[1. Meeting called to Order The AACOG Executive Committee is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Executive Committee reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.]
[00:00:05]
GOOD MORNING EVERYBODY, AND WE GO AHEAD AND GET STARTED THIS MORNING.
UM, IT'S 10, 10 0 4 AND WE'LL GET THIS MEETING STARTED.
CAN WE GET A ROLL CALL, PLEASE? COUNCILMAN PERRY? HERE.
UM, DO WE HAVE ANY PUBLIC COMMENTS OR YEAH.
ANYBODY SIGNED UP? NO PUBLIC COMMENTS.
UH, WITH THAT, WE'LL UH, LISTEN TO SOME UPDATES HERE FROM
[4. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates Area Agencies on Aging (AAA) Alamo Regional Transit (ART) External Affairs & Communications Intellectual & Developmental Disability Services (IDDS) Military and Veternas Affairs Natural Resources Public Safety Regional Services Environmental Conservation Weatherization Assistance Program C. Organizational Updates Building Update General Administration Policy Review Chief Financial Officer General Counsel]
MS. RATH.IF Y'ALL'S PERMISSION, I WILL GIVE MY REPORT FROM HERE.
UH, I WANTED TO SHARE WITH YOU ALL SOME INFORMATION, UM, TO PROVIDE SOME CONTEXT TO BOTH OUR QUARTERLY FINANCIALS THAT YOU'RE GOING TO BE SEEING AND THE BUDGET THAT'S COMING UP.
UH, BUT I HAVE SOME REALLY GOOD NEWS TO SHARE BEFORE I DO THAT.
BUT FIRST IS THAT MIGUEL HAS BEEN SELECTED BY NATO, UH, TO PARTICIPATE IN THEIR EMERGENT LEADERS PROGRAM.
AND HE WAS AT NATO THIS PAST WEEKEND, AND SO HE'LL BE EMBARKING ON THAT THIS NEXT YEAR.
IT'S SPONSORED BY ED AND IT BRINGS TOGETHER A COHORT OF THE NEXT GENERATION OF LEADERS, UH, FROM AROUND MANY DIFFERENT COGS.
SO WE'RE VERY EXCITED ABOUT IT AND I HAVE VERY GOOD NEWS TO SHARE.
SEAN SCOTT'S WIFE HAS GOTTEN THE PROMOTION AND WILL BE COMING BACK TO RANDOLPH.
SO SEAN IS VERY INTERESTED IN ALSO RETURNING TO ACOG.
UH, HE SAYS IT'S THE BEST JOB HE'S EVER HAD.
SO HE WILL BE RETURNING, UH, BY REMOTELY BY NOVEMBER 1ST AND THEN IN PLACE BY DECEMBER.
AND I REALLY HAVE TO THANK AND RECOGNIZE DWAYNE AND DUKE FOR ALL THE LEADERSHIP THEY'VE SHOWN AND DEMONSTRATED AND STEPPING INTO THAT VACUUM, UH, AFTER WE HAD THE VACANCY IN THAT POSITION.
SO, UH, I THINK WE'RE ALL LOOKING FORWARD TO SH SEAN REJOINING US.
UH, I ALSO WANTED TO SAY THAT, UH, ART ASSISTED, Y'ALL MIGHT HAVE READ ABOUT THE BACTERIAL OUTBREAK AT FORT ST.
AND SO THEY ASSISTED IN THE RELOCATION OF OVER A HUNDRED RESIDENTS FROM THE DORM AND 50 STAFF, UH, AFTER THEY IDENTIFIED THE LEGIONNAIRE'S DISEASE.
UH, AS WE MOVE FURTHER IN, I'M GONNA TALK ABOUT IT A LITTLE BIT MORE SECOND, BUT I D D CONTINUES TO HAVE THEIR STAFFING CHALLENGES AND THAT'S THE MAIN SOURCE OF ALL THE FINANCIAL CHALLENGES THEY HAD.
BUT WE, THEY WERE RECOGNIZED BY NATO'S PHOTO CONTEST AND IT WAS THE, UH, I D D, UH, SERVICES APPRENTICESHIP PROGRAM THAT WAY.
I HAD A NATIONAL AWARD FOR NATO.
SO WE'RE VERY GLAD THAT NEW PROGRAM, THAT PILOT WAS SO WELL RECOGNIZED, UM, ON FOR FINANCIAL RESOURCES WILL, UH, HAVE TO SCHEDULE NOT IN OCTOBER, BUT PROBABLY IN JANUARY, A BRIEFING ON AIR QUALITY, UH, BECAUSE WE WILL BE CLASSIFIED OR BEAR COUNTY WILL BE CLASSIFIED, UH, UH, MODERATE FOR NON-ATTAINMENT EFFECTIVE NOVEMBER 7TH, WHICH BRINGS QUITE A BIT OF ADDITIONAL REGULATORY, UM, REQUIREMENTS WITH IT.
