSEEING SOME PROGRAMS. AND THE CPR THIS MONTH DID RECOGNIZE AN IMPROVEMENT IN THEIR PERFORMANCE. I THINK WE'RE ON THE RIGHT TRACK. IT'LL JUST TAKE ABOUT A QUOTE FORWARD FOR THAT TO REALLY SHOW IN THE FINANCIALS, UH, ON ART, WE REALLY ARE TRANSITIONING FROM THE VERY LIMITED RIDERSHIP THAT WE HAD DURING COVID AND ALL THE EXCESS FUNDING THAT WAS AVAILABLE FROM COVID, UH, TO WHAT IS A MORE NORMAL, UH, RETURN TO OUR, OUR REGULAR, UH, RIDERSHIP LEVELS THAT OUR REGULAR FINANCIALS, WE DID NOT CUT OUR EXPENSES THIS SUMMER AS QUICKLY AS WE SHOULD HAVE, UH, ONCE WE EXHAUSTED SOME OF THAT COVID FUNDING. UH, AND SO WE OWN THAT. WE HAVE A NEW SOFTWARE PROGRAM THAT HAD SOME PARAMETERS THAT WERE NOT SET TO MEET THE DEMANDS THAT WE SEE. AND WE HAVE A NEW PHONE SYSTEM THAT REALLY ENOUGH TO ANY OF US HAD SOME VERY RESTRICTIVE, UH, PARAMETERS SET. SO WE HAVE IDENTIFIED THAT AND CORRECTED THAT. AND I THINK WE'RE IN A POSITION TO MOVE FORWARD, UH, MUCH MORE POSITIVELY. WE ALSO, SHE WILL SEE ON THEIR FINANCE FINANCIALS, WE BOUGHT THE RED TROLLEY, UH, WHICH WE'LL BE ABLE TO USE FOR A LOT OF OUR CELEBRATIONS AND ESPECIALLY EVENTS. WE CAN USE IT FOR THE PROTEIN STRAWBERRY FESTIVAL. WE CAN USE IT SURE UP IN TOWN, MAIN STREET AND FREDERICKSBURG. WE CAN USE IT FOR ANY KIND OF A CELEBRATION. AND WE'RE VERY EXCITED ABOUT THAT [00:15:01] CAUSE WE GOT AT A VERY GOOD PRICE. AND WE ALSO BOUGHT FINE DANCE. RIGHT NOW THE WAITING LIST FOR VANS, OUR BUSES IS TWO, THREE YEARS. SO WE HAD A VENDOR THAT HAD FIVE ADS AVAILABLE. SO WE DID BUY THAT. IT DID TAKE, UH, A LOT OF OUR UH, UH, FUNDING AVAILABLE FROM, UH, THE ART THING. I THINK IN THE LONG RUN IT'S A VERY GOOD DECISION CUZ IT WILL SERVE US WELL. BUT IT DID TAKE SOME OF OUR, UH, REVENUE AWAY FROM THAT FUND. YOU'LL SEE THAT IN THE BUSH AS WE MOVE FORWARD. UH, WHEN WE LOOK AT AGING, Y'ALL HAVE BEEN AWARE THAT ALL YEAR WE'VE HAD SOME CHALLENGES WITH OUR NUTRITION PROGRAM. UH, OUR CUSTOMERS KEPT TELLING US THE SENIOR CENTERS WERE GONNA OPEN UP, PEOPLE WOULD RECHARGE IN NORMAL VOLUMES AND WE WORKED WITH THEM TOWARDS THAT. SO WE DID NOT MOVE THE FUNDING FROM THE CONGREGATE FEE SIDES TO HOME DELIVERED MEALS QUICKLY AS WE SHOULD AND WE SHOULD MOVE YOU. ABOUT THREE MONTHS AGO, WE DID NOT DO THAT. THE GOOD NEWS IS WE DON'T LOSE THAT FUNDING. IT CARRIES FORWARD TO NEXT YEAR. THE BAD NEWS IS WE HAD A REALLY BAD MONTH FINANCIALLY IN AUGUST CAUSE OF THAT, OR IN, UH, SEPTEMBER CAUSE OF THAT. SO YOU WILL SEE THAT FINANCIALS TODAY. I THINK WE WILL BE MUCH MORE AGGRESSIVE WITH HOW WE MANAGE THOSE STUDIES, UH, REALIZING THAT THE WORLD IS NEVER GONNA BE QUITE THE WAY IT WAS. AND SO AS WE MOVE FORWARD, UH, I THINK WE'LL BE HANDLING THAT BETTER. SO I DID WANT TO SET THAT PARAMETER FOR YOU AND PUT A LITTLE BIT OF CONTEXT IN. HOPEFULLY NOW WE, WE CERTAINLY ARE SEEING THE DEMAND THERE. UH, AND THE GOOD NEWS IS WE HAVE CARRIE FOR BAD SAYS WE HAVE CARRIE FOR CAUSE IT SHOULD HAVE BEEN SPENT THIS YEAR. SO IS THAT MR. CHAIRMAN? I'M AVAILABLE WITH. ANY QUESTIONS? ANYBODY HAVE ANY QUESTIONS? NO. ALL RIGHT. MAYOR DEION, REGARDING THE, THE COMMENT ABOUT HARVEY FUNDS. YES. UM, IS THAT STILL TOO DISPERSED TO PEOPLE'S PEOPLE? IT IS. NO, IT'S VERY RESTRICTIVE. WHO'S ELIGIBLE FOR HARVEY FUNDS? WE ONLY HAD FOUR HARVEY COUNTIES TO START WITH, AND SO THOSE COUNTIES DON'T START, IT'S JUST ELIGIBLE FOR A DIFFERENT VARIETY OF WIDER RANGE. SO WE'RE STILL WAITING ON GL TO, BUT, UM, THAT'S COMING. SO, AND THE GOOD NEWS IS, IS THAT I THINK OUR COUNTY'S VERY PREPARED AND YOUR PROJECTS READY TO GO FOR IT. THANK YOU MAYOR DENNIS. UH, THANKS FOR YOUR, FOR YOUR POOR DIANE ON THE, UH, ISSUE OF HAVING THE, UH, GETTING RID OF, I MEAN BEING ABLE TO HIRE PEOPLE WITHOUT THE THE BACHELOR'S DEGREE. DO YOU HAVE SOMEONE TO CARRY THAT BILL OR SPONSOR IT? OH, WE DON'T NEED IT. IT IS, UH, THEY CAN DO IT. THEY'RE GONNA DO IT BY GROUP. OKAY. UH, SO THANK YOU VERY MUCH. THERE HAVE BEEN, THEY TAKING ACTION. I THINK MOST OF US AROUND THE STATE. CAUSE IT'S NOT A PROBLEM YOU NEED TO US, IT'S VERY WIDESPREAD. IN FACT, OUR, AND SO THE AGENCY HAS RECOGNIZED THAT BOARD. MOST OF US WISH THEY MOVE FORWARD MORE QUICKLY. UH, BUT AT LEAST THEY ARE HOPEFULLY TAKING ACTION. ALL RIGHT. THANK YOU. WE SHOULD BE SEEING THANK YOU. IF YOU HAVE ANY QUESTIONS, DON'T HESITATE TO ASK. THANK YOU. ALL RIGHT. THANK YOU DIANE. ALL RIGHT, MOVING ON [ Consent Agenda The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting.] TO THE CONSENT AGENDA. WE'VE GOT, UH, BOARD OF DIRECTOR'S MEETING MINUTES, THE PUBLIC INVESTMENT POLICY, UM, ONE YEAR EXTENSION ON THE AGREEMENT BETWEEN ACOG INSURANCES BANK AND TRUST IS AN EXTENSION ON OUR DEPOSITORY AND OUR CONTRACT PERFORMANCE REPORT. AND, UM, APPROVAL OF BSAC MEMBER AND OTHER NOMINATIONS MOVE WE APPROVE. GOT A MOTION BY JUDGE SHOE HART, SECOND BY COUNCILMAN ROCHA GARCIA. ANY DISCUSSION? HEARING NONE. ALL IN FAVOR? AYE. AYE. AYE. OPPOS. THANK YOU. ALL RIGHT. ITEM [12. Consider and act upon the recommendation to approve the 3rd Quarter 2022 financial report. - Jenise Diaz/Julio Elizondo A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly Investment Report] NUMBER 12, CONSIDERING RECOMMENDATION TO APPROVE THE THIRD QUARTER 2022 FINANCIAL REPORT. SO WE'LL GO OVER OUR TWO FINANCIAL, UH, TWO FINANCIAL, UH, STATEMENTS THAT WE PRESENT TO YOU ON A MONTHLY BASIS. WE DEVELOP SHEETS AND GO OVER THEM OVER THE NEXT FEW SLIDES IN A LITTLE MORE DETAIL. OUR FINANCIAL DASHBOARD, AS YOU CAN SEE HERE, WE PRODUCE THIS ON A MONTHLY BASIS FOR YOU TO VISUALIZE. IS THERE PLENTY OF METRICS HERE? TO KINDA, AGAIN, PUT NUMBERS, PERSPECTIVE, UH, THE TWO METRICS THAT I LIKE TO FOCUS ON ARE THE AC ACCOUNTS RECEIVABLE WITHOUT PROVIDE RIGHTS AND THE PERCENTAGE EARNED AND SPENT AT THE TOP LEFT. AS YOU CAN SEE AT THE END OF SEPTEMBER, WE ARE AT ABOUT 9.6 MILLION. WE HAVE BEEN HOVERING AROUND THAT MARK OUR YEARS LONG AS WE MOED EARLIER IN PAST PRESENTATIONS OR UPDATES TO YOU ALL. OUR BUDGET HAS GROWN SIGNIFICANTLY OVER THE YEARS. AGAIN, THIS IS A PRETTY, UH, WE SEE AS A PRETTY NORMAL AR [00:20:01] BALANCE TO TO END EVERY MONTH. UM, AND I'LL GO OVER THE DETAIL AS TO WHAT KIND OF MIX UP THE OPEN AR BALANCES THAT WE CURRENTLY HAVE, THE PERCENTAGE EARNED. AND UP AT THE TOP LEFT AT THE END OF THE THIRD ORDER, WE'RE 70% ON THE EXPENDITURE SIDE. UH, AGAIN, THIS IS, THIS IS A GOOD POSITION TO BE IN OVERALL FOR THE AGENCY. AT THE END OF THREE QUARTERS, TYPICALLY YOU WANNA BETTER, BUT, UM, THIS IS ASKING, UH, WITH A COUPLES OVERPERFORMING AS WELL AS SOME THAT ARE UNDERPERFORMING. AND AGAIN, I'LL GET TO THOSE OVER THE NEXT FEW SLIDES IN MORE DETAIL. HERE. WE HAVE A OF SHEETS AT THE OF SEPTEMBER. WE'RE CURRENTLY THAT 1 MILLION ASSETS. IT'S A SLIGHT INCREASE FROM OUR SEPTEMBER OF A A YEAR AGO. SOME SLIGHT INCREASE IN OUR AR AS WELL AS FIXED ASSETS AS WELL. OUR FUND BALANCE, BOTH UNRESTRICTED AND RESTRICTED. AND UP BY FOR, WE DO HAVE A COMPARISON FOR A AS WELL AS IT WAS AS AT THE END OF A YEAR AGO. AT THE SAME TIME. UH, WE ARE CURRENTLY SITTING AT ABOUT SIX POINTS, 7 MILLION. UH, WE WERE AT ABOUT SIX POINTS NINE A YEAR AGO. AGAIN, AS DIANE MENTIONED, WE HAVE HAD A COUPLE OF PROGRAMS THAT HAS TO HAVE, UH, HAVE THE USE OR USE SOME RESTRICTED AND UNRESTRICTED, UM, FUND BALANCE IN ORDER TO OPERATE THEIR PROGRAMS. INVESTMENTS AT ENDS. BILLION, OUR CDS ARE IN LINE WHERE THEY WERE A YEAR WITH, AND OUR CASH IS SLIGHTLY DOWN A YEAR. OUR SUMMARY SUMMARIZED, SUMMARIZES IT ALL UP FOR YOU. UH, THIS IS BROUGHT TO YOU BY THE PUBLIC'S INVESTMENT ACT AND WE HAVE ALL OF OUR MONEY MARKET INVESTMENT POOLS AND CDS ALONG WITH THEIR RATES THAT WE HAVE AT THE, AND YOU SEE, AS I MENTIONED, WE DO SOME INTEREST OF 23,000 WITH, UH, AT THREE OUR AR. UM, IMPORTANT, VERY IMPORTANT SLIDE. UH, THIS KIND OF PUTS INTO PERSPECTIVE WHERE WE STAND OUR, OUR LARGER OPEN BALANCES. STARTING AT THE VERY TOP. YOU CAN SEE OUR VA PROGRAM HAS OUR LARGEST BALANCE CURRENTLY AT 1.9 MILLION. UH, WE'VE SAID THE VETERANS PROGRAM HAS EXPLODED. AND SO WITH THAT BEING SAID, YOU KNOW, OUR RECEIVER WAS IN A PASSAGE TO BE 500,000 AND THEY'RE CLOSER TO 2 MILLION NOW, UH, WITH THE DA. SO THIS IS A VERY GOOD THING. THAT'S, AND CURRENTLY IN THE CURRENT STATUS, UH, MOVING DOWN TO HHSC, BOTH BEAR AND ALAMO IS KIND OF THE SAME STORY. UH, ABOUT BACK IN APRIL, MAY TIMEFRAME, WE DID LOSE OUR ACCOUNTANT TO WHAT WE SAW, THE AG PROGRAMS. UH, WHAT WE SAW WAS AN OPPORTUNITY TO INCREASE CAPACITY AND SO, OR BUILD CAPACITY. SO WE, WE TRANSITIONED THAT TO WHERE IT'S NOT JUST ONE ACCOUNTANT OVERSEEING THAT AGING DEPARTMENT. IT'S TWO SPOKEN UP NOW TO TWO DIFFERENT ACCOUNTANTS. WITH THAT BEING SAID, THEY DID IDENTIFY SEVERAL AREAS THAT HAD SMALL ISSUES. UH, THE DIS HIGH CAP THAT YOU HAVE SEEN NOTED THERE. UH, WE DID RECEIVE SOME GOOD USE LAST WEEK. UH, HS DID PROVE THAT. SO FOR THOSE DIS THAT WERE PREVIOUSLY DIS IN THE YEAR. AND THEN THE NUTRITION AND TRANSPORTATION IS CURRENTLY SITTING AT HHS DESK. UH, ISSUE WITH US BEING PAID THAT OUT. CSEC IS THE OTHER BIG, UH, OVER 90 DAY BALANCE OF 668,000. THAT'S 9 1 1. UM, SO YOU CAN SEE WE'VE HAD A COUPLE OF ISSUES THERE IN THE LAST FEW MONTHS. ONE OF THEM WAS DUE TO AN AMENDMENT THAT WAS SPENDING, UH, FOR ABOUT 42,000. AGAIN, WE SEE NO ISSUE RECEIVING PAYMENT FOR THAT. UH, AND THEN THE OTHER IS, UM, BACK EQUIPMENT THAT THEY PURCHASED PUBLIC AND CS IS CURRENTLY HAVING A PERMISSION MEETING THE WEBBER TO DECIDE OR TO APPROVE THIS. SO WE HAVE CURRENT, WE'LL, WE'LL BE WAITING UNTIL THEY APPROVE IT 10 