UH, WE DID GET $175,000 GRANT FROM CCO FOR REGIONAL ENERGY MANAGEMENT THAT'S REALLY FOCUSED ON GOVERNMENT.
SO WHILE WE'LL BE WORKING WITH YOU ALL NEXT YEAR ON THAT, UH, IN PUBLIC SAFETY, WE DID PARTICIPATE IN THE UAL E MASK CASUALLY WORKSHOP THAT WAS HELD THE END OF SEPTEMBER.
AND WE HAVE A PEER TO PEER COURSE THAT WAS ALSO HELD IN LATE SEPTEMBER AND WAS REALLY SUCCESSFUL.
K S A T DID A STORY ON THE INITIATIVE.
WE HAVE A FUSION LIES LIAISON OFFICE COURSE SCHEDULED FOR OCTOBER 26TH.
AND THIS COURSE IS FOR FIRST RESPONDERS, PUBLIC WORKERS, HEALTH WORKERS, EMERGENCY MANAGERS, SECURITY AND CORRECTIONAL OFFICERS DESIGNED TO REALLY HELP THEM DETECT, REPORT AND PREVENT NEFARIOUS ACTS AT OUR REGION.
AND WE'RE ENCOURAGING ANY ADMINISTRATOR, LAW ENFORCEMENT OR EMERGENCY MANAGEMENT LEADER TO ATTEND OUR WEB E OOC TRAINING OCTOBER 24TH.
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UM, I HAVE TO SAY WEATHERIZATION IS VERY BUSY THIS MONTH.WE HAVE THE ANNUAL DAY OF THE LIVING LEAD AND WEATHERIZATION MASH, UH, SCHEDULED FOR OCTOBER 22ND AT THE SUNNY MELENDEZ COMMUNITY CENTER.
AND I REALLY HAVE TO THINK COUNCILWOMAN CASTILLO FOR ALL HER HELP IN PUTTING THAT ON.
UM, FOR OUR BUILDING UPDATE, UH, IF WE HAVE QUESTIONS ON THE BUILDING, WE GO TO CLICK.
BUT AS YOU MAY RECALL FROM LAST MONTH, WE WERE VERY EXCITED CAUSE WE HAD STARTED THE REPAIR OF OUR ELEVATORS AND WE HAD IT LOCKED DOWN FOR ABOUT THREE DAYS AND THEN THE REPAIRMEN SAID THEY'D SHIPPED US THE WRONG MOTOR.
SO WE ARE WAITING ABOUT FOUR MORE WEEKS NOW FOR THE CORRECT MOTOR TO BE SENT TO US.
UH, SO OUR ELEVATOR CONTINUES TO BE A SOURCE OF OF YEAH, THEY'RE WORKING JUST FINE RIGHT NOW.
UM, WE ALL KNOCK ON WOOD AND PRAY.
UM, BUT OUR LEASING AGENTS AND, YOU KNOW, REALLY RECOMMENDED THAT WE KIND OF BRIGHTEN UP OUR THIRD FLOOR PAINTED AND MAKE IT A LITTLE BRIGHTER.
WE HAD ONE TENANT THAT MOVED IN LAST MONTH AND WE HAVE ANOTHER TENANT THAT'S STARTING NOVEMBER 1ST AND IT'S TAKING A SMALL OFFICE.
SO WE'VE HAD, UM, ABOUT 4,000 SQUARE FEET LEASE IN THE LAST COUPLE OF MONTHS ON THE THIRD FLOOR.
AND WE CONTINUE TO BE OUR FINGERS ACROSS CUZ WE CONTINUE TO BE INFORMED THAT WE'RE THE FIRST CHOICE FOR A STAFFING COMPANY THAT WANTS TO TAKE AN ADDITIONAL 2,500 FEET ON THAT FLOOR.
AND, UH, AND WE'RE IN THE FINE LIST STILL FOR THE SIXTH FLOOR SPACE.
SO WE KEEP WAITING AND I'M VERY, VERY HAPPY TO SHARE WITH YOU THAT WE ARE IN THE FINAL STAGES OF NEGOTIATING WITH BEAR COUNTY TO TAKE SPACE IN THE PLAZA.
AND THEY, THAT WILL JUST ABOUT FILL UP THE PLAZA.
WE'LL HAVE A LITTLE TINY AMOUNT LEFT THAT THE PLAZA WILL BE JUST ABOUT FULLY LEASED ONCE THAT'S DONE.
AND THE GOOD NEWS IS BEAR COUNTY'S LEASE WILL BE FOR SEVEN YEARS.
SO WE'RE, UH, WE'RE WORKING ON THAT PIECE RIGHT NOW.
UM, I WANTED TO TALK A LITTLE BIT ABOUT SOME OF THE CHALLENGES IN THAT YOU'LL SEE IN OUR QUARTERLY FINANCIALS AND IN OUR BUDGET.
AS YOU KNOW, I D D HAS REALLY HAD A TIME WITH THE STAFFING MERRY ROUND.
I THINK THAT'S THE DEPARTMENT THAT'S HAD THE WORST CHALLENGES IN KEEPING STAFF CUZ THEY'RE ALL YOUNG AND THEY DON'T REALLY CARE ABOUT OUR RETIREMENT PLAN AND FOR A DOLLAR EXTRA THEY'RE GONE.
AND SO, UH, WE REALLY HIRE NEW STAFF BUT THEN WE CONTINUE TO HAVE THIS MAYOR GROUND GOING ON WITH TREMENDOUS TURNOVER AND, UH, THE RETENTION PAYMENT THAT YOU'LL AUTHORIZE.
I HATE TO THINK, BUT WE'D BE IF WE HADN'T GIVEN THAT, CUZ THAT CERTAINLY DID HELP WITH OUR EXPERIENCED STAFF.
SO WE WERE ABLE TO REALLY RETAIN EXPERIENCED STAFF.
IT'S OUR NEW ONES THAT ARE JUST REALLY SPINNING AROUND AND IN THE PROGRAM, IT'S NOT UNIQUE TO US.
THE PROBLEM STATEWIDE IS SUCH THAT THE STATE IS REALLY REQUIRING, MODIFYING THE REQUIREMENTS FOR THAT POSITION BY CONTRACT.
WE HAVE TO HAVE THOSE POSITIONS FILLED WITH FOLKS THAT HAVE AT MINIMAL A BACHELOR'S DEGREE.
SO THERE REALLY HAVE PROPOSED, AND IT HASN'T GONE FINAL YET, BUT HAVE PROPOSED THAT IT WOULD BE, UH, REQUIRING TWO YEARS OF COLLEGE AND THEN YOU CAN SUBSTITUTE EXPERIENCE, WHICH WOULD HELP US A GREAT DEAL.
AND ALL OF OUR COUNTERPARTS AROUND THE STATE ARE HAVING THE SAME CHALLENGES AND ISSUES THERE.
THE PROBLEM IS THAT WITHOUT THE EXPERIENCED STAFF, WE JUST AREN'T HITTING SOME OF THOSE PAY FOR PERFORMANCE MEASURES.
THOUGH I'LL BE VERY EXCITED TO SHARE WITH Y'ALL CUZ IN THE CPR THEY HAVE STABILIZED, THEY'VE MADE SOME CHANGES TO THEIR PROGRAM DESIGN AND THEIR MANAGEMENT DESIGN AND SO THE LAST FOUR MONTHS THEY REALLY ARE ON A, A PATHWAY AND UH, IT'S, IT'S, IT'S HEADED IN A REALLY GOOD DIRECTION.
BUT WE HAD A BAD SEPTEMBER, SO IT'LL, IT'S GETTING BETTER, BUT IT'S THERE ON ART.
UH, I THINK WE ARE CONTINUING TO REALLY TRANSITION FROM THE COVID TIME WHEN WE HAD VERY LIMITED RIDERSHIP AND WE HAD SUCH SPACING REQUIREMENTS THAT WE HAD TO HAVE A LOT OF DRIVERS IN ORDER TO ACCOMMODATE THE INDIVIDUALS PARTICULARLY THAT WERE GOING TO DIALYSIS, UH, WHERE WE COULD ALMOST HAVE JUST TWO PEOPLE TO VEHICLE.
UM, AND WITH THE INFLUX OF ALL THE FEDERAL FUNDING.
SO I THINK BETWEEN THE BALANCE OF HAVING VERY LOW RIDERSHIP CUZ OF COVID AND ALL THE EXTRA MONEY WE'RE ADJUSTING TO THAT, WE OWN THAT WE SHOULD HAVE CUT OUR EXPENSES MORE THIS SUMMER.
SO THEIR FINANCES ARE, ARE CHALLENGING RIGHT NOW AND WE SHOULD HAVE MADE MORE CUT BACKS THIS SUMMER.
BUT WE ARE RECOGNIZING THAT AND WE'RE MOVING FORWARD WITH IT.
THE TWO THINGS THAT IMPACTED THEIR, UH, UNRESTRICTED FUNDS IS WE BOUGHT THE RED TROLLEY, WHICH WILL BE GREAT LONG TERM BECAUSE THAT WAY WE CAN USE IT FOR THE POT STRAWBERRY FESTIVAL, WE CAN USE IT FOR HELOS, UH, FESTIVAL, WE
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CAN USE IT FOR WORSTEST.SO LONG TERM OR, OR WHAT THEY REALLY ENVISION IT DOING ON SATURDAY IS RUNNING UP AND DOWN MAIN STREET IN FREDERICKSBURG.
SO WE REALLY SEE THE LONG TERM OF THAT AND WE GOT IT AT REALLY GOOD PRICE.