NOVEMBER TO SEE, UH, WHETHER OR NOT THAT'S GONNA GO FORWARD WITH OUR MEETING THAT WE JUST HAVE WITH THE CCC STAFF YESTERDAY. THERE'S, THERE'S NO REASON TO BELIEVE THAT THAT'S NOT GONNA BE APPROVED. SO THEY HAVE EVERY, UH, THEY FEEL THAT IT'S GONNA BE APPROVED NEXT MONTH. SO OUR STATEMENTS OF REVENUES AND EXPENDITURES AT THE END OF SEPTEMBER, UH, YOU CAN SEE THAT WE'RE CURRENTLY SITTING AT A DEFICIT. UM, AGAIN, AS MENTIONED, THERE ARE SEVERAL REASONS BEHIND THAT. UH, THE FACTOR OR THE HERE IS IN COMPARISON TO WE YEAR TO BUDGET IS, AGAIN, IT'S, IT'S, WE'VE PASSED SOME QUARTERS TO THAT TO PERFORM AND I FIGURE I'LL TWO THE, OUR GENERAL FUND AND ADMINISTRATION. UH, WE ARE CURRENTLY 27,000 [00:25:01] ABOVE BUDGET. SO WE DO HAVE A CONTRACT WITH SHIRTS, EMS, THE I DSA. THE BUDGETED AMOUNT WAS AROUND 40,000, WHICH WON'T BE BUDGETED. THE ACTUAL CONTRACT AMOUNT HAS BEEN 5,000. SO THAT IS A, A VARIANCE THERE THAT BEEN CAUSED ALL YEAR LONG. UH, YOU'LL CONTINUE TO SEE THAT THROUGHOUT THE YEAR. THE GOOD THING IS, JOHN, THAT FROM 23 BUDGET. SO WE'RE JUST GONNA SHOW THAT. UM, OVERAGE AND VARIS FOR THE THE OF THE YEAR IN ALAMO AGING. WE ARE CURRENTLY 500 DEALING THOUSAND BELOW BUDGET. AGAIN, AS I MENTIONED, UM, WE HAVE KIND UNDERPERFORMED IN, IN, IN TWO AREAS. SPECIFICALLY NUTRITION AND INCOME SUPPORT. WELLNESS TEAM HAVE IDENTIFIED THAT ABOUT 5,000 OF THAT IS GONNA BE BY BUDGET. BUT AGAIN, THIS HAS BEEN AN ONGOING PROBLEM THAT WE'VE HAD ALL YEAR LONG. SO THERE'S NOTHING YOU HEAR BEFORE. BEAR AGING, VERY SIMILAR STORY. WE'RE 1.5 MILLION BELOW BUDGET ON THE EXPENDITURE SITE. AGAIN, NUTRITION FOR ABOUT A MILLION DOLLARS DO THAT. ART, UH, AS DIANE MENTIONED, AGAIN, WE ARE BELOW BUDGET THREE 5K AND, AND AS CAUSED THAT DEFICIT CURRENCY. UH, SHE DID MENTION THAT WE HAVE THAT EXCESS CARES AND APA FUNDING EARLIER IN THE YEAR. UH, WHAT WE'RE DOING NOW IS KIND OF USING SOME OF THAT FUNDING TOSS AT SOME OF THE COSTS THAT WE'VE SEEING. UH, WE ALSO PURCHASED, UM, 350,000 WORTH OF BUSES IN MARCH USING UNRESTRICTED FUNDS. AND OUR FY TRADITIONAL FY 23 TRADITIONAL FUNDING WAS STATED TO THE END OF SEPTEMBER. MANAGEMENT HAS DECIDED TO DEFER THAT TO NOVEMBER TIMEFRAME, UH, TO HELP, HELP OFFSET SOME OF THOSE INCREASED COSTS IN THE BUDGET. YOU'LL SEE IN THAT MILITARY AND VETERANS AFFAIRS, AGAIN, THIS IS A VERY GOOD STORY. TWO 8 MILLION BUDGETING THAT HUGE BECAUSE OF THE VETERANS DIRECTOR PROGRAM. THIS HAS HELPED, UM, OR THIS HAS HELPED FUND SOME OF THOSE, UH, ADDITIONAL GRANTS OR PROGRAMS THAT, UH, WE LOST FUNDING FOR DUE TO OUR 20, OUR FINDINGS BACK IN 2020. BUT AGAIN, IS A GOOD STORY TO TO BE SITTING AS WELL AS ENVIRONMENT CONSERVATION. THEY CURRENTLY 70,000 BELOW BUDGET ON THE EXPENDITURES THEY'VE HAD, UM, RESTRUCTURING IN THAT, IN THAT PROGRAM. AND SO THAT'S AWESOME. SAVINGS IN THEIR PERSONNEL LINE ITEMS. THOSE SAVINGS WILL BE PURPOSE OR REPROGRAMED YOU USE AS ADDITIONAL TO, ID CURRENTLY SENDING SEVEN 62,000 BELOW BUDGET, WHICH HAS CAUSED THAT DEFICIT YEAR TO DATE OF SEVEN 86,000. AGAIN, AS WE MENTIONED FOR THE LAST SEVERAL MONTHS. NOW THAT SHORTENING THOSE HALF AGENCIES THAT WE'VE HAD, I PLAY A MAJOR OR SIGNIFICANT ROLE IN THEM PRODUCING OR THEIR MEDICAID AS WELL AS THEIR SERVICES. UM, THEY DID HAVE PAID OUT APPROXIMATELY TWO AND SIGN BONUS THROUGH THE END OF NATURAL RESOURCES IS CURRENTLY 36,000 BELOW BUDGET. UH, THIS IS BECAUSE OF THE T GRANT. THEY, THE MONITORING CONTRACTS DID NOT START AS EXPECTED, BUT PROGRAM DOES ANTICIPATE SPENDING MONTHS. SERVICES CURRENTLY 20,000 UNDER BUDGET DUE TO TWO REASONS IN PARTICULAR, EDDA CARES. THE ED EDA GRANTS IS, UH, FORWARD A SLIGHT BALANCE OR CARRIED FORWARD OF UH, I THINK IT WAS OFF 20,000 INTO THEIR F 23 BUDGET AND THEN ON ADA CARES THAT GRANT DOES AT THE END OF THIS MONTH. AND THEY'RE SLIGHTLY BEHIND, BUT THEY HAVE NO, THEY SEE FORESEE NO ISSUES IN EXPENDING ALL THOSE, ALL THOSE FUNDS. THE, AND OUR ADMINISTRATIVE BUDGETS $5 MILLION A YEAR TO DATES ON THE ACTUAL SIDE. IT'S UH, 5S UNDER OUR BUDGET. OVER OUR BUDGET. UH, WE ARE PROJECTING A CARRY FORWARD WITH OUR ADMINISTRATIVE, UM, CARRYOVER, WHICH IS A GREAT THING BECAUSE AS NEXT PRESENTATION JOHN WILL BE SHOWING YOU ALL, HOW'S THAT COMPLETING OUR PRESENTATION IF THERE ARE ANY QUESTIONS, ANY BUDGET QUESTIONS? WHAT WERE THE BUSES FOR? I'M SORRY? THE BUSES, THE EXTRA BUSES THAT WERE BROUGHT, WHAT ARE THEY FOR? BUSES, WE, WE DO A REGULAR REFRESH CUZ WE HAVE ABOUT 80, UH, VEHICLES, UHHUH THAT RUN ALL THE TIME. SO WE TRY TO DO A NORMAL REFRESH TO KEEP THEM CURRENT. UH, AND THEY WORK FOR A SPECIFIC PROGRAM, NOT FOR NO. CAUSE THEY'RE USED. WELL, THEY'RE USED, THEY'RE USED OUTSIDE BEAR COUNTY FOR ALL OF OUR DEMAND [00:30:01] RESPONSE. OKAY, SO, BUT SINCE THEY'RE BACK LOGGED AND YOU CAN'T GET 'EM, WE GRABBED THEM. GOOD. ANY OTHER QUESTION? HEARING NONE. I'LL ENTERTAIN A MOTION TO APPROVE THE THIRD QUARTER 2022 FINANCIAL REPORT. NO MOTION BY AMERICAN TERRAS. SECOND BY, UH, JUDGE EVANS. ANY DISCUSSION? HEARING NONE. ALL IN FAVOR? ANY OPPOSED? MOTION CARRIES. THANK YOU. ALL RIGHT, ITEM [13. Consider and act upon the recommendation to approve the proposed 2023 AACOG Budget as follows: - Jenise Diaz/Jhoan Torres A. AACOG Organizational Chart B. 2023 Annual Budget Summaries and Spreadsheets 1. 2023 Agency Roll Up 2. 2023 Program and Titan Complex Budgets 3. 2023 Administrative Budgets (Indirect) 4. 2023 General Fund/Unrestricted Budgets] NUMBER 13. CONSIDERING ACTON RECOMMENDATION TO APPROVE THE PROPOSED 2023 ACOG BUDGET AS FOLLOWED. MR. TORRES. GOOD MORNING NAME ISS OFFICER. THE, UH, FIRST AN, SO WE'RE GONNA WALK THROUGH THE OF SUMMARY FIRST AND WE'RE GONNA GO DETAIL REVIEW THE BUDGET AND ASSUMPTIONS WE'RE REVIEW THE PROGRAM BUDGET, BUDGET, THE GENERAL HERE. WE HAVE A COUNCIL GROUP BUDGET. UM, THIS INCLUDES ALL AMENDMENTS THROUGHOUT THE COURSE OF THE YEAR AND ALL BUDGET JULY. SO THAT'S CURRENTLY SITTING AT 80, UH, 87 MILLION AND BUDGET IS TO FOUR. THIS IS OUR AGENCY. SO WHAT IS GONNA TO IS TO PROVIDE A LEVEL OVERVIEW OF WHAT'S YOU, THAT'S S $70. SO STARTING FROM THE LAB, WE HAVE OUR PROGRAMS SITTING AT $70.3 MILLION. AND THAT'S ANYTHING THAT'S FUNDED BY GRANTS AND PROGRAM INCOME. OUR ADMINISTRATIVE IN, IT'S CURRENTLY AT FIVE. OUR DIRECT, AS YOU MIGHT KNOW, IS, YOU KNOW, ANY ACCOUNTING, HR, GENERAL COUNSEL, MANAGEMENT, OPERATIONS, ANYTHING OF THAT NATURE, THAT'S GONNA BE SITTING AT THAT NUMBER OVER TO THE ONE WE'RE THAT'S AT ONE POINT MILLION. THAT'S GENERALLY GOING TO BE FUNDED BY MEMBERSHIP DUES, EMS, I, GSA A FEES, THINGS THAT NATURE AND THE TIGHT COMPLEX, WHO GENERALLY IS SITTING ON THE VERY RIGHT, THAT WOULD GENERALLY BE ROLLED UP INTO THE GENERAL FUND, BUT WE SEPARATE IT OUT. JUST WE DON'T WANT GETTING MIXED UP IN THAT GENERAL FUND NUMBER. WE, FOR PRESENTATION PURPOSES, THOSE ARE SITTING AT 3 MILLION FOR, AND THAT'S FUNDED BY A PROGRAM, PROVIDE A SHARE OF EXPENSES AND THIRD PARTY TENANT A LITTLE BIT DEEPER INTO THE ROLE OF ACTUALLY, SO STARTING ON THE CALL, THE PROGRAM, OUR BEGINNING FUND BALANCE FOR, FOR 2023 YEARS PROJECTED TO THE 5 MILLION, OUR TOTAL REVENUE SITTING AT 70.3 MILLION AND OUR EXPENDITURES AND INDIRECT ARE ABOUT 70.3 MILLION AS WELL FOR THAT REVENUE AND EXPENDITURES, 31,000 MOVING OVER ONE COLUMN TO THE ADMIN DIRECT, LIKE MENTIONED EARLIER, WE'RE GONNA, WE'RE PROJECTED TO CARRY FOR ABOUT 3 22 AND THAT'S GONNA SERVE AS YOU SEE RIGHT THERE. WE HAVE TOTAL EXPENDITURES OF 5.3 MILLION IN RECOVERIES FOR OF APPROXIMATELY 5 MILLION. AND THAT WOULD BE A DEFICIT OF 80. SO ONCE WE TAKES A CHERRY FORWARD AND THEN AGAINST, THAT'S GOING BE ATTENDING, MOVING OVER TO THE GENERAL FUND, UM, THAT NUMBER IS SITTING AT 23 POINT NINES. ONE THING I DO WANNA NOTE ABOUT THAT NUMBER IS THAT IT DOES INCLUDE OUR INVESTMENTS IN CAPITAL ASSETS. SO THAT'S, ANY CAPITAL ASSETS THAT WE OWN INCLUDE THE BUILDING. SO THAT NUMBER IS BIGGER THAN EXPECTED, SO JUST KEEP THAT IN MIND. UM, THEN WE MOVING DOWN, WE HAVE OUR TOTAL REVENUES OF 3 MILLION AND TOTAL EXPENDITURES OF 0.1 MILLION FOR NET REVENUE EXPI. AND MOVING OVER TO THE SECOND TO LAST COLUMN FOR THE, OUR TOTAL REVENUES, 5 MILLION TOTAL EXPENDITURES, EXPENDITURES MOVING OVER TO OUR FUND BALANCES. SO WHAT THIS IS IS SUPPOSED TO BE A BRIDGE BETWEEN FUND FUND BALANCE IS SITTING US AT THE END OF SEPTEMBER AND THEN WE'RE NEXT YEAR. SO, UH, SO OUR FUND BALANCE IS SITTING AT 30 MILLION. WE'RE PROTECTING [00:35:01] SOME EXPENSES AT IN A FORCE QUARTER. LIKE DIANA JULIO SAID, MAINLY IN OUR UM, THEY DIDN'T TOUCH ON PUBLIC THEIR SAFETY. MAINLY WHAT THAT'S GONNA BE IS A LOT OF THE PROGRAMING THAT THEY'VE, WE DON'T THAT FOR LINE, WE HAVE TO REINVEST IT IN. SO THEY'RE USING SOME OF THAT FUNDING IN THE FOREST QUARTER. UH, AND OUR ENDING FUND BALANCE AT THE END OF 22 IS GOING TO BE ABOUT 20.9 MILLION. MOVING OVER TO OUR THREE CHANGES, THAT'S GONNA BE BOTTOM LINE CHANGE OF 82,000. ONE NUMBER THAT MIGHT POP OUT HERE, UM, IS A 99,000 DEFICIT OR SO. AS YOU BROUGHT THE BUDGET, WE ACTUALLY, RIGHT'S NUMBER IS GREAT TO THAT NUMBER IS OUR VETERANS, NO TEXAS VETERAN NETWORK. SORRY, OUR TEXAS VETERANS NETWORK IS NOT OUT FOR APPLICATION UNTIL SOME POINT IN THE FOURTH QUARTER IN DECEMBER. AND SO AT THIS TIME WE DO HAVE IT BUDGETED AS IF WE ARE FUNDING THAT OUT FUND BALANCE IN 2023. HOWEVER, IF WE DO THAT, WHEN WE DO THAT APPLICATION AND THAT DOES COMING, WE'LL IMAGINE IT GOOD. NOW I'LL GO THROUGH SOME OF THE ASSUMPTIONS THAT WE USE IN DIRECTORY IS SITTING AT POINT PERCENT, UH, THAT'S FROM THREE, WHOEVER IN THE BUDGET. WE DO AT TREND ANALYSIS AND HISTORICAL DATA, WHICH IS TO MAKE SURE THAT WE'RE EVALUATING BUDGETS, MAKE SURE WE DON'T MISS ANYTHING. AND WE DO TAKE ACCOUNT THE APPROVED AMENDMENTS THAT ARE BROUGHT TO THE BOARD DURING THE OF THE YEAR IS BUDGETED 3%. WHEN I, THIS POWERPOINT SOCIAL SECURITY ADMINISTRATION WAS PROJECTED ABOUT 8.2. SO THAT NUMBER ACTUALLY CAME IN AT 8.7%. THE REASON WE DIDN'T USE THAT DESPITE A POLICY SAYING IT IS USE, IT WOULD BE TOO MUCH OF A BURDENS AND WE WOULD NOT BE ABLE TO MEET OUR PERFORMANCE OBLIGATIONS. SO THAT'S WHY WE BUDGET AT 30%. MOVING OVER TO INSURANCE RATES. UM, OUR INSURANCE ALSO REFLECTED IN THEC RATE THAT'S CURRENTLY SITTING AT 33% BELOW. YOU SEE INTERPRET VISUALIZATION OF WHAT THAT THOSE INCREASES HAVE LOOKED LIKE OVER THE LAST EIGHT YEARS. SO THAT'S BEEN AN AVERAGE INCREASE OF ABOUT 3.5%. AND IN 2023 IS SITTING AT 6.4. WHENEVER WE PREPARE THE GUIDANCE, WE HAD BEEN PULLED BY OUR INSURANCE AGENCY PREPARE FOR A 60% INCREASE. IT ADD ACTUALLY DOING A WHOLE LOT LOWER. SO WHAT WE'RE DOING RIGHT NOW IS REEVALUATING THE RATE AND SEE IF IT NEEDS TO COME DOWN TO 31 OR 32% OR IF IT'S GONNA CHANGE IT. IF IT DOES COME DOWN, WE'RE GONNA TO COME TO PROGRAMS BECAUSE THAT'S GONNA MEAN IT'S MORE MONEY THAT THEY COULD PUT PROGRAMMATIC. THIS IS A HIGH LEVEL OVERVIEW OF WHAT THE BUDGET LOOKS LIKE FOR PROGRAMS. UH, WE'RE LOOKING AT 70.3 MILLION. THE REVENUES 70.3 IS OUR MANAGERS, THAT REVENUE MANAGER $31,000. AND I'M GONNA WALK DOWN EACH INDIVIDUAL FOLDER. NOW, UH, STARTING WITH OUR, OUR 2022 BUDGET IS CURRENTLY SITTING AT OUR 2022. BUDGET IS SITTING AT THAT 0.6 MILLION IN OUR 23 BUDGET IS AT 8.3. THE MAIN REASON FOR THAT DECREASE IS WHAT WE TALKED EARLIER OR MS. RA MENTIONED EARLIER ABOUT THE BUS GRANTS THAT WE HAD ABOUT A 0.2 MILLION GRANT. SO THERE'S OTHER LOADS BUT THAT'S GOING TO BE THE MAJOR REASON FOR THAT DECREASE. AND OF THE INITIATIVES BUDGET THAT MATCHING EXPENSES AND REVENUE. SO MAINTAINING AND GROW ALL THE BUDGET IS MILLION AND THE BUDGET IS MILLION. NOW AS THEY MENTIONED, THERE IS GOING BE A CARRYOVER, BUT THERE ARE OTHER PROGRAMS THAT ARE OFF. UH, WE'VE GOT SOME'S FUNDING THAT WE HAVE THAT WE'RE GONNA HAVE NEXT YEAR. S SO THAT'S ALSO DECREASING THAT NUMBER. UM, AND THERE'S GONNA FEW TO DEVELOP HEALTH AND PROGRAMS TO OUTREACH THROUGHOUT THERE. 18 OR 20 28, 2 IS $14. 20, 23 BUDGET IS SPOKE FOR MILLION. UM, I'M NOT SURE IF THEY MENTIONED THAT THEY DID. SO IN WE HAVE A 1 MILLION CARRYOVER AND THEN WE HAVE SOME S THERE ARE ABOVE, I MEAN, CARES ARE ABOVE VACCINE EAP. SO THOSE ARE ALL PROGRAMS THAT ARE NEXT YEAR. AND UM, IN ADDITION TO THE INITIATIVES THAT THEY HAVE OUT THERE, THEY'RE GOING TO CONTINUE TO WORK ON IMPROVING THEIR CORE COMPETENCIES, WORKING WITH [00:40:01] THEIR AGING AND HOW THEY CAN MAKE THAT BETTER. WEATHERIZATION, OUR BUDGET IS 2.3 MILLION AND OUR THREE BUDGET IS TWO POINT MILLION. THE MAIN REASON FOR THAT DECREASE IS GENERALLY WHEN WE PREPARE OUR BUDGETS. WE BUDGET FOR THE AMY RESERVATION PLAN IN 23. WE DID A BUDGET FOR IT. CAUSE AS WE SAID RIGHT NOW, I DON'T THINK WE RECEIVED IT YET. SO IF IT COMES IN AND WHEN IT WE'LL BRING IT APPROVED, THAT'S, AND THEY WILL FOCUS ON AN INCREASED EMPHASIS IN ACCESSIBILITY NOTIFICATION PROGRAMS TO INCREASE FUND BALANCE. IDD. OUR A TWO IS 16.2 MILLION AND OUR THREE BUDGET IS 16.6 MILLION. THE MAIN REASON THAT INCREASE IS JUST GOING BE INCREASE, UH, PASS OUR REVENUES AND ADDITIONAL PROGRAMS. THEY'VE ADDED A FEW PROGRAMS TO THE TABLE THERE. COMPLETE MAXIMIZE UTILIZATION, TARGETED CASE MANAGEMENT THROUGH MEDICAID FEE FROM SERVICE REVENUE STREAMS. AND ONE THING I SHOULD HAVE MENTIONED EARLIER, SORRY, IN THE TOP RIGHT CORNER IN YOURS, I PREPARED, UM, DOCUMENT THAT YOU CAN SEE ALL OF THIS AND MORE. SO WHENEVER IT TALKS ABOUT THE REFERENCE PAGE, UM, YOU CAN REFERENCE IT AND SEE ALL THIS IN DETAIL. AND THEN THE ONE THAT SAYS SS, THAT'S BE THE SPREADSHEET. SO THAT'S ACTUALLY MOVING TO ENVIRONMENTAL CONSERVATION. OUR BUDGET IS THREE 83,000 AND OUR THREE BUDGET IS 76,000. THAT'S PRETTY STEADY. AND THEY'RE GOING TO PROVIDE TECHNICAL ASSISTANCE REGARDING REGIONAL TRENDS, SOLUTIONS, SHARING RESOURCES GOING OVER INTERNATIONAL RESOURCES OF BUDGET IS 7 12 3. BUDGET IS ABOUT A MILLION AND I THINK WE HAVE A COUPLE ADDITIONALS THAT ARE THERE AND THAT'S WHAT'S IMPACTING THAT. AND THEY EVALUATE THE IMPACT OF USING, USING OZONE PROTECTION SOFTWARE. AMONG OTHER THINGS, PUBLIC SAFETY. THEY'RE SITTING AT 7,000,003, THEY'RE SITTING AT 5 MILLION. AND THE MAIN REASON FOR THAT IS GOING BE A COUPLE ADDITIONAL GRANTS WITHIN IS GOING BE THE TARGET RANGE GRANT IN OTHERS. UH, AND THEY'RE GOING WORKABILITY TOWER PROJECT TO PUMP FUNDING TO ENSURE TIMELY RECEIPT OF EQUIPMENT AND CLOSE OUT PROJECT IN REGIONAL SERVICES. UM, THE BUDGET SITTING AT 3000 BUDGET, THE MAIN REASON FOR THAT INCREASE IS GOING BE THE, THAT IS DROPPING OFF. THAT WAS THE SIZE FOR BUDGET FOR REGIONAL SERVICES. SO THAT'S THERE AND THEY'LL CONTINUE TO REGIONAL. AND THREE IS SITTING 18, 2 MILLION. SO THAT'S GENERALLY, SO THAT'S BECAUSE WE ARE FUNDING THINGS OUT FUND BALANCE. AND SO WHENEVER WE FUND ITEMS OUT OF FUND BALANCE, IT COMES OUT A CONCERT REALLY. AND SO THAT'S WHY IT SHOWING THIS WAY. SO GENERALLY WE'RE EXPECTING TO A PRETTY STEADY, WE'RE NOT PROJECTING A MASSIVE INCREASE AT THIS. WE'RE PROJECTING STEADY. SO THAT'S THAT. UH, THEY'RE, THEY'RE TO EXTEND VDC TO ADDITIONAL FAMILIES NEED TO THAT OUR, OUR ADMIN BUDGET SUMMARY OUR IS AT AND OUR BUDGET IS MILLION INCREASE BUDGET IS 0.6 MILLIONS, GRADE T1, MILLIONS AS DIFFERENCE. I FINALLY WILL CONTINUE TO CROSS, UH, CONTINUE TO IT PROCESSES AND WORK TO EFFICIENCIES THE DEPARTMENT WHILE MAINTAINING STRONG TERM CONTROLS. AGENCY MANAGEMENT 20 BUDGET IS FIVE 69,000 AND OUR THREE BUDGET IS 33,000. UM, THE AGENCY MANAGEMENT BUDGET HAS RA SALARY. IT MAINTAINS PART OF THE QC FOR THE AGENCY. OUR PLEDGE RICE OFFICER OFFICERS. AND SO THERE'S A FEW SALARIES GO IN THERE. UM, AND THEY'LL HAVE SEVERAL PROGRAMS LAUNCHING. THEY'LL BE GONE. OTHER THINGS. OUR SALARIES, A AGENCY [00:45:01] OPERATIONS GOING TO $9,000, 23,000. IM THAT THEY'RE WORKING WITH A TO APPROVE THIS PROCEDURE. INVOICING OR GENERAL 20 BUDGET IS INCREASE LAST YEAR. GENERAL COUNCIL BUDGET IS AND OUR BUDGET IS 66. THE MAIN REASON FOR THIS IS MORE OUR GENERAL COUNSEL IS PUTTING PORTION, PORTION OF THIS TIME. SO WHAT IS IT YOU OR AND THE OF NOT AT ALL NECESSARY LEGAL SERVICES FOR THE AGENCY. HUMAN RESOURCES ARE TWO IS $506,000 AND OUR TO THREE BUDGET $602,000. AND THAT IS ED. THE ADDITION OF A FULL TIME EMPLOYEE AND SOME INCREASES IN SALARIES, TRAVEL, YOU KNOW, A LOT OF THESE BUDGETS HOPEFULLY WE'RE FOR THINGS AND THERE WERE ARRANGE MANAGEMENT WITH THE FOCUS ON BUILDING LEADERS FOR MANAGEMENT PERSONNEL, INFORMATION TECHNOLOGY. OUR BUDGET IS 2 MILLION. BUDGET IS 0.4 MILLION. SO THAT INCREASES MAINLY DUE TO A INITIATIVES THAT WE'RE BRINGING ON TO OUR OFFICE. THREE FIVE MIGRATION. UM, THAT'S GONNA ALLOW US TO REALLY BRING A LOT FOR A LOT OF OUR SECURITY CENTERS UP, UM, TO WHERE THEY NEED TO BE. AND IT'S ALSO GONNA ALLOW US TO GET, UH, MORE MODERN SOFTWARE, I GUESS I SHOULD SAY. THE OTHER THING IS THAT GOES THIS NUMBER IS A LOT OF MAINFRAME ADJUSTMENTS AND MEMORY BACKUP, THINGS LIKE THAT THAT JUST NEED TO HAPPEN EVERY OFTEN. AND SO THAT'S WHAT'S CAUSING THOSE COSTS TO BE HIGHER THAN USUAL DISTRICT EXTERNAL AFFAIRS AND COMMUNICATIONS OR 20 IS $2,000. OUR BUDGET IS 30. THERE'S ADDITIONAL PARTTIME, THERE'S PROGRAMS PURCHASING. OUR IS 80,000 AND OUR IS 3S OR FORECAST. IT'S ABOUT A 29,000, UH, BOTTOM LINE ADDITION IT THROUGH WE'RE EDITION. AND HERE WE HAVE THE, SO CURRENTLY OUR EXPENDITURES FOR ARE OUR FORECAST MILLION YEARS. THREE BUDGET IS 2.3 MILLION. UM, THE MAIN REASON ALSO, THERE'S A COUPLE THINGS THAT GO INTO THIS. THERE'S OUR CAPITAL EXPENDITURES, OPERATING EXPENDITURES INTEREST ON OUR NOTE. SO, YOU KNOW, WE HAVE A COUPLE, OUR INTEREST IS AN ON THAT, WHAT WE DO AS AN AGENCY, WE COVER OUR PRO OUT A SHARE OF THAT. SO THAT'S AT ABOUT FOUR 40,000 AND WE RECOVER 50% OF THAT. I THINK IT'S IMPORTANT TO POINT OUT, UH, THAT WE HAVE BUDGETED IN THE EXPENSES. CUZ AS YOU ALL RECALL, WE DO HAVE A PENDING LAWSUIT AGAINST THE PRIOR OWNER THAT'S SCHEDULED FOR TRIAL IN MAY. UH, WE ANTICIPATE GOING TO MEDIATION BEFORE THAT. SO WE HAVE BUDGETED IN THE EXPENSES ASSOCIATED WITH THE BUILDING, BUT WE HAVE NOT B BUDGETED ANY RECOVERY FROM LITIGATION. UH, THE PRIOR OWNER'S PATTERN IS THAT HE SETTLES RIGHT BEFORE COURT. AND WE FEEL, AND, AND CLIFF CAN TALK TO IT MUCH MORE DETAIL, BUT WE FEEL THAT WE HAVE A VERY VALID CASE, BUT WE HAVE NOT BUDGETED ANY RECOVERY HERE. OF COURSE, WHEN WE PURCHASED THE BUILDING, WE DIDN'T COUNT ON COVID AND NOT HAVING SPACE OCCUPIED AS SUCH. UH, WE CONTINUE TO BE VERY REASSURED WITH THE FEEDBACK WE GET FROM PROSPECTS AND FROM OUR LEASING AGENT. UH, AND WE'VE HAD SIGNIFICANTLY MORE EXPENSES THAN WE ANTICIPATED CAUSE OF THE LACK [00:50:01] OF, UH, HOW NOT FORTHCOMING THE PRIOR OWNER WAS. UH, SO WE ARE CONTINUING TO, TO DO SOME OF THAT RESIDUAL AND DEFERRED MAINTENANCE THAT NEEDED TO OCCUR AND THAT WE DID NOT REALIZE. ELEVATORS, IF YOU RECALL THE, THE AIR CONDITIONING WENT OUT THE DAY WE CLOSED ON THE BUILDING . SO, UH, AND THE ELEVATORS ARE, WE KNEW WE WERE GONNA HAVE WORK. WE DIDN'T REALIZE THEY WERE, THE WIRES WERE TRULY DISINTEGRATING. UH, SO I THINK A LOT, LOT OF THAT. AND CLIFF, I DON'T KNOW IF YOU WANNA ADD ANYTHING TO THAT. NO, I THINK, I THINK YOU'VE COVERED IT. I THINK