AND THEN WE BOUGHT FIVE VEHICLES.
RIGHT NOW THE WAITING LIST FOR VEHICLES IS TWO TO THREE YEARS.
SO WE WERE ABLE TO IDENTIFY FIVE VEHICLES THAT WE COULD BUY AND ACQUIRE.
SO I CONTINUE TO BELIEVE THOSE WERE THE RIGHT DECISIONS AND IN THE LONG RUN, WE'LL SERVICE VERY WELL.
WE JUST HAVE A SHORT TERM CASH FLOW AND TIMING ISSUE.
UM, BUT WE REALLY ARE OUR, UH, I THINK POSITIONING TO MOVE FORWARD VERY WELL.
OUR PRIMARY CHALLENGE THERE HAS BEEN THE NUTRITION PROGRAM BECAUSE THE SENIOR CENTERS AND THE CONGREGANT FEEDING SITES BOTH IN THE CITY OF SAN ANTONIO IN THE RURAL AREA, DID NOT COME BACK AS QUICKLY AS I THINK EVERYONE ANTICIPATED.
WE REALLY HAVE BEEN MONITORING THAT CLOSELY AND ALL OF OUR CUSTOMERS HAVE TOLD US, NO, WE'RE GONNA SPEND THE MONEY, THEY'RE COMING BACK, WE'RE GONNA SPEND THE MONEY.
WELL, THEY DIDN'T SPEND THE MONEY AND WE SHOULD HAVE TRANSFERRED THAT MONEY TO HOME DELIVERED MEALS.
UM, SO WE HAD A BAD SEPTEMBER BECAUSE OF THAT.
THE GOOD NEWS IS THOSE, THAT MILLION DOLLARS WILL BE CARRIED FORWARD.
SO IT'S NOT LIKE WE LOSE IT, WE CARRY IT FORWARD TO NEXT YEAR, BUT WE REALLY DID NOT ADJUST AS QUICKLY.
WE RELIED UPON OUR, UM, VENDORS' REASSURANCES TOO MUCH.
SO WE, WE HAVE LEARNED FROM THAT ONE, BUT I I'M VERY CONFIDENT THAT AGING WITH THEIR LEADERSHIP, THAT THAT WILL BE OVERCOME VERY QUICKLY.
AND, UH, TITAN BUILDING, WHEN WE PURCHASED IT, WE HAD NO IDEA WHERE WE WERE GONNA GO INTO COVID AND WE HAD NO IDEA THAT EVERYONE WOULD BE WORKING FROM HOME.
AND, UH, SO OUR LEASING IS SLOWER THAN WHAT WE ANTICIPATED.
OUR LEASING AGENT CONTINUES TO BE VERY ENCOURAGED TO US AND CLEARLY THE FEEDBACK WE'RE GETTING FROM OUR PROSPECTS IS GOOD.
WE'RE ABOUT 20% VACANT IN THE TOWER, SO WE'LL BE ABOUT JUST ABOUT FULLY LEASED IN THE PLAZA, UH, AFTER WE SIGNED BEAR COUNTY.
WE CERTAINLY HAVE THE INTEREST FROM THOSE TWO ADDITIONAL PERSPECTIVE TENANTS THAT WILL POSITION US VERY WELL.
I WILL REMIND YOU ALL THAT WE HA WE KNEW WE HAD TO DO SOME DEFERRED MAINTENANCE IN THIS BUILDING.
OUR, UM, PRIOR OWNER WAS LESS THAN FORTHCOMING IN HOW SOME REPRESENTATIONS WERE MADE.
AND WE DO HAVE OUR PENDING LAWSUIT THAT IS SCHEDULED FOR TRIAL IN MAY.
SO WHEN YOU SEE THE BUDGET, AND I KNOW JOHN WILL GO THROUGH IT, THAT WE HAVE BUDGETED ALL THE EXPENSES, BUT WE HAVE NOT BUDGETED ANY RECOVERY.
SO THERE IS A DISTORTION THERE AND WE FEEL CERTAIN WITH, UH, OUR PRIOR OWNER'S HISTORY, HE SETTLES RIGHT AS YOU'RE WALKING IN THE COURTROOM DOOR.
SO IT'LL BE APRIL,
SO, UH, THAT IS THE ONE OUTLIER THERE.
UH, BUT IT IS AGAIN WITH THE, YOU KNOW, EVERY COUPLE OF MONTHS WE'RE GETTING A NEW TENANT.
IT'S MOVING IN A GOOD DIRECTION.
AND I HAVE TO SAY THE FEEDBACK YOU GET FROM OUR CURRENT TENANTS IS VERY,
[6. Discussion and appropriate action upon the recommendation to approve the 3rd Quarter 2022 financial report. - Jenise Diaz/Julio Elizondo A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly Investment Report]
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AS[00:21:15]
YOU CAN SEE HERE, UH, WE'RE SITTING AT IN THE THIRD QUARTER.THIS NUMBER IS A BIT IN WITH, WITH THE MENTIONED EARLIER.