WE'VE GOT, UH, EXCEPT I WILL SAY, YOU KNOW, WHEN WE PURCHASED THE BUILDING, I THINK JOHN WOULD SAY, CORRECT ME IF I'M WRONG, JOHN, WE'RE STILL WITHIN PRETTY CLOSE TO THE PROJECTIONS AND WE PURCHASED, WHEN WE CONTEMPLATED PURCHASING THE BUILDING, WE'RE WITHIN PROJECTIONS. AND AS YOU RECALL WHEN WE WERE TALKING ABOUT BUYING THE BUILDING, THE ADVICE FROM OUR AGENTS WAS THAT IT WOULD TAKE THREE YEARS TO STABILIZE THE BUILDING. SO WE'RE A YEAR AND A HALF OF THAT PROCESS, UH, SINCE WE PURCHASED THE BUILDING. AND YOU KNOW, WHEN THEY WERE ADVISING US ON A THREE YEAR STABILIZATION, THAT WAS PRE COVID. SO WE'VE HAD A LITTLE HICCUP WITH, WITH THE COVID DELAYS, BUT, UH, I'M STILL VERY OPTIMISTIC IN THE INTEREST. AS DIANE SAYS, OUR AGENTS, UH, ARE GETTING TENANTS FOR US. WE'RE IN THE RUNNING FOR SOME LARGE TENANTS. AND, UH, I THINK, UH, ALL IN ALL THINGS ARE GOING AS PLANNED. I WILL ALSO SAY THAT THE FEED BACK WE GET FROM OUR EXISTING TENANTS THAT WERE HERE, WE BOUGHT BUILDING IS VERY POSITIVE. THEY, WHEN THEY PASS US IN THE HALL, THEY'RE VERY POSITIVE ABOUT THE CHANGES WE'RE MAKING, THE RESPONSIVENESS, THE UPKEEP. SO, UM, WE'RE, WE'RE KEEPING 'EM AS OPPOSED TO WHEN WE BOUGHT THE BUILDING, WE HAD TWO TENANTS THAT WE KNEW WERE MOVING OUT CUZ OF DISSATISFACTION. SO I THINK IT'S HEADED IN A, IN A GOOD DIRECTION AND CLEARLY STRUGGLING WITH OCCUPANCY IS NOT UNIQUE TO US. BUT COURSE, A REALLY POSITIVE QUESTION ON THAT. WHAT IS IT THE STATE OR FEDERAL COURT? THIS, THE LAWSUIT IS THE LAW, THE STATE COURT. STATE AND STATE COURT IN BEAR COUNTY. YES. WHO'S OPPOSING COUNSEL. MM-HMM. . WEIRD QUESTION. NAME OF ALMA HEIGHTS. HIS, HIS, WELL IT USED TO BE REPRESENTED BY, UH, BOBBY ROSENTHAL, BUT HE HAS NEW LITIGATION COUNSEL AND FOR THE LIFE OF ME, HIS NAME ESCAPES ME. I'M SORRY. OKAY. HE'S A FORMER, HE WAS A FORMER ATTORNEY WITH, UH, THE DICA A LAW FIRM, BUT HIS NAME ESCAPES ME. OKAY. BUT LIKE, UH, IT'S A SOLO PRACTITIONER AND WE CAN SEND IT TO YES, I CAN GET YOU, I'LL GET YOU HIS NAME. OKAY. THANK YOU. VERY GOOD. WELL, UH, UNDER ITEM NUMBER 13, UH, I'LL ENTERTAIN A MOTION TO APPROVE THE ACOG BUDGET AS PRESENTED. I'LL MAKE THAT MOTION BY MAYOR WILLIAMS, SECOND BY JUDGE JACKSON. I GOT A COMMENT, GOT A, GOT A COMMENT. WELL, A QUESTION I I BACK AT THE TITAN COMPLEX ON YOUR INITIAL SLIDES, I THINK IT SHOWED, UH, 787,000 THAT WE'RE, UH, SHOWN NEGATIVE ON THE TITAN COMPLEX. IF WE, IF WE PROJECT THAT THOSE TENANTS MOVE INTO THE FACILITY, WHERE DOES THAT PUT US WITH THAT, THAT LOSS? MM-HMM. , I MEAN, ARE WE GONNA BE MADE WHOLE THIS NEXT YEAR OR ARE WE STILL GONNA BE BEHIND THE POWER CURVE IF WE DON'T HAVE THAT NUMBER FOR YOU OFFHAND? BECAUSE WE HAVEN'T BUILT A BUDGET ON SPECULATING. IF THE SIX FLOOR LEASES ARE WHERE THAT COMES, UH, WE'LL BE GLAD TO GET IT FOR YOU. UH, WE ALSO DIDN'T BUILD IN ANY RECOVERY FROM THE TITAN BUILDING, SO I, I WOULD ANTICIPATE THAT WE'LL WILL CONTINUE TO SHOW A DEFICIT FOR AT LEAST ONE, MAYBE TWO MORE YEARS. OKAY. UM, AND ALSO, YEAH, I'D, I'D LIKE TO, I'D LIKE TO SEE THOSE NUMBERS IF PROJECTING THAT WE DO LEASE THESE OUT THAT LOOK PROMISING TO SEE WHERE WE'RE AT WITH THAT, WITH THAT YEARLY EXPENDITURE IF WE'RE BEHIND OR BREAKING EVEN, OR WHERE, WHERE ARE WE AT IF WE, IF WE GET THESE LEASES SIGNED ON THE FACILITY AND I UNDERSTAND THE LAWSUIT MM-HMM. THAT THAT'S, YOU CAN'T, BUT PROJECTING THAT WE'RE GONNA FILL IT WITH THESE GOOD LEADS, I THINK WE NEED TO SHOW, OR I'D LIKE TO KNOW WHERE, WHERE WE ARE THEN AT THE END. THE OTHER PIECE THAT WE CAN'T REFLECT IN HERE IS ONCE WE'RE ABLE TO MAKE THE CHANGES AND THE UPGRADES, UH, THROUGH OUR SEC O LOAN THAT WE'RE IN THE MIDDLE OF COMPLETING THE ENGINEERING STUDY AND NEGOTIATING AND BEING ABLE TO CHANGE OUR ENERGY MANAGEMENT SYSTEM, WHICH DOESN'T EXIST, UH, AND MAKE THOSE CHANGES TO THE LIGHTING. I MEAN, WE'VE STILL GOT LIGHTING FROM 1980, SO THE EFFICIENCIES THAT WE CAN GAIN FROM THOSE IMPROVEMENTS, UH, WE ARE NOT ABLE TO CALCULATE TO BUILD IN IT ALSO LIKE OUR ELECTRIC BILL IS HORRIBLE, UH, AND WILL IMPROVE DRAMATICALLY ONCE WE HAVE THE IMPROVEMENTS TO THE SYSTEMS. AND [00:55:01] CLIFF, I DON'T KNOW IF YOU WANNA ASK, I WAS JUST GONNA SAY ALSO REMEMBER I THINK JOHN MENTIONED, UH, THAT THAT 787,000 INCLUDES ABOUT 450,000 IN DEPRECIATION, AND THEN WE RECOVER THE HALF OF THAT AT LEAST WHAT, WHAT WHATEVER OUR PROPORTIONATE SHARE THAT WE OCCUPY THE BUILDING, UH, WHICH IS 65,000 FEET, WE RECOVER THAT FROM OUR FUNDING SOURCES. SO WE'RE RECOVERING ABOUT HALF OF THAT DEPRECIATION ALREADY. AND LIKE I SAY, THE, YOU KNOW, 450 OF THAT 787 IS, IS DEPRECIATION. UH, IS THAT RIGHT, JOHN? YES, SIR. OH, AND THEN THE OTHER THING I WOULD SAY, BASICALLY, I KNOW YOUR, YOUR QUESTION AND WE WON'T BE AT 85% WHEN WE GET THESE LEASES IN, BUT WHEN WE'RE A 85 TO 90%, THE BUILDING SHOULD BE AT A BREAK EVEN. MM-HMM. IS WHAT WE'RE PROJECTING. SO WE NEED TO GET TO THAT 85% NUMBER TO BE SOLID. I, I'D JUST LIKE TO KNOW WHERE, WHERE WE'RE AT IF WE GET THESE LEASES SIGNED. SURE. I CAN THAT FOR YOU, SIR. THE OF THAT NATURE CAN WITH LIKE WHAT COUNCILMAN, UH, PERRY'S SAYING, YOU KNOW, WITH, WITH THE, THE CONTRACTS THAT, THAT WE'RE ANTICIPATING ON HAVING RIGHT NOW, DOES THAT PUT THAT ANY I DON'T, I DON'T, I DON'T WANNA SAY WE'RE ANTICIPATING ON HAVING, I THINK THAT'S, I WOULDN'T GO TO BE BANK ON THEM. I THINK WE'RE OPTIMISTIC BUT NOT ANTICIPATING, I DON'T MEAN TO DOES THAT PUT US AT 50% OR DOES THAT PUT US OH NO, WE'RE 50%, WE'RE AT ABOUT, UM, 50. WE'RE, WE'RE ABOUT 75% RIGHT NOW, INCLUDING US A LITTLE BIT OVER ABOUT 80%. NOW. I'M, WE'RE VERY CLOSE. I ALWAYS LIKE TO POINT OUT, BECAUSE I'M NOT AN ACCOUNTANT, I DON'T KNOW HOW, I MEAN, I'M NOT VERY GOOD AT ALL THE ACCOUNTING RULES AND REGULATIONS, BUT WE DON'T CARRY ON THE BOOKS THE INCREASED ASSET. SOMETHING WENT WRONG. THAT'S, I'M, YEAH, I SECOND THAT . BUT FOR INSTANCE, ON OUR, ON OUR PLAZA BUILDING, THAT'S THE, UH, THE ONE THAT WE'RE GETTING CLOSE TO, IF WE DO FINISH WITH, AND WE'RE VERY OPTIMISTIC ABOUT BEAR COUNTY, UH, IF WE DO GET THAT, WE PURCHASE THAT BUILDING FOR 1.5 MILLION ROUGH, THAT IS 1.45 MILLION. AND OUR AGENTS SAY THAT IF IT IS, AND WE TOTALLY OWN THAT BUILDING, RIGHT? YES. AND WE TOTALLY OWN IT. FREE AND CLEAR. OUR AGENTS, UH, I'VE GOTTEN ESTIMATES AS HIGH AS 7 MILLION ON THE VALUE OF THE BUILDING TO 5 MILLION. SO LET'S TAKE THE CONSERVATIVE NUMBER OF 5 MILLION. SO NOT A BAD EFFORT IF WE CAN, ONCE WE GET THAT LEASED UP BEYOND 90%. SO, AND IF WE WITH, IF WE DO GET THE BEAR COUNTY LEASE, AND LIKE I SAY WE'RE VERY OPTIMISTIC ON THAT 7,300 FEET, THAT'LL TAKE US BEYOND 90% AND LE AND WE'RE GONNA NEED TO RETAIN A LITTLE BIT OF SPACE FOR OUR OWN INTERNAL STORAGE THAT LEAVES ABOUT 1500 TO 2000 SQUARE FEET THAT WILL BE, UH, LEFT TO BE LEASED. AND SO WE'LL SEE A, A VERY STRONG INCREASE ON OUR BALANCE. WELL, IT WON'T BE ON OUR BALANCE SHEET. MY UNDERSTANDING IS THEY DON'T CARRY, UH, THE INCREASED ASSET VALUE. BUT THE POINT IS, UH, WE'LL HAVE SOME SUBSTANTIAL ASSETS WHEN THIS BUILDING GETS TO 85 AND 90% AS WELL AS THAT PROPERTY. UH, I THINK WE'LL FIND THAT WE'VE GOT A VERY SOUND INVESTMENT FOR THE LONG TERM JUDGE HURLEY. OH, IT WAS SILLY ME. I WAS WAITING TO BE RECOGNIZED BEFORE I SPOKE . I WAS, UH, I TOTALLY AGREE WITH, UH, WE'RE GONNA MISS ADVICE CHAIRMAN PERRY, BUT, UH, UH, I WANTED TO ASK A QUESTION. I'M NOT SURE I QUITE HEARD EVERYTHING THAT WAS SAID, BUT, UH, UH, WASN'T MUCH OF THIS DEFICIT ANTICIPATED AS BEING OFFSET BY OUR NOT PAYING RENT AS WE MOVED IN HERE WHEN WE BUILD INTO IT. AND CLEARLY, UH, AS JOHN HAS EXPLAINED TO US, NOT TODAY, BUT EARLIER, WE REALLY ARE MEETING THE EXPECTATIONS OF THE ASSUMPTIONS FOR THE PROGRAM. SO THE PROGRAM RENT IS AS FORECASTED, WE ARE ABLE TO MAINTAIN IT A LITTLE BIT CHEAPER, PUT MORE MONEY IN THE PROGRAM. SO THAT PIECE IS COMING. WHAT WAS NOT ANTICIPATED WAS COVID AND THE FACT THAT NOBODY WAS GOING TO OFFICES OR LEASING OFFICES. SO THAT IS WHAT WAS NOT ANTICIPATED. WE ALSO DIDN'T ANTICIPATE THE, UH, LACK OF INTEGRITY IN THE PRIOR OWNER AND ISSUES THERE. I UNDERSTAND THAT, BUT UH, FROM THE PROGRAM'S PERSPECTIVE, BUT STILL, THE FACT IS WE'RE NOT PAYING RENT. NO, IT'S VERY, VERY GOOD. AND BUILDING EQUITY IN THE BUILDING. AND THAT MIGHT BE FACTORED INTO THE DEFICIT REPORT THAT, UH, VICE CHAIRMAN PERRY'S, UH, ASKING FOR, WHICH I THINK IS AN IMPORTANT NUMBER. BUT, UH, I THINK WHAT HE'S ASKING FOR IS A VERY GOOD, UH, PIECE OF INFORMATION THAT'S, THAT'S LITTLE BIT DIFFERENT IS THE, I I DIDN'T MEAN TO INTERRUPT, I'M SORRY, I APOLOGIZE. BUT THE IMPACT ON THE PROGRAM, CUZ THE PROGRAMS ARE, ARE NOT PAYING RENT, BUT THEY ARE PAYING, SO THEY PAY THEIR FAIR SHARE AND WHAT'S CALLED FOR OUT OF INCOME [01:00:01] INTO THE BUILDING. IT'S NOT AS MUCH AS WHAT WE WERE PAYING IN RENT OR WHAT THE PROJECTIONS WERE IN, UH, TO SORO WHAT THE RENT WOULD HAVE BEEN. AND I THINK YOU HAVE SOME OF THOSE FIGURES THAT YOU MIGHT BE ABLE TO SHARE OFF THE TOP OF YOUR HEAD THE PROJECTED RENT AND TIGHTENED VERSUS WHAT THEY'RE PAYING HERE. YEAH. SO HERE WE RENT ABOUT 65 SQUARE FEET OVER THERE. WE HAD 53,000 SQUARE FEET SO THAT ONCE YOU AVERAGE OUT AND DO THOSE, IT ACTUALLY GOES UP TO ABOUT 15 SQUARE FOOT HERE AS COMPARED TO 2050 A SQUARE FOOT PROJECTED OVER THERE. UM, BUT YEAH, LIKE SAID EARLIER, YOU KNOW, FOR PROGRAMS IT'S BEEN BENEFICIAL BE HERE. AND I, I KNOW THAT WHENEVER WE'RE BUYING THE BUILDING, WE DID VARIOUS SCENARIOS WHAT WOULD HAPPEN IF WE KNOW THAT WHATEVER A RENTS WE'RE, WE'RE NOT GONNA MAKE MONEY ON OURSELVES. WE'RE