WE'VE HAD SEVERAL THAT IN THE REVERSE OF THAT PERFORM A LITTLE BIT THE UNDERPERFORM A BIT.
UH, SO THEY'RE BEHIND BUDGET A LITTLE BIT, NOT GOING AND COVER SOME OF THE, THE TOPIC THAT SHE MENTIONED AS TO WHICH S IT WAS AND WHY.
ON OUR NEXT WES OF SINCE 41.4 MILLION.
UH, IT, IT'S, IT, THIS IS VERY MUCH IN LINE WHERE WE'RE ABOUT A AGO AND IN ALL WE'VE FOUR, 4 MILLION ON THE INCREASE.
UH, WE COULD JUST, UM, JUST NOTICE THAT THE BUILDINGS IN THERE AND THAT'S THE PORTION OF WHY OR ASSETS GO.
I JUST IT HERE ON OUR POINT HERE.
SO WE HAVE OUR FUND BALANCE, UH, BOTH UNRESTRICTED AND RESTRICTED.
IT'S BROKEN UP BY DEPARTMENTS.
UH, AGAIN, IT'S A SUMMARIZED VIEW.
AS YOU CAN SEE AT THE END OF SEPTEMBER, WE'RE SITTING AT ABOUT SIX POINT $17, UM, COMPARED TO A YEAR AGO OR A COUPLE HUNDRED THOUSAND DOLLARS LOWER.
UH, AGAIN, AT THAT MISSION WE'VE GOT A COUPLE PROGRAMS THAT HAVE TAKEN A DIP INTO THE FUND BALANCE.
UH, AND AGAIN, I'M MENTION ETTE IN THE NEXT FEW SLIDES WHEN IT PROGRAM OUR CASH INVESTMENTS AT THE END OF SEPTEMBER, WE ARE AT FIVE $3 MILLION IN CDS OPERATING CASH AS WELL AS MONEY MARKET AND OUR INVESTMENT POOL HERE WE HAVE OUR INVESTMENT SUMMARY BROUGHT TO YOU BY THE PUBLIC FUNDS INVESTMENT ACT.
WE HAVE BOTH OUR MONEY MARKET INVESTMENT AS WELL AS OUR CDS LISTED WITH THE CURRENT RATES THAT WE HAVE.
UM, YOU CAN SEE THAT THE CURRENT INTEREST THAT WE EARNED WAS 23,000 AND THAT'S BROUGHT OUR BALANCE AT THEIR PROGRAM 9 MILLION.
AND AGAIN, THEY'LL MENTION OUR ACCOUNT RECEIVABLE SLIDE.
UM, YOU CAN SEE OUR BIGGEST OPEN BY CUSTOMER AT THE VERY TOP WE HAVE ON THE VA PROGRAM.
WE, WE DON'T HAVE ANYTHING OVER 90 AS WE MENTIONED HAS HAS BEEN OUR YEAR LONG.
THAT DIRECTOR PROGRAM HAS JUST EXPLODED.
AND SO WE JUST HAVE QUITE A BIT OF
UM, THE NEXT TWO IN HHSC AND BAR NAVAJO AGING, UH, WE DO HAVE SOME PRETTY LARGE OPEN OFFICES, UH, AND WE HAVE SOME AMOUNTS IN OVER, AS YOU MAY RECALL, BACK IN APRIL, MAY TIMEFRAME WE DID OUR ACCOUNTANT THAT WAS IN, UH, LOOK OVER AT THE A PROGRAM.
UM, AND SO WHAT WE NOTICED WAS THAT WE NEEDED TO JUST BUILD CAPACITY IN OUR DEPARTMENT.
SO NOW THESE TWO, UH, PROGRAMS ARE INTO TWO DIFFERENT ACCOUNTANTS.
SO WHAT WE HAVE DISCOVERED IS THAT THERE'S BEEN SOME UNKNOWN NUTRITION AND TRANSPORTATION AS WELL AS, UM, UM, THERE'S AN FOR HI KATHERINE.
AND SO WE HAVE JUST REBUILT ALL OF ALL OF THIS AND UH, ARE IN DISCUSSIONS WITH HHS AND IT'S CURRENTLY BEING REPEATED BY THAT, UM, TO SEE IF IT WOULD BE PAID OUT TO US.
THE OTHER ONE MENTION IS CSEC.
UH, FOR THOSE OF YOU THAT DON'T KNOW EXACTLY WHAT THAT IS, THAT IS THE MISSION I HAVE HERE, RIGHT? IT IT OVERSEES 9 9 1
SO WE DO HAVE A PRETTY LARGE OPEN, UH, AR AS WELL AS OVER 90, UM, OF 6 68.