NOT ALLOWED TO MAKE MONEY IN OUR PROGRAMS. THAT WAS PART THAT LEASING THE, GOES BACK TO THE COVID AND HOW THAT'S AFFECT US ONCE. WE'RE NOT, ONCE WE FEEDBACK YOU GET THE BUILDING LEASE UP, WE'RE GONNA MAKING VERY LITTLE MONEY, WE'RE BREAKING EVEN. BUT THERE BE THAT PROGRAM NO, IT'S NOT HAVE A LOT MORE SAME. AND THAT THAT'S, IT'S JUST WHETHER IT'S, IF I CAN ADD TO THAT, UH, AS DIANE POINTS OUT AND, AND AS JUDGE HERLEY MENTIONS, IF I REMEMBER THE NUMBERS CORRECTLY, AND JOHN, I DON'T KNOW IF YOU HAVE 'EM IN FRONT OF YOU, BUT OUR COST THIS YEAR FOR, FOR TITAN IS 1,000,040 THOUSAND FOR RENT. UH, WHEREAS PROJECTED BASED ON WHAT IT WOULD BE AT TO SORO, ASSUMING A CONSERVATIVE INCREASE OF 50 CENTS A FOOT, WE, JOHN'S VERY CONSERVATIVE IN WHAT WE, HE WAS ESTIMATING THE CAM WOULD BE, IT WOULD BE 1.34 OR 1.35 MILLION. SO WE'RE SAVING ABOUT 300,000 A YEAR IN THE, IN THE DIFFERENCE IN WHAT WE WOULD BE PAYING IT TO SORL. AND I WILL, IF YOU REMEMBER TO, SORL WAS A CLASS C BUILDING. THIS IS A CLASS A BUILDING. SO ONCE AGAIN WE'VE GOT A MUCH BETTER WORKING ENVIRONMENT, SAVING 300 GRAND A YEAR IN RENT AND, UM, ABLE TO CONTROL OUR OWN DESTINY, WHICH I THINK IS A BIG FACTOR FOR US AS WELL. DO YOU HAVE A CHAIN? YES. IF I MAY, I HAVE A QUESTION, BUT SHIFTING GEARS AWAY FROM THE BUILDING, UM, UNDER EXTERNAL AFFAIRS AND COMMUNICATIONS, I NOTICED THAT THERE'S A, UM, A BULLET POINT DEVELOPED LIST OF SERVICES FOR SCHOOL DISTRICTS. MM-HMM. WAS WONDERING WHAT THAT IS, UM, HOW THAT WOULD BE PUSHED OUT AND WHERE WOULD BE THE, UH, TARGET AREA? YES. WE'VE BEEN VERY, UH, INTERESTED IN EXPANDING OUR SCHOOL DISTRICT MEMBERSHIP FOR, AND THAT WAS ONE OF OUR THINGS TO DO BEFORE COVID. SO IT REALLY IS TRYING FOR US TO DO A MUCH BETTER JOB OF EXPLAINING THE BENEFITS OF MEMBERSHIP IS HOW I WOULD EXPLAIN AS OPPOSED TO SERVICES, BUT THE BENEFITS OF MEMBERSHIP SO THAT WE REALLY CAN WORK WITH SCHOOL DISTRICTS, UH, TO EXPAND OUR MEMBERSHIP LIST OF SCHOOL DISTRICTS. SO WE HAVE ABOUT FIVE, FIVE SCHOOL DISTRICTS THAT ARE MEMBERS NOW AND CLEARLY THAT'S AN AVENUE OF, UH, WE THINK GREAT POTENTIAL MEMBERSHIP. OKAY, SO IT'S ABOUT ENGAGING THEM TO BE MEMBERS. YES, SIR. OKAY. REALLY EXPLAINING THE BENEFITS OF MEMBERSHIP AND ENGAGING THEM AND TRYING TO EXPAND OUR SCHOOL DISTRICT MEMBERSHIP. ARE YOU, UH, TARGETING ALL, UH, LIKE RURAL AND URBAN? ALL OF THEM? MM-HMM. , THANK YOU. THANK YOU. ALL RIGHT. I'VE GOT MOTION IN A SECOND. ANY MORE DISCUSSION? I'M READY TO GET MY QUESTION. YES MA'AM. I STILL HAD A QUESTION. ALL RIGHT. IS THAT YES MA'AM. SOMEBODY MOTION ALREADY. THANK YOU. THANK YOU FOR THE REPORT. OH SHOOT, WE'RE DONE. DIANE, I DON'T KNOW IF THIS IS YOUR QUESTION, BUT I AM A LITTLE, UH, JUST HELP ME CONNECT THE DOTS HERE ON THE I D D BUDGET. WE SAID IT'S A $786 MILLION DEFICIT TODAY, BUT IN THE REPORT ON PAGE 19, IT SAID THAT THE I D D IS ADDING PROGRAMS. SO I'M JUST NOT KIND OF CONNECTING THAT. SO IT'S HOW THEY BILL, WE, THE PROGRAMS AT LOST, THEY'RE REALLY A PAY FOR PERFORMANCE CUZ WE'RE REIMBURSED THE SERVICES BY BILLING MEDICAID. WE CAN ONLY DELIVER THOSE SERVICES IF WE HAVE THE STAFF THAT HAVE THE EXPERTISE AND THE ABILITY TO DO THAT. SO WITH THE TURNOVER, WE MISSED THAT MARK THIS YEAR WE HAVE EXPANDED, WE'VE GOT A COUPLE OF MORE PROGRAMS THAT WE'RE CONTINUING, UH, AND THEY WILL BE EXPANDING. WE WILL CONTINUE TO ANTICIPATE BEING PILOT FOR THE STAR PLUS, WHICH WE'LL DO IT, YOU HAVE THE, UH, THE MAC WHICH HAS OPENED, WHICH WILL HAVE SOME STAFFING. SO YOU ARE GONNA HAVE ADDITIONAL SERVICES TO, TO BE PROVIDED. BUT THE PRIMARY DIFFERENCE IS OUR HAVING STABLE WORKFORCE AND BEING ABLE TO REALLY EARN ON OUR MEDICAID SERVICES. THANK YOU. [01:05:03] ALL RIGHT. ALL IN FAVOR? ALL IN AYE. ANY OPPOS MOTION? CARRIE? THANK YOU CLAYTON. YOU NEED TO FIND SOME GOOD AGGIE TENANTS. FIND SOME GOOD AGGIE TENANTS. SO THERE YOU GO. A YES, YES. I'M GONNA OPEN MY LAW. AS SOON AS I GET IT, I'LL COME UP AGAIN. VERY GOOD. ALL RIGHT. ITEM NUMBER [14. Consider and act upon the Internal Audit update on 2022 completed activities and projects and the Internal Audit plan for 2023. – Jaye Wells] 14. CONSIDERING ACT UPON THE INTERNAL AUDIT UPDATE ON 2022 COMPLETED ACTIVITIES AND PROJECTS AND INTERNAL AUDIT PLAN FOR 2023, MR. WILL, GOOD MORNING, MR. CHAIRMAN AND MEMBERS OF THE BOARD. MY NAME IS JAY WELLS. THE INTERNAL AUDIT PROVIDES ASSURANCE TO A BY REVIEWING THIS OPERATIONAL ACTIVITIES PATROLS. AND I'M HERE TO PROVIDE YOU OVERVIEW OF THE STATUS OF PROGRAM YEAR SINCE I LAST, UH, SPOKE WITH Y'ALL. UH, I'VE COMPLETED THE AND AREA AGENCY ON AND I'VE COMPLETED A REVIEW, UH, REAL QUICK OVER VETERANS DIRECTLY FOR RECORD. AS YOU CAN SEE, THERE ARE A FEW OTHER, UH, AUDITS THAT ARE UNDERWAY FOR THE REMAINDER OF THE YEAR. UH, AND I DON'T JUST HESITATE ANY DELAYS. THE, IN ADDITION TO THOSE AUDITS AND REVIEWS THAT I'VE COMPLETED, I'VE ALSO ATTENDED A FEW TRAININGS AND CONFERENCES SUCH AS THE G F O A CONFERENCE TO ENSURE I'M UP TO DATE ON INDUSTRY STANDARDS. I'LL NOW PROVIDE YOU A HIGH LEVEL SUMMARY OF OBSERVATIONS AND RECOMMENDATIONS, VARIOUS PROGRAMS, AND THE FULL REPORTS ARE, UH, ATTACHED TO YOUR PACKETS REDUCED FOR TEXAS VETERANS NETWORK. I NOTED ONE OBSERVATION HAD TWO RECOMMENDATIONS. THE OBSERVATION RELATES TO THE PROGRAM'S STANDARD OPERATING PROCEDURE BEING OUTDATED, WHICH ARE BEING RE WHICH IS BEING REMEDIATED BY THE PROGRAM STAFF TO REFLECT THE CURRENT, UH, STATUS OF THE PROCEDURES. THE RECOMMENDATIONS THAT I HAD, UH, WERE FOR THE TEAM TO DEVELOP STANDARDIZED NOTE TAKING FORMATS IN ORDER TO ASSIST WITH LOGGING PROCEDURES AND EXPAND THE QUERY TO EXCEED THE ORIGINAL PURPOSE OF THE VETERANS OF HONG KONG FOR VETERANS DIRECTED UH, REVIEW. I HAD TWO OBSERVATIONS AND FIVE RECOMMENDATIONS. THE FIRST OBSERVATION IS THAT THE VETERANS EMPLOYEE TIME SHEETS ARE NOT CONSISTENTLY BEING COLLECTED AND MAINTAINED BY VETERANS DIRECTED CARE STAFF PER R INTERNAL STANDARD OPERATING PROCEDURES. TO REMEDY THIS, OUR STAFF HAVE TAKEN, UH, ADDITIONAL TRAINING RELATED TO TIME SHEET, COLLECT TIME SHEET COLLECTION PROCEDURES. THE SECOND OBSERVATION RELATES TO THE PROGRAM STANDARD OPERATING PROCEDURES BEING UPDATED. AGAIN, THIS IS BEING REMEDIATED BY THE PROGRAM STAFF TO REFLECT THE CURRENT STATUS OF, OF PROCEDURE. THE RECOMMENDATIONS I HAVE, UH, THROUGH THE TEAM WERE TO DEVELOP STANDARDIZED QUESTIONS AND NOTE TAKING FORMATS TO IN ORDER TO ASSIST WITH LOGGING PROCEDURES, TO ADD NOTE NOTATION TO A VETERAN'S FILE WHEN THEY'RE INCAPABLE OF SIGNING DOCUMENTS TO DIGITALLY MAINTAIN A VETERAN'S TIME SHEETS. AND FINALLY, TO IMPLEMENT ELECTRONIC TIME SHEETS FOR VETERANS EMPLOYEES TO ALIGN WITH INDUSTRY BEST PRACTICES. LASTLY, HERE YOU'LL NOTICE, UH, TEXAS VETERANS MORTGAGE ASSISTANCE PROGRAM, UH, WAS DISCONTINUED PRIOR TO THE AUDIT COMPLETION. SO THERE'S NO REPORT FOR HOWEVER. HOWEVER, I DID INCLUDE TESTING FOR THIS PROGRAM IN MY AUDIT BEAR AND ALAMO AGING PROGRAMS FOR BAYER. AND HOW ABOUT AGING? I NOTED ONE, FINDING THREE OBSERVATIONS AND HAD FULL RECOMMENDATIONS. THE FINDING WAS DUE TO ACO NOT PAYING ITS SUB-RECIPIENTS IN A TIMELY MANNER AS MANDATED BY FEDERAL, FEDERAL REGULATIONS. THE ACCOUNT DEPARTMENT HAS REVISED THE PROCEDURES RELATED TO THIS TO ENSURE THAT PAYMENTS ARE GOING. THE FIRST OF THE THREE OBSERVATIONS RELATES TO PROGRAM'S FAILURE TO COLLECT AND MAINTAIN DOCUMENTATION OF ELIGIBILITY OF EMPLOYEES, OF INDIVIDUALS RECEIVING ASSISTANCE. THIS WAS RESOLVED BY THE PRINCIP WHO EXCLUDED IT AS IT WOULD BE TWO BURDENS ON THE EQUALS. THE SECOND OBSERVATION WAS THAT ONE INVENTORY ITEM WAS [01:10:01] UNABLE TO BE FOUND AND ONE INVENTORY ITEM WAS OPEN. THE REMEDIATION, BOTH PROGRAM AND PROCUREMENT DEPARTMENTS, UH, RECENTLY ING INVENTORY OBSERVATION TO UPDATE AND MAINTAIN AN ACCURATE INVENTORY LIST. THE LAST OBSERVATION RELATES AGAIN TO THE STANDARD OPERATING PROCEDURES BEING UPDATED. MM-HMM. , AGAIN, THIS IS BEING REMEDIATED TO PROVIDE THE STAFF TO REFLECT THE CURRENT STATUS OF THOSE PROCEDURES. THE RECOMMENDATIONS THAT I HAVE, UH, WERE FOR THE TEAM TO PROVIDE SCIENCE SHEETS OUTREACH EVENT FOR BETTER SUPPORTING EVIDENCE FOR THE TEAM TO ATTEND ADDITIONAL TRAINING OVER GRANT REPORT AND DOCUMENTATION THAT DOCUMENTATION FOR APPROVAL OF SERVICES BE MAINTAINED IN CLIENT'S FILES AND THAT DOCUMENTATION OF APPROVAL AND SUPPORT OF INFORMATION BE ATTACHED TO EACH JOURNAL MADE BY COUNTY EVERY OTHER YEAR. UH, QUALITY ASSURANCE AND INTERNAL AUDIT PERFORM RISK ASSESSMENTS OF THE VARIOUS, UH, ACO PROGRAMS, SCORING EACH PROGRAM TO DEVELOP A SCHEDULE FOR THE FOLLOWING TWO YEARS. OUR ASSESSMENT WAS COMPLETED DURING THE PREVIOUS YEAR, AND THE FOLLOWING IS THE SCHEDULE PROPOSED 2023 ALGEBRA OF YEAR. IN SUMMARY, I HAVE NOT NOTED ANY OTHER ADDITION, UH, ANY OTHER SIGNIFICANT COUNTING OR PROGRAMMATIC ISSUES AT THIS TIME, AND I'M NOT AWARE OF ANY INFORMATION THAT SHOULD BE DISCLOSED AT THIS TIME. DO YOU HAVE ANY QUESTIONS? COULD YOU GO BACK ONE SLIDE TO THE RISK ASSESSMENT? I NOTICE, UM, MORE TOWARD THE END THERE. I KNOW SOME IS HIGH, THE RISK SCORE IS HIGH. I LOOK AT ALAMO REGIONAL TRANSIT. CAN YOU EXPLAIN THAT? UM, SO, UH, WE PERFORM A, A RISK ANALYSIS OF THE VARIOUS PROGRAMS THAT WE, UH, WILL BE AUDITING THAT, THAT APAC HAS. UM, AND THE HIGH RISK HERE IS BASICALLY WE DETERMINED THAT THEY ARE, WE WANT TO LOOK AT THEM OR CLOSELY, IF I CAN EXPLAIN. IT'S BASICALLY THE RISK IS BECAUSE THE SIZE OF THE BUDGET, UH, BECAUSE THAT IS ONE OF OUR LARGER PROGRAMS. SO WHEN YOU LOOK AT THE SIZE OF THE BUDGET AND YOU LOOK AT HAVING 80 