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UH, THIS IS DUE TO A COUPLE REASONS.ONE OF THOSE IS THERE'S AN CHANGE YEAR, UH, FOR ABOUT 40,000.
SO THAT'S BEING REVIEWED AND IS AS
THE OTHER IS THEY HAVE, THEY DID HAVE A CHANGE IN THEIR PROCESS IN THE WAY WE SUBMIT, UH, OUR FUNDING REQUEST TO THEM.
AND SO, UH, WITH THAT, IN ADDITION TO, UM, THEY'VE HAD UH, PRETTY SIGNIFICANT STAFF NUMBER IN THEIR FINANCE FINANCE DEPARTMENT.
SO THAT PLAYED A BIG PART IN US RECEIVING THOSE PAYMENTS.
SO EVERYTHING IN OVER 90 IS IN THEIR, I MEAN IT IS IN THEIR, UH, COURT AND IT'S BEING REVIEWED BY THEM.
UM, SO WE HAVE NO WORRIES THAT THAT'S GONNA BE UP TO US ON THE STATEMENTS OF REVENUES AND EXPENDITURES WE ARE CURRENT SITTING AT YEAR TO OF, AS OPPOSED TO THE BUDGET THAT WE HAD PLANS TO BE THIS AT THIS TIME OF THE YEAR, WHICH IT WAS.
AND I'M GONNA DETAIL TO WHY THAT ADMINISTRATION, YOU CAN FIGURE THAT WE'RE CURRENTLY ABOVE BUDGET, UH, YEAR TO DATE.
ON THE EXPENDITURE SIDE, THIS IS, THE MAJORITY OF THIS IS DUE TO OUR A CONTRACT.
SO THE CS CONTRACT THAT WE CURRENTLY HAVE, WE BUDGETED A CURRENT FIGURE OF SOMEWHERE ABOUT 40,000, THE ACTUAL, SO THAT COSTS VERY TO DATE, THIS VARIANCE WILL CONTINUE TO STICK ROCK THERE THE YEAR JOHN HAS CORRECTED THAT BUDGET.
SO WE WON'T SEE THIS HAPPENING IN THE FUTURE.
I JUST HAVE TO ADD IT'S A REALLY GOOD THING BECAUSE WE'RE DOING SO MUCH BETTER THAN WE BUDGETED.
UM, ON THE ALAMO SIDE, AS THAT YOU MENTIONED EARLIER, AGAIN WE'RE FIVE UNDER BUDGET ON THE EXPENDITURE SIDE, UH, TWO MAJOR ISSUES.
BOTH THE NUTRITION AND INCOME SUPPORT HAVE BEEN HIGHLY THIS YEAR.
UH, LIVING SEEM LIKE IDENTIFY THOUSAND OF THOSE DOLLARS DO NEED TO BE CARRIED FORWARD INTO THE F BUDGET AND JOHN WILL BE PRESENTING THAT PRESENTATION AFTER THIS, UH, AGENDA.
WE ARE 1.5 MILLION BUDGET EXPENDITURES.
WE HAVE ABOUT MILLION THAT WE'RE FOR TODAY FOR OUR BUDGET IN ART, WE ARE CURRENTLY THREE 5,000 BELOW BUDGET ON THE REVENUES, WHICH STATE A BIG PART ON THAT.
62 AS I MENTIONED, AGAIN, WE DID PURCHASE SOME BUSES OF THREE, UH, USING OUR UNDERS FUNDS EARLIER IN THE YEAR.
IN ADDITION TO THAT, OUR FUNDING AGAIN INS CHOSE TO DEFER THAT TO AROUND NOVEMBER TO HELP OFFSETS MILITARY VETERANS AFFAIRS.
WE ARE CURRENTLY 2.8 MILLION BUDGET ON SIDE.
UH, IN ADDITION TO THAT'S THE SURPLUS AS I JUST MENTIONED.
YOU KNOW, VETERANS ALL YEAR LONG ENVIRONMENTS CONSERVATION.
WE ARE CURRENTLY 74,000 BELOW BUDGET.
ON THE EXPENDITURE SIDE, UH, WE HAVE SEEN A SAVINGS ON THE PERSONNEL LINE ITEM YEAR TO DATE.
AND SO PROGRAM IS HOPING TO DO IS REALLOCATE THOSE FUNDS TO, UM, TO GIVE ADDITIONAL PASSWORD FUNDING TOS ID, AGAIN, SEVEN 7,000 BUDGET ON THE REVENUE SIDE.
IN ADDITION THAT THAT WE SEE A SEMINAR SIX, UH, MAINLY CAUSE OF THOSE MEDICAID FEE SERVICE, UH, REVENUES AS WELL AS PROGRAMS BEEN VACANCIES THAT WE'VE YEAR LONG.
IN ADDITION TO THAT, OF THAT, THE BOARD APPROVED A PAYOUT FOR RETENTION AND SIGN ON BONUSES.
WE'VE PAID ABOUT SOME 20,000 YEAR TOD DATE.
THAT RESOURCES, WE ARE CURRENTLY SITTING 36,000 BELOW BUDGET.
ON THE EXPENDITURE SIDE, THIS IS DUE TO THE TQ GRANTS.
UH, THE GRANT CONTRACTS DID NOT SERVICE EXPECTED.
UH, THAT PROGRAM DOESN'T ANTICIPATE SPEND DOLLARS FUNDS, REGIONAL SERVICES.
THEY'RE 20,000 UNDER BUDGET ON THE FINISHER SITE DUE TO COUPLE DIFFERENT REASONS.
UM, ED HAS A SLIGHT CARRYOVER THAT'S GONNA BE CARRIED FORWARD TO THE THREE BUDGET.
AND THEN EDA CARES, WHICH ENDS AT THE END OF THIS MONTH, UM, HAS A SLIGHT DATE UNDER SLIGHTLY.
UH, BUT PROGRAM DOESN'T ANTICIPATE FULLY EXPAND THAT CONTRACT AND THAT ADMINISTRATIVE BUDGETS WE'RE AT
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3.5 MILLION TOTAL EXPENDITURE TO YOUR DATES AND ON THE BUDGETS, UH, 3.8 HAS BEEN SAVE OR HUNDRED ABOUT 8%.UH, THIS IS IMPORTANT BECAUSE IT'S GONNA ALLOW US TO HAVE A CARRY INTO OUR BUDGET FOR NEXT YEAR OR AN OVER RECOVERY.
UH, IT SHOULD BE JOHN'S TO YOU ALL WHY THAT'S IMPORTANT, UH, FOR OUR QUESTION.
BUT THAT BEING SAID INCLUDES OUR PRESENTATION IF THERE ARE ANY QUESTIONS.
UM, WITH THAT, DO WE GET A, UH, I NEED A MOTION TO MOVE THIS TO, TO THE FULL BOARD.
UM, ANY, ANY DISCUSSION? HEARING NONE, UH, ALL THOSE APPROVED SAY AYE.
ALL RIGHT, LET'S MOVE THIS ON TO THE FULL BOARD.
[7. Discussion and appropriate action upon the recommendation to approve the proposed 2023 AACOG Budget as follows: - Jenise Diaz/Jhoan Torres A. AACOG Organizational Chart B. 2023 Annual Budget Summaries and Spreadsheets 1. 2023 Agency Roll Up 2. 2023 Program and Titan Complex Budgets 3. 2023 Administrative Budgets (Indirect) 4. 2023 General Fund/Unrestricted Budgets]
ITEM IS, UH, THE BUDGET.I, I JUST WANNA MAKE SURE THAT YES, YOU, I MIGHT NOT HAVE HEARD YOU CORRECTLY THAT IT IS BEING MOVED FORWARD FULL.
YES, THAT WAS, THAT WAS A MOTION.
MY NAME IS JOHN DO, I'M YOUR BUDGET OFFICER AND I'M TO SEND TO
I'M NOT GONNA READ ALL TO YOU, BUT WE'RE JUST GONNA OVER AN OVERVIEW WALK ON THE BUDGET BY CATEGORY.
AND I'M GONNA WANNA YOU THE ENTIRE PROCESS BY PROGRAM I INTERACT, WE'RE GONNA THROUGH ALL THOSE.
OUR AGENCY BUDGET AT 80,000,008 OR SO, AND OUR PROPOSED BUDGET IS PROPOSED AT 70 MILLION HERE.
WE HAVE AN AGENCY LIKE I JUST MENTIONED.
WE'RE GONNA PROPOSE A 79 MILLION AGENCY BUDGET STARTING ON THE LEFT.
UH, 70.3 BILLION OF THAT IS FOR PROGRAMS AND THOSE ARE FUNDED BY ALL GRANTED PROGRAM INCOME.
MOVING OVER TO THE RIGHT A LITTLE BIT, WE'RE TALKING ABOUT OUR DIRECT EXPENDITURES ARE 5.3 BILLION.
AND THOSE ARE OUR SUPPORT DEPARTMENTS.
THAT INCLUDES ACCOUNTING, GENERAL COUNCIL, HUMAN RESOURCES MANAGEMENT, ALL OF THOSE SUPPORT STAFF.
OVER TO THE RIGHT WE HAVE OUR GENERAL FUND.
THOSE EXPENDITURES ARE NOT BEING MILLION.
THOSE ARE LIKE WHO JUST TALK EMS, PAY, THINGS OF THAT NATURE AND THE TYPE TOPICS THAT WOULD GENERALLY BE ROLLED UP INTO A GENERAL FUND.
BUT WE LIKE SEPARATING IT OUT SO IT DOESN'T GET PART OF IN THOSE NUMBERS.