VEHICLES OUT IN THE FIELD, THAT REALLY DOES ELEVATE THE RISK FACTOR QUITE A BIT. CAUSE MOST OF THE TIME THE, THE RISK, UH, AND THAT'S TRUE AND WE'RE MONITORED BY THE STATE. ALSO, THE SIZE OF THE BUDGET REALLY DOES DETERMINE SO MUCH OF THE RISK FACTOR. AND WASN'T THERE A PROBLEM ALSO WITH TRYING TO FIND DRIVERS OR AM I MISTAKEN? NO, WE HAVE A TERRIBLE TIME STAFF IN THAT AREA THAT DOESN'T REALLY ELEVATE THE RISK FACTOR, BUT IT CERTAINLY MAKES IT MUCH MORE DIFFICULT TO OPERATE THE PROGRAM CAUSE WE'RE CONTINUING TO HAVE A CHALLENGE WITH DRIVERS. ANYTIME OIL HAS A HIGH PRICE, EAGLE FIRST IS DOING WELL. WE HAVE A CHALLENGE. YOU'VE BEEN VERY UP UPFRONT ABOUT THAT. WE'VE ONLY TALKED ABOUT IT BEFORE. MM-HMM. ? NO, THANK YOU. THANK YOU FOR ASKING CUZ WE, WHENEVER OIL IS HIGH, UH, WE CAN'T COMPETE WITH OIL. THANK YOU. ALL RIGHT. MOTION. WE NEED TO ACT ON THAT. YEAH, LET'S GO AHEAD AND LET'S GO AHEAD AND ACT ON THAT SEPARATELY. I GOT A MOTION BY, UH, JUDGE EVANS, SECOND BY JUDGE KELLY. EITHER WAY, IS THAT OKAY? YOU TOO. ANY MORE DISCUSSION? HEARING NONE. ALL IN FAVOR, RIGHT? AYE. ANY OPPOSED? MOTION CARRIES. THANK YOU, JAY. ALL RIGHT, BRIAN, [15. Consider and act upon the approval of the Quality Assurance update on 2022 completed activities and reports and the 2023 Quality Assurance Plan. - Bryn Herrera] YOU'RE UP. MORNING MEMBERS OF THE BOARD, MY NAME IS I'M ASSURANCE I'M UPDATE, UH, AS WELL AS THE CLOSED JOINT IAA QAA. JUST A BRIEF REMINDER OF THE GOAL OF, UH, THE GOAL OF QAA IS, IS MEETING THESES QUALITY EMPLOY SPECIALS, AN INTERNAL REVIEW IN EXTERNAL MONITORS AUDITS. QA WORKS TO IDENTIFY WEAKNESSES AND PROCESSES AND OFFERS. RECOMMENDATIONS, THE OF CONTINUOUS QUALITY IMPROVEMENT. THE ACOG PRIVACY OFFICE SEEK SEEKS TO ENSURE COMPLIANCE TO STATE FEDERAL LAWS ENHANCED AGENCY CYBER SECURITY POSTURE, AS WELL [01:15:01] AS IMPLEMENT, AND THE PHYSICAL, TECHNICAL AND ADMINISTRATIVE CARDS, WHICH PROTECT THE SENSITIVE INFORMATION UNDER ACOG STEWARDSHIP. THIS SLIDE IS A SUMMARY OF 2022. QA REVIEWS, UM, REVIEW AREA AGENCIES ON TEACHING AND VETERANS PROGRAMS ARE IN PROGRESS. I'M GETTING TO HAVE A WRAPPED UP THIS AT THIS POINT. I DO NOT ANTICIPATE ANY ISSUES WITH COMPLETING ALL SCHEDULED REVIEWS, SCHEDULE REVIEWS FOR 2022 BY THE END OF THE YEAR FROM Q'S PERSPECTIVE. UM, ACOS PROGRAMS CONTINUE PERFORM VERY WELL ON EXTERNAL MONITORS AND AUDITS. I'D JUST LIKE TO TAKE A MOMENT TO ACKNOWLEDGE THAT IT'S NOTUNCOMMON FOR CLOSEOUTS FOR AUDIT TO KNOW THEY WORTH WORKING. SO AS A RESULT, I'M NOT AWARE OF ANY SIGNIFICANT OF COMPLIANCE OR CONDUCT WARRANT. REPORTING TO THIS SLIDE IS A SUMMARY OF 2022 IN ISSUES WHICH HAVE BEEN COMPLETED IN ADDITION TO THE QA REVIEWS. THE TODAY PROJECT RECENTLY HAS REALLY BEEN THE MIGRATIONS TO OFFICE 365, WHICH WILL FACILITATE A VARIETY OF ENHANCEMENTS FROM A PRIVACY SECURITY PERSPECTIVE. AS OF TODAY, ALL A THOUGHT PROGRAMS HAVE BEEN SUCCESSFULLY MIGRATED. UH, AND I'D LIKE SAY THANK YOU TO OUR PROGRAM AND PARTICULARLY OUR PROCUREMENT TEAM FOR THEIR ASSISTANCE IN THIS PROCESS. ALSO, THIS YEAR, A COG JOINED THE MULTI-STATE INFORMATION SHARING AND ANALYSIS CENTER. MS. ISAC, A COLLABORATIVE ORGANIZATION DESIGNATED BY THE DHS AS A KEY, AS A KEY RESOURCE IN CYBER THREAT PREVENTION, DETECTION AND RESPONSE, LOCAL TRIBAL EVIDENCE. LAST MONTH DURING THE AREA JUDGES MEETING, I SPOKE TO A FEW OF YOU AS A PROPONENT FOR JOINING THIS ORGANIZATION. ADDITIONAL PROJECTS THIS YEAR INCLUDED OVERSEEING OUR ACTIVE DIRECTORY FACILITATING PROCESS, IMPROVE PROCUREMENT AND IT VENDOR CERTIFICATION RENEWALS AND IMPLEMENTING QUARTERLY AND PRIVACY AND SECURITY DIVERSIONS WITH. SO WITH THAT 20 UPDATE, HERE'S THE PROPOSED 23 QA REVIEW SCHEDULE THAT I'M REQUESTING. REVIEWS CAN BEED AS NECESSARY OR AS REQUESTED, I TO, UH, MAINTAIN AN OPEN DOOR POLICY FOR OUR PROGRAMS TO PROACTIVELY AND, AND ENCOURAGE THEM PROACTIVELY CONSULT. QAN PRIVACY OFFICE IN SUM 2022 HAS BEEN A BUSY YEAR FOR QAN PRIVACY. UH, NEXT YEAR, THE GOAL IS TO MAINTAIN THE HIGH LEVEL OF QUALITY AND COMPLIANCE ACROSS OUR PROGRAMS. PROMOTE AGENCY COORDINATION ACROSS OUR DEPARTMENTS, DOWN HIGHS AND TOOLS AND TECHNOLOGIES TO ENHANCE COMPLIANCE, PRIVACY, RESOURCES TO ALL RIGHT, AUDIT AND QUALITY ASSURANCE WORK IN T TO ENSURE ROBUST MONITORING OUR AGENCY'S FISCAL AND PROGRAMMATIC ACTIVITIES WITH OUR I ANNUAL REVIEW SCHEDULE. EACH PROGRAM SEIZE EITHER A QA OR IA MONITORING HERE. J I WOULD LIKE TO THANK OUR PROGRAMS AND AGENCY LEADERSHIP FOR TEAM SUPPORT FACILITATION OF OURS. WITH THAT, WE, UH, REQUEST APPROVAL OF THE IA QA ACTIVITIES AS WELL AS THE PROPOSED THREE INTERNAL REVIEW SCHEDULE SUMMARIZED BY THIS APPROVAL. I'M HAPPY TO ANSWER ANY OF YOUR QUESTIONS. MOTION BY MR. HAS LOCKER SECOND BY MAYOR CONTRERAS. UH, ANY MORE DISCUSSION? ANY DISCUSSION? I HAVE A QUESTION RELATED TO QUALITY, UH, UH, I GUESS ASSESSMENT AND AND SERVICE DELIVERY FOR VETERANS. DO THE CASE WORKERS HAVE LIKE A DATABASE THAT THEY WORK OFF OF FOR EACH ENTRY THAT COMES IN? UH, ASKING FOR THE VETERANS DIRECTED MM-HMM. , THEY, UH, WE HAVE TRANSITIONED AND THEY'RE NOW USING THE SAME CASE MANAGEMENT SOFTWARE THAT IDC USES, AND WE'VE ALSO TRANSITIONED THAT TO BE USED BY AG. SO IT WAS A FAIRLY BIG INITIATIVE TO, UH, DEVELOP AND, AND, AND STRUCTURE, UH, THAT CASE MANAGEMENT SOFTWARE FOR VETERANS DIRECTIVE. CUZ IT REALLY WAS MUCH MORE INFORMAL BEFORE THAT. SO NOW THEY REALLY DO HAVE THE ELECTRONICS, UH, PACKAGE AND WE'RE TRANSITIONING AGING TO THAT ALSO. SO WE'LL HAVE MUCH GREATER RIGIDITY AND, AND I THINK STRUCTURE IN BOTH OF THOSE. SO IF A VETERAN CALLS IN NOW AND LET'S SAY SIX MONTHS LATER THEY CALL IN AGAIN, THAT WILL BE IN THAT SYSTEM AS, UH, AND LET ME SEPARATE THAT. VETERAN'S DIRECTED, THEY DON'T CALL IN, THAT'S FROM, UH, A REFERRAL FROM THE VA. BUT IF THEY'RE CALLING A TEXAS VETERAN'S NETWORK, AND I MIGHT HAVE MISUNDERSTOOD YOUR QUESTION. UH, WE REALLY USE OUR ELECTRONIC PLATFORM UNITE US, WHICH CAN BE A, UH, CASE MANAGEMENT SOFTWARE MM-HMM. [01:20:01] AND MANY OF THE REALLY SMALL NON-PROFITS REALLY UTILIZE IT LIKE THAT. CAUSE IT DOES HAVE ALL OF THEIR HISTORY AND HAS ALL OF THE SERVICES THEY'VE, UH, REQUESTED AND RECEIVED. AND SO IF THEY CALL IN, IN SIX MONTHS, YES, WE CAN GO BACK TO THAT PROGRAM AND WE WILL SEE, UH, WE HAVE ALL THEIR HISTORY ALREADY. WE KNOW WHAT SERVICES THEY RECEIVED AND WE'RE ABLE TO MOVE FORWARD. OKAY. THANK YOU. THAT'S WHAT'S SO GOOD ABOUT IT FIRST. MM-HMM. . RIGHT. ANY, ANY MORE DISCUSSION? HEARING NONE. ALL IN FAVOR? ANY OPPOSED? MOTION CARRIES. THANK YOU. THANK YOU BRIAN. UH, MOVING ON TO NEW BUSINESS ITEM NUMBER 16, [16. Consider and act upon the recommendation to authorize the Executive Director to submit a continuation grant application to the Texas Council for Developmental Disabilities (TCDD) for Older Adults with Developmental Disabilities and their Caregivers in the amount of $175,000.00. This item will not require a budget amendment. - Jacob Ulczynski] CONSIDERING ACT UPON THE RECOMMENDATION TO AUTHORIZE THE EXECUTIVE DIRECTOR TO SUBMIT A CONTINUATION GRANT APPLICATION TO THE TEXAS COUNCIL FOR DEVELOPMENTAL DISABILITIES FOR OLDER ADULTS WITH DEVELOPMENTAL DISABILITIES AND THEIR CAREGIVER OUT $70,000. THIS ITEM WILL NOT REQUIRE BUDGET AMENDMENT. MR. LINSKY. GOOD AFTERNOON, CHAIRMAN FOR WINNERS, UH, AND MY NAME, ISKY. I'M YOUR SENIOR DIRECTOR, DEVELOP DISABILITIES AND TION. UH, THIS PARTICULAR GRANT IS ONE HELD FOR FOUR YEARS NOW, UH, POTENTIAL. THIS PARTICULAR, UH, GRANT. AND WHAT WE DO IS WE PROVIDE A, A TRAINING PROGRAM THAT'S AVAILABLE VIRTUALLY, UH, AND SAVE LIFE, UH, FOR PERSONS WITH DEVELOPMENTAL DISABILITIES AND THEIR CAREGIVERS TO WORK ON DEVELOPING THEIR SKILLS IN REGARDS TO, UH, REALLY HAVING A WELL-ROUNDED LIFE. UM, LOOKING AT HEALTHCARE AND BEING, WELL, LOOKING AT MONEY MANAGEMENT, UM, LOOKING AT PLANNING FOR THE FUTURE, UM, AND, UH, REALLY WORKING WITH THEIR CAREGIVERS TO HELP SUCCESSFULLY LIVE IN THE COMMUNITY REGARDLESS OF WHETHER THEY HAVE ACCESS TO PUBLICLY, UH, FUNDED LONG TERM SERVICES AND SUPPORTS. UH, I WILL SAY THAT, UH, TEXAS COST FOR DEVELOPMENT DISABILITIES, UH, HAS REALLY BEEN THRILLED WITH OUR WORK ON THIS PROJECT, UH, AND HAS BEEN, UH, VERY APPRECIATIVE AND VERY COMPLIMENTARY OF OUR STAFF. UH, SO WITH THAT, UM, I'M HAPPY TO ANSWER ANY QUESTIONS. YOU MAY RIGHT. I'LL ENTERTAIN A MOTION TO APPROVE. MOTION TO APPROVE IS PRESENTED RIGHT? JUDGE, HE GOT A MOTION BY AND SECOND BY COMMISSIONER BERNARD. NOW APPROXIMATELY ON BASIS ABOUT 30 IN THE SPRINT. IT'S A, IT'S A FAIRLY SMALL PROGRAM OVERALL, AND MOSTLY THAT'S, UH, LIMITED DUE TO THE, THE FUNDING AS WELL AS THE VIRTUAL PLATFORM. WE HAVE SO MANY, UH, PIECES OF EQUIP WE'RE ABLE TO, TO SHARE OUT, UM, AND PROVIDE THE COMMUNITY. UH, IF A FAMILY MEMBER HAS THEIR OWN EQUIPMENT, THAT'S FANTASTIC. RIGHT? BUT IF THEY DON'T, WE'RE SENDING THEM A PIECE OF EQUIPMENT TO USE IN ORDER TO ACCESS THE TRAININGS. IS IT THERE? ARMS FOR THE PANEL? OH, THIS ONE WE'RE ABLE TO PROVIDE. STATE LINE. JACOB, UH, SINCE TC, UH, DD IS, IS SO IMPRESSED WITH THIS, DO YOU THINK THIS WILL BE EXTENDED NEXT YEAR? IS THERE A PLAN GOING FORWARD FOR THE NEXT FIVE YEARS? SURE. UH, THAT ACTUALLY GOES INTO MY NEXT OF ITEM. VERY GOOD. UH, WHICH IS, UH, ANOTHER GRANT THAT WE HOPE TO USE TO BE ABLE TO EXTEND OUR ABILITY TO OFFER THIS TRAINING AS WELL AS EXPAND, UM, THE CONTENT OF THE TRAINING. VERY GOOD. ALL RIGHT. ANY OTHER QUESTIONS OR COMMENTS? HEARING NONE. ALL IN FAVOR OPPOSED? MOTION MOTIONS. ALL RIGHT. ITEM NUMBER [17. Consider and act upon the recommendation to authorize the Executive Director to apply for and accept funding, if awarded, from the Texas Council for Developmental Disabilities (TCDD) for adults with developmental disabilities (DD) supporting aging family members in an amount not to exceed $125,000. This item will require a budget amendment for the 2023 budget. - Jacob Ulczynski] 17. CONSIDERING ACT UPON THE RECOMMENDATION TO AUTHORIZE THE EXECUTIVE DIRECTOR TO APPLY FOR AND ACCEPT FUNDING IF AWARDED FROM THE TEXAS COUNCIL FOR DEVELOPMENTAL DISABILITIES FOR ADULTS WITH DEVELOPMENTAL DISABILITIES, SUPPORTING AGING FAMILY MEMBERS IN AN AMOUNT NOT TO EXCEED 125,000. UH, THIS ITEM WILL REQUIRE BUDGET AMENDMENT FOR 23 IF APPROVED. UH, JAKE, THANK YOU. UH, SO WE'RE, THE LAST GRANT THAT WE WERE JUST DISCUSSING, UH, IS ABOUT THE, AND THEIR, UH, AS OUR POPULATION AGES, THAT CAREGIVERS CONTINUING TO GET OLDER, RIGHT? AS IS THE PERSON WITH DEVELOPMENTAL DISABILITY. UH, SO THIS GRANT IS REALLY LOOKING AT, ONCE YOU GET TO THE POINT WHERE THAT CAREGIVER'S NO LONGER ABLE TO PROVIDE CARE, AND IT BECOMES THAT ADULT [01:25:01] WITH A DEVELOPMENTAL DISABILITY THAT'S REALLY STARTING TO PROVIDE CARE OR THE PERSON THAT USED TO BE THEIR CAREGIVER IN THE HOME. SO WE HAVE A ROLE REVERSAL THAT'S, UH, REALLY WE'RE ALREADY SEEING START TO TAKE PLACE IN THE COMMUNITY. UH, SO THIS GRANT WOULD GIVE US THE OPPORTUNITY TO DEVELOP A TRAINING, UH, PROTOCOL TO HELP THOSE INDIVIDUALS WITH DEVELOPMENT DISABILITIES, UM, LEARN HOW TO BETTER BE IN THAT CAREGIVER ROLE, LEARN HOW TO WORK WITH THEIR PARENTS ON THINGS LIKE, UH, UH, LEGAL DOCUMENTS FOR MEDICAL DECISION MAKING, RIGHT? AND MAKING, HELPING TO MAKE SURE, AND MOM AND DAD NEED A WILL IN PLACE. UM, WORKING WITH THEM TO HELP THEM UNDERSTAND SOME BASIC CARE, UH, ASPECTS AND, AND TECHNIQUES AT HOME. THOSE SORTS OF THINGS. UH, SO IT REALLY WOULD PROVIDE US, UH, SUSTAINABILITY, UH, FOR THE STAFF THAT ARE ALREADY WORKING, UM, WITH THE, THE PREVIOUS TRAINING PROGRAM THAT I WAS TEACHING AND ALLOWING US TO EXPAND THAT TRAINING, TRAINING PROTOCOL TO COVER THIS ADDITIONAL TOPIC AREA. IS THAT GONNA TARGET THE 30 TO 45 INDIVIDUALS, THE SAME 30 TO 45 INDIVIDUALS THAT ARE ALREADY BEING SERVED? WHO WOULD ANTICIPATE THAT THE, UH, NUMBER OF PEOPLE SERVED WOULD BE ABOUT THE SAME? YES, SIR. WOULD IT BE THE SAME ONES THAT ARE BEING SERVED ON THE, NOT NECESSARILY THE EXACT SAME, UH, INDIVIDUALS, UH, BECAUSE, UH, THE ONES THAT WE'RE SERVING RIGHT NOW MAY NOT CURRENTLY NEED TO BE LOOKING AT, UM, SUPPORTING THEIR, THEIR AGING PARENT OR AGING CAREGIVER. UM, BUT IT'S CERTAINLY IF, IF SOME EXISTING, UM, PEOPLE BEING SERVED WOULD BE ELIGIBLE FOR THIS NEW TRAINING PROGRAM OR AS APPLICABLE TO, TO THEIR, UM, CURRENT LIFE. AND ABSOLUTELY THAT COULD BE EXTENDED TO THOSE SAME INDIVIDUALS. UM, BUT WE WOULD CERTAINLY OPEN IT UP FOR OTHER INDIVIDUALS AS WELL. SO JACOB, WHAT I SEE THE SECOND, THE SECOND DEAL THAT THE ONE WE'RE TALKING ABOUT RIGHT NOW IS NOT A REPLACEMENT FOR THE 175,000. IT'S AN ADDITION TO, OKAY, SO BACK TO MY ORIGINAL QUESTION. WHAT ABOUT AT THE END OF THIS, THIS DEAL? WHAT, UM, WHERE DO YOU THINK WE'RE GONNA GO? 2023. 2024? UM, SO OUR HOPE WOULD BE TO FOLD, UH, THE EXISTING TRAINING INTO SOME OF THE TRAINING AND SUPPORTS. WE'RE ABLE TO PROVIDE THE TRANSITION SUPPORT CENTER WITH OUR EXISTING PERFORMANCE CONTRACT WITH HEALTH HUMAN SERVICES. UH, IF, IF THAT'S THE CASE, AND THAT'S WHERE WE WITH THE EXISTING, UH, TRAINING COMPLIMENT THE EXISTING CURRICULUM, UH, THEN WE'D OF COURSE HAVE TO SHRINK OUR SERVICE AREA AT THAT POINT FROM STATEWIDE TO BE THE REGION THAT'S COVERED BY THE TRANSITIONAL SUPPORT TEAM, UH, WHICH YOU MAY RECALL LARGER THAN AXS EXISTING REGION. RIGHT? I WANNA SAY LIKE THAT. UH, TRANSITION SUPPORT TEAM REGION COVERS. UM, SO WE CAN PULL THAT CURRICULUM INTO OUR, OUR TRANSITION SUPPORT TEAM PROGRAM. UM, I BELIEVE WORKING WITH, UM, T C D D, WE CAN ALSO CONTINUE TO OFFER THAT TRAINING. WE JUST BE DOING FURTHER DEVELOPMENT ON THAT TRAINING CURRICULUM. AND THAT'S WHAT I WAS GONNA ADD, THAT A LOT OF GRANTS ARE FOR THE DEVELOPMENT OF THE CURRICULUM. I GOTCHA. AND SO A LOT OF THE, THE NEW GRANTS ARE REALLY FOR UNDERSTANDING THE AUDIENCE, DEVELOPING THE CURRICULUM, RESPONDING TO THAT. AND THEN ONCE YOU HAVE IT, IDEALLY AS JACOB'S EXPLAINED, YOU COULD THEN INCORPORATE IT INTO AN EXISTING GRANT. OKAY. NOW SUPPLEMENT AN EXISTING GRANT. I VERY MUCH UNDERSTAND THAT, CUZ I WAS JUST THANKING MAN. YOU KNOW, IT JUST SEEMS LIKE, IT SEEMS LIKE THERE'S SO MUCH MORE NEED THAN 35 OR 40 PEOPLE. SO I WAS KIND OF HUNG UP. I WAS KIND, KIND OF HUNG UP ON THAT. JACKSON AND I. AREN'T YOU ? WELL, I MEAN, I DIDN'T, I DID NOT WANNA BRING THAT UP AT THIS TIME. THOUGHT. YES, SIR. UH, IN REGARDS TO THE TRAINING, HOW MANY HOURS OR WHAT'S THE, UH, TIME OR WHAT'S THE TIME PLAN FOR THE, UH, OTHER HOURS THAT THE COURTS? IS IT DAY, TWO DAYS? HOW MANY HOURS IS IT? IT, IT'S, IT'S LIKE A SERIES OF, OF TRAININGS OVER A PERIOD OF TIME. UH, SO OUR CURRENT CURRICULUM, UH, WAS I WANNA SAY IS 12 WEEK, UM, COURSE WHERE THEY'RE MEETING FOR SEVERAL HOURS A DAY. UH, GETTING CLASSROOM EXPERIENCE PRE COVID. WE HAD BOTH A, LIKE A CLASSROOM, UM, EXPERIENCE VIRTUALLY AS WELL AS, UH, SOME ONSITE ACTIVITIES OF COURSE THAT HAD TO CHANGE WITH, SO WE EVERYTHING. UM, BUT, UH, THAT WOULD, WERE LOOKING [01:30:01] AT THAT SAME KIND MODEL WITH THIS NEW GRANT WHERE IT'S A SERIES OF COURSES. UH, AND EACH OF THOSE, UM, EACH OF THE CLASSES IN THAT SERIES COVERS A DIFFERENT TOPIC AREA. CAUSE I'M ASSUMING THOSE INDIVIDUALS, IF YOU'RE TALKING ABOUT, HAVE SEVERE MEDICAL CONDITIONS THAT THEY'RE SERVING. AND SOME OF THE TRAINING WOULD HAVE TO DO WITH LIFE, UH, SAVING TECHNIQUES AS WELL, LIKE CPR. UH, IT ABSOLUTELY COULD. OKAY. UM, I DON'T THINK WE WERE CONTEMPLATING NECESSARILY LIKE CPR, BUT CERTAINLY, CERTAINLY INDIVIDUALS WITH DISABILITIES, UM, ESPECIALLY INDIVIDUALS THAT ARE HIGHER FUNCTIONING ARE, ARE CAPABLE OF DOING SOMETHING LIKE CPR. OH, OK. I WASN'T SURE HOW, HOW THE LEVEL OF FUNCTION, TALKING MORE ABOUT, UM, ASSISTANCE WITH LIVING ACTIVITIES HOME. YOU KNOW, IT'S ONE THING TO MEAL FOR SOMEONE ELSE IN YOUR HOME THAT MAY HAVE A DIETARY RIGHT. UM, OR, UH, YOU KNOW, IF, OR DAD, YOUR FORMER CAREGIVERS NOW NEED ASSISTANCE WITH TOILETING, UH, IN SOME WAY. RIGHT. AND MAKING SURE THAT THE INDIVIDUAL HAS THE SKILLS TO ABLE TO ASSIST. THANK YOU. THANK YOU. ALL RIGHT. LET LEONARD ENTERTAIN A MOTION TO APPROVE SOPER, UH, MOTION BY JUDGE SHOE HART. SECOND BY MAYOR DENNIS. ANY MORE DISCUSSION? CARRYING NONE. ALL IN FAVOR? AYE. AYE. ANY OPPOS? MOTION CARRIES. THANK YOU JACOB. ITEM NUMBER 18, [18. Consider and act upon the recommendation to authorize the Executive Director to submit a response to the Request for Applications (RFA) posted by the Texas Veterans Commission for the Housing for Texas Heroes grant year 2023-2024 for up to $500,000, and to accept funding if awarded. This item would require a budget amendment. - Alicia Avila-Penalver] CONSIDERING ACT UPON RECOMMENDATION TO AUTHORIZE THE EXECUTIVE DIRECTOR TO SUBMIT A RESPONSE TO THE REQUEST FOR APPLICATIONS POSTED BY THE TEXAS VETERANS COMMISSION FOR THE HOUSING FOR TEXAS HEROES GRANT. YEAR 2023. 2024 FOR UP TO 300, OH, LET ME BACK UP. RESPONSE FOR REQUEST FOR APPLICATIONS POSTED BY TEXAS VETERANS COMMISSION FOR THE HOUSING FOR TEXAS HEROES GRANT. YEAR 2023. 2024 FOR UP TO $500,000 AND TO ACCEPT FUNDING IF AWARDED THIS ITEM WOULD REQUIRE BUDGET AMENDMENT. MISS ALICIA. GOOD MORNING, MR. CHAIRMAN AND BOARD MEMBERS. MY NAME ISED AND I'M PROGRAM MANAGER FOR THE WEATHER SAFETY PROGRAM. I COME BEFORE YOU TO ASK FOR AN AUTHORIZATION EXECUTIVE DIRECTOR TO RESPOND REQUEST FOR APPLICATION FROM THE COMMISSION FOR THE 2020 PROTECTION FOR UP TO 500,000. AND TO ACCEPT THE FUNDING AS REWARDED FUNDING WOULD PROVIDE DISABLED INCOME ELIGIBLE VETERANS, YOUR SPOUSES AND DEPENDENTS LIVING IN OUR 13 COUNTY REGIONS WITH ACCESSIBILITY, HOME MODIFICATIONS, ALL REPAIRS AND WEATHERIZATION PROTECTIONS WILL ASSIST OUR VETERANS AND FAMILIES MAINTAIN AND ALLOW FOR INDEPENDENT LIVING. THIS FOR APPROXIMATELY 20 MODIFICATIONS WITH THE COST OF NO MORE THAN $20,000 PER PROJECT. THE APPLICATION DEADLINE IS DECEMBER 5TH. TBC HISTORICALLY ANNOUNCES THE AWARDEES INMATE. IF THE TRANSIT AWARDED OF BUDGET AMENDMENT TO THE 20 23 8 BUDGET WILL BE REQUIRED. I BE HAPPY. ANSWER ANY QUESTIONS MAY HAVE. I'LL ENTERTAIN A MOTION TO APPROVE. SECOND. GOT A MOTION BY JUDGE EVANS, SECOND BY JUDGE JACKSON. ANY DISCUSSION? HEARING NONE. ALL IN FAVOR? AYE. AYE. ANY OPPOS? MOTION CARRIES. THANK YOU ALICIA. ITEM NUMBER [19. Consider and act upon the recommendation to authorize the Executive Director to submit a response to the Request for Applications (RFA) posted by the Texas Veterans Commission for the transportation grant (Rides for Texas Heroes) year 2023-2024 for up to $300,000, and to accept funding if awarded. This item would require a budget amendment - William McKnight] 19, CONSIDERING ACTON RECOMMENDATION TO AUTHORIZE THE EXECUTIVE DIRECTOR TO SUBMIT A RESPONSE TO THE REQUEST FOR APPLICATIONS POSTED BY TEXAS VETERANS COMMISSION. UM, FOR THE TRANSPORTATION GRANT RIDES FOR TEXAS HEROES YEAR 2023. 2024 FOR UP TO 300,000 AND TO ACCEPT FUNDING IF AWARDED, THIS ITEM WOULD REQUIRE BUDGET AMENDMENT. MR. MCKNIGHT, MEMBERS OF THE BOARD, I'M DIRECTOR, HE AND MILITARY AFFAIRS. UH, JUST AS JUST MENTIONED HERE, WHAT WE'RE ASKING FOR, WE'VE MAINTAINED THE RISE FOR TEXAS PROGRAM SINCE 2018. UH, PRIOR TO THAT IT WAS CALLED CALL ARRIVE FOR VETERANS. SO WE MAINTAINED THIS PROGRAM FOR ALMOST OVER A DECADE NOW. SO THIS IS OUR OPPORTUNITY WHERE WE'RE ASKING FOR REMISSION TO SIMPLY APPLY FOR THIS PROGRAM. AGAIN, WE'VE ALL HEARD THE GREAT REVIEWS OF THE PROGRAM, UH, EXTREMELY POPULAR, UH, JUST IN REGARD TO HELPING VETERANS, UH, GETTING TO WHERE THEY NEED TO GO FROM MEDICAL APPOINTMENTS, UH, GROCERY SHOPPING. SO AGAIN, IT'S, IT'S BEEN DETERMINED, A CRITICAL PROGRAM. UH, THE EXECUTIVE DIRECTOR WITH YOUR PERMISSION, WE'RE CURRENTLY FUNDING THE PROGRAM RIGHT NOW, STRICTLY FUNDING TO THE GRANT PERIOD. THE PREVIOUS GRANT PERIOD ACTUALLY ENDED IN JUNE. [01:35:01] SO WE'RE PAYING FOR IT RIGHT NOW THROUGH EXEC THROUGH UNRESTRICTED FUNDING. SO AGAIN, THIS IS JUST AN OPPORTUNITY. WE'RE ASKING THE BOARDS TO REAPPLY. GOOD. I'LL ENTERTAIN A MOTION TO APPROVE APPROVAL. MR. HAS SECOND BY JUDGE JACKSON IN DISCUSSION. HEARING NONE. ALL IN FAVOR? AYE. IMPOSED. MOTION CARRIES. AND MR. CHAIRMAN, IF I COULD CLARIFY BOTH OF THESE TWO PROGRAMS OR EXAMPLES OF WHERE WE WERE NOT ELIGIBLE THE PAST YEAR CAUSE OF THE FINDINGS AND OUR LAST EXTERNAL AUDIT. THEY TOLD US WE WOULD BE PRECLUDED FOR TWO YEARS. WE'VE BEEN PRECLUDED FOR ONE MONTH. SO WHEN THEY RELEASED IT, WE CALLED AND ASKED THEM AND THEY TOLD US TO GO AHEAD AND APPLY. SO WE DIDN'T SAY WE WERE ELIGIBLE, BUT DIDN'T SAY WE WEREN'T ELIGIBLE. SO WE DUTIFULLY ARE APPLYING. UM, AND THIS IS AN EXAMPLE OF ONE WHICH COULD ALTER, UH, OUR, OUR BUDGET. IF WE'RE SUCCESSFUL IN GETTING IT, THEN WE WOULD NOT HAVE TO USE OUR, UH, UNRESTRICTED FUNDS THAT ARE GENERATED BY THE TEXAS, UH, VETERANS DIRECTED OUR VETERANS DIRECTED. SO I JUST WANTED TO BE VERY, TO CLARIFY THAT FOR YOU. THIS IS ONE OF OUR TWO VETERAN PROGRAMS THAT ARE KIND OF OUTLIERS. CAUSE WE DON'T KNOW EXACTLY WHAT'S GONNA HAPPEN WITH THEM. I AM NOT OPTIMISTIC BECAUSE I'M THINKING THAT WHOEVER TOLD US TO GO AHEAD AND APPLY REALLY ISN'T ONE OF THE DECISION MAKERS. BUT I AM ALWAYS NEGATIVE AND HOPE I'M WRONG. SO WE'RE, WE'RE APPLYING AND WE'RE HOPING THEY FIND A WAY TO GRANT IT, BUT JUST TO CLARIFY WHAT THE CIRCUMSTANCES SURVIVE AROUND THIS ONE. ALL RIGHT. THANK YOU MS. RA. ALL RIGHT. UH, WE VOTED ON THAT, DIDN'T WE? IN 20 I VOTE. DIDN'T YES. GOT CALLED FOR VOTE? YES. OKAY, PERFECT. ALL RIGHT. UH, [20. Consider and act upon the recommendation to authorize the Executive Director to accept additional funding not to exceed $60,000.00 for the ADRC. This item will need to be included in the FY23 budget. - William McKnight] CONSIDER ACT UPON RECOMMENDATION TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ACCEPT ADDITIONAL FUNDING NOT TO EXCEED $60,000 FOR A DRC. THIS ITEM WILL NEED TO BE INCLUDED IN FY 23 BUDGET PRETTY NOW I'M PUTTING MY AGING HAT OFF. SO HAT IS ESSENTIALLY WE'RE, UH, INITIAL ESTIMATED BUDGET FROM HEALTH AND UNION RESERVES COMMISSION, UH, IN SUPPORT OF OUR AGING AND DISABILITY RESOURCE CENTER FOR A LITTLE OVER A LITTLE UNDER 250,000. UH, OCTOBER 11, RECEIVE NOTIFICATION OF FUNDS AVAILABLE 80. DOING, REQUESTING FOR TO AUTHORIZE THAT A ALL RIGHT. I'LL ENTERTAIN A MOTION TO APPROVE A MOTION BY JUDGE, UH, EVANS. SECOND BY JUDGE HURLEY. ANY DISCUSSION TODAY? CLIFF? HEARING NONE. ALL IN FAVOR? AND YOU POLL MOTION CARRIERS. THANK YOU. WILL. ITEM [21. Consider and act upon the recommendation to authorize the Executive Director to enter into a contract with Computer Solutions beginning January 1 through December 31, 2023 in the amount of $453,192 for IT managed services. -- Cliff Herberg] NUMBER 21, UH, CONSIDERING ACT UPON THE RECOMMENDATION TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH COMPUTER SOLUTIONS BEGINNING JANUARY, FIRST THROUGH DECEMBER 31ST, 2023, AND THE AMOUNT OF $453,192 FOR IT MANAGED SERVICES. MR. HERBER, VERY IMPORTANT TOPIC THAT STANDS BETWEEN US AND LUNCH. UM, BEFORE I GET INTO THIS, SINCE IT'S IT RELATED, I DO WANNA REFERENCE BACK WHAT, UH, AND JACOB WERE TALKING ABOUT EARLIER, ABOUT OUR MIGRATION TO, UH, OFFICE 365. I THINK IT'S IMPORTANT FOR ME TO THANK THEM, REACH OUT TO THEM FOR THE TREMENDOUS WORK BEING DONE ON THAT PROJECT. UH, MIGRATION TO OFFICE 365 WILL PUT US IN GREAT POSTURE FOR OUR SECURITY FOOTING TO IMPLEMENT TO FACTOR AUTHENTICATION, WHICH HAS BEEN A GOAL OF OURS FOR A COUPLE OF YEARS. BUT WE WERE, UH, IN LICENSING AGREEMENTS, UH, THAT MADE IT, UH, UH, IMPRACTICAL TO, UH, TERMINATE THOSE WITHOUT A SUBSTANTIAL LOSS AND, AND INCUR THE NEW COSTS. SO WE LET THOSE EXPIRE AND HAVE, WE'VE DONE THAT MIGRATION, WHICH WAS SUPPOSED TO BE VERY EASY AND COMPLETED BY MAY, AND WE'RE JUST NOW COMPLETED CAUSE OF THE TREMENDOUS, UH, INTEROPERABILITY BETWEEN OUR VARIOUS FUNDING SOURCES AND ALL OF THEIR SECURE COMPUTER NETWORKS. WE ALSO HAVE OUR PHONES TIED INTO THE NETWORK AND TRACKING SOFTWARE THAT I E D USES ON THOSE PHONES HAD TO BE, UH, MIGRATED AND, AND, UH, UH, SYNCHRONIZED CONFIGURED TO WORK. SO IT'S BEEN A HUGE PROJECT AND I VERY PLEASED TO SEE IT'S FINALLY TAKING PLACE. SO WITH THAT, I'LL, I WILL LEAN INTO THIS ITEM, WHICH IS THE EXTENSION OR, OR A RENEWAL OF OUR COMPUTER SOLUTIONS CONTRACT OR MANAGED SERVICES. UM, THIS IS OUR SAME CONTRACT THAT WE'VE HAD THROUGH THE [01:40:01] YEARS. I'LL POINT OUT THAT THIS IS OUR 60 YEAR. TYPICALLY WE GO OUT FOR AN RFP WITHIN FIVE. BUT BECAUSE OF THE, UH, PROJECTS THAT WE'VE BEEN IMPLEMENTING, INCLUDING OFFICE 365, IT'S BEEN DELAYED. UH, IT IS ANTICIPATED THAT ALTHOUGH THIS CONTRACT WILL BE RENEWED WITH YOUR APPROVAL, WE'LL BE GOING OUT FOR AN RFP AND OUR CONTRACT PROVIDES IT. IT CAN BE TERMINATED WITHIN 30 DAYS OR UPON 30 DAYS NOTICE. UH, SO WE ANTICIPATE GOING OUT EARLY NEXT YEAR FOR AN RFP FOR VENDOR SERVICES. UH, THAT SAID, THIS CONTRACT PROVIDES FOR AN 8% INCREASE PER USER THAT WE'RE SEEING THIS YEAR. AND, UH, IT ALSO, UH, IT IS A USER BASED CONTRACT. AND SO, CAUSE WE'VE HAD AN INCREASE IN SIZE, UH, WE ARE NOW AT 332 USERS AND THAT OF COURSE ADDS UP, UH, TO THE FOUR ONE. THAT BEING THAT WE'D ASK YOU TO PROVE THE CONTRACT. WE'VE BEEN PLEASED WITH COMPUTER SOLUTIONS AND THEIR PERFORMANCE. UH, BUT AS I SAID, WE DO ANTICIPATE GOING OUT FOR AN RFP OR IN YEAR. AND I JUST WANNA CLARIFY THAT THEY ARE ON THE STATE LIST. YES, THAT'S CORRECT. SO THE RFP IS REALLY FOR US TO GET ADDITIONAL INFORMATION AND SEE WHAT ELSE IS OUT THERE BECAUSE WE DON'T REQUIRE IT FOR COMPUTER SOLUTIONS SINCE THEY'RE ON THE STATE LIST. ALL RIGHT. SECOND MOTION BY JUDGE SHOE HART. SECOND BY, UH, MR. HOUSE LOCKER. ANY DISCUSSION? ARE WE, ARE WE SATISFIED WITH EACH? ARE WE SATISFIED WITH OUR PERFORMANCE? MM-HMM. ? YES, THEY'VE BEEN GOOD FOR US. THEY ARE, UM, A, UH, I, I THINK A VERY WELL RESPECTED COMPANY IN THE, IN THE REGION. AND SO THEY'VE DONE GOOD WORK FOR US. UH, OF COURSE WE'RE ANXIOUS TO SEE WHAT, UH, OTHER VENDORS CAN PROVIDE BASED ON COST OF COURSE, AND, AND EXPERIENCE. I WILL POINT OUT THAT I HAVE A GOOD FRIEND OF MINE THAT IS IN THE PROCESS OF DOING THAT RIGHT NOW AT HIS LAW FIRM. AND THE COST WE'RE, WE'RE AT, UM, $113 PER USER PER MONTH. AND, UH, HIS, HIS BEST COST HE'S BEEN ABLE TO FIND IS ONE 20 COMPUTER SOLUTIONS TELLS US THEY'RE GIVING US A GOOD BREAK BECAUSE OF OUR LONG CHANGING RELATIONSHIP. SO FAR, THAT LITTLE BIT INFORMATION BEARS THAT OUT. I'LL ALSO SAY THAT I THINK SINCE, AND I'M SORRY, GO AHEAD. I THINK SINCE WE MOVED INTO THIS DIFFICULT, INTO THIS BUILDING WITH ALL NEW NETWORK, THERE HAVE BEEN A FEW CHALLENGES ALONG THE WAY. UH, SO WE'RE SATISFIED WITH THE SERVICES WE'RE PROVIDING, BUT THERE'S BEEN SOME BUMPS, I'LL PHRASE THAT. GOOD WAY TO SAY IT. AND WE HAVE, WE HAVE HAD SOME NETWORK ISSUES WHERE EMAIL HAS GONE DOWN THAT WE DIDN'T EXPERIENCE IN THE PREVIOUS NETWORK, BUT I MEAN, THEY FIXED 'EM. THEY, THEY HIT WORD. SO, UH, BUT WE'RE GONNA GO FROM EXCHANGE SERVER TO THE CLOUD, RIGHT? CORRECT. SO THAT, THAT SHOULD HELP. THAT'S WHAT THEY SAY. BUT WE'RE DOING THE SAME THING AT BITTER HILL. THAT'S THE ANSWER TO EVERYTHING, IS WHEN YOU'RE ON 360, ALL PROBLEMS WILL BE SOLVED. SO WE'RE WAITING TO SEE HOW MANY SERVERS DO YOU, WE HAVE VIRTUAL SERVERS. AND SO PHYSICAL SERVERS USE PHYSICAL SERVERS. I THINK WE'VE GOT, UH, SIX OR SEVEN THAT ARE PHYSICAL SERVICE, BUT THEN THEY'RE DIVIDED UP INTO, THEY ALL GO AWAY EVENTUALLY. WELL, WE STILL HAVE OUR, OUR PROGRAMS THAT ARE RUNNING, YOU KNOW, ON, IN THE, IN THE, IN THE SYSTEM HERE. SO WE'LL STILL MAINTAIN OUR NETWORK, BUT WE'LL HAVE OUR EMAIL SERVER. SURE. FOR LIVER, THERE'S HTS, HTS, WHO DOES YOURS GOT A MOTION OF A SECOND. ANY MORE DISCUSSION? HEARING NONE. ALL IN FAVOR? AYE. AYE. AYE. AND OPPOSED? MOTION CARRIES. THANK YOU, CLIFF. ALL RIGHT. WE HAVE A NOMINATION'S MEETING AFTERWARDS. SO FOR ALL FORMER CHAIRMAN, OUR CURRENT CHAIRMAN AND OUR FORMER CHAIRMAN, IF YOU WANNA GET LUNCH AND WE CAN GO UPSTAIRS TO THE FIFTH FLOOR AND MEET THE CONFERENCE ROOM. JIM, I HAVE A QUESTION. YES. DO THESE SIGNIFICANCE OF GENERAL COUNSEL MOVE TO THIS SLIDE TO SIT WITH US? HE EXPLAINED TO ME EARLIER. DID Y'ALL, THEY KICKED HIM OUT OVER THERE. I GOT OUT OVER HERE, I THINK, I THINK JUDGE SHOE'S ANALOGY OF THEY'RE UNWASHED. I THINK THAT'S PROBABLY, YEAH, UNWASHED. THAT'S WHAT NEXT MEETING [22. Next meeting is scheduled for Wednesday, December 7, 2022 at 10:30 a.m. at Norris Conference Center.] IS AT. NOT NOVEMBER, BUT DECEMBER 7TH AT 10:30 AM AT THE NORRIS CONFERENCE CENTER FOR OUR CHRISTMAS PARTY. ALL RIGHT. WE ARE ADJOURNED. 11. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.