UH, THOSE EXPENDITURES ARE CURRENTLY SITTING AT 2.3 MILLION AND WE DO RECOVER THE PRO AT SHARE OF EXPENSES OF THAT, UH, OF CERTAIN THIS IS OPERATING EXPENSES OF INTEREST AND UH, CAPITAL RESIDENTIAL.
THIS IS JUST THE MORE DETAIL THAT FUND BALANCE FOR PROGRAMS. THREE IS BE ABOUT FIVE MOVING DOWN ON VERY FIRST ALL 70.3 MILLION REVENUES AND EXPENDITURES AND INDIRECT WITH 70.3 MILLION AS WELL FOR OUR NET REVENUE 30.
MOVING OVER ONE COLUMN OVER TO THE RIGHT TO, WE'RE GONNA HAVE ABOUT THREE 10,000 CARRYOVER AND THAT IS DUE TO USS EXPECT TO UNDERSPEND OUR ANNUAL BUDGET THIS YEAR.
UH, SO WE'RE EXPECTING TO SPEND ABOUT FIVE, 3 MILLION IN THE REP NEXT YEAR.
SO WE WITH THAT CARRY BOARD MOVING OVER NEXT YEAR, WE'RE EXPECTED 20 TO CARRY FORWARD TO 2020.
I DO WANNA START WITH THE GENERAL FUND.
SO YOU'RE GONNA GET 20 MILLION FUND BALANCE THERE.
UH, THAT'S NOT NECESSARILY TRUE.
THAT NUMBER DOES INCLUDE A COUPLE THINGS AND THAT IS GOING BE FOR OUR FINANCIALS, UH, GENERALLY ACCEPTED OR DEADLY, ASK US TO PUT OUR ASSETS OR OUR CAPITAL ASSETS AND MOVE THEM UP TO THAT.
SO OUR BUILDING SITTING IN ANY CAPITAL ASSETS THAT WE HAVE ALL GET UP INTO THAT NUMBER.
THAT NUMBER APPROXIMATELY 20 BILLION OR 20.
UM, SO MOVING ON TO THE REVENUES IS GONNA BE 1.3 MILLION.
I JUST TALKED ABOUT BASIC AND MESSAGE AND THAT NATURE EXPENDITURES 1.1 MILLION FOR NET REVENUE EXPENDITURES, 75,000.
AND ON THE LAST COLUMN, THE SAME COLUMN WE HAVE WITH TOTAL REVENUES OF 1.5 MILLION,
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TOTAL EXPENDITURES OF 2.3, UM, FOR AN REVENUE EXPENDITURES OF 7 87 LIKE I MENTIONED EARLIER, THAT WOULD NORMALLY BE TIED UP IN THE GENERAL FUND CAUSE THEY'RE ONE OF THE SAME.BUT WE SEPARATED OFF PRESENTATION BUSINESS HERE.
SO WHAT THIS IS MEANT TO DO IS BRIDGE US FROM THIS POINT AT THE END OF SEPTEMBER, 2022 THROUGH THE END OF 2023.
SO, UH, THE FIRST COLUMN WE HAVE OUR CURRENT FINANCIAL.
SO IF YOU HAVE FINANCIAL BACK IN FRONT OF YOU, YOU WILL SEE THOSE NUMBERS.
THEN WE HAVE 22 FORECASTS AND THE SECOND COLUMN OVER, I'M NOT GONNA WALK DOWN EVERY SINGLE NUMBER HERE, BUT I'M GONNA POINT OUT S UM, THAT STICK OUT TO YOU.
ART, FOR EXAMPLE, UH, LIKE LET'S TALK ABOUT, YOU KNOW, THEY'RE EXPECTING TO SOME OF THAT BALANCE AT THE, THE YEAR ACCUMULATED RESTRICTIVE FUND BALANCES AT THE BEGINNING OF THE YEAR USING CARES THAT DROPPED TO THEIR LINE.
NOW THEY'RE GOING TO USE SOME OF THAT FUND BALANCE TO KINDA INTO MOVING BACK TO OUR TRADITIONAL OPERATIONS AT THE END OF THE YEAR.
AND PUBLIC SAFETY, THEY'RE GONNA DECREASE BY NOW.
I DO NOTE THAT'S CURRENT FOR SAFETY ISN'T IT'S A PROGRAM.
WE HOPE THAT THAT PROGRAM VERSUS THROUGH THE ACADEMY, UM, AND YOU KNOW, THERE IS SERVICE COURSES WE NEED TO, BECAUSE IT'S PROGRAM, WE ARE REQUIRED TO FUNNEL THAT TO THE PROGRAM AND USE THAT FOR SERVICES AND FOR, SO THAT'S WHY WE'RE GONNA BE USING THAT.
SO THIRD, WE HAVE OUR AT THE END THIS YEAR AND THEN OUR THREE CHANGES TO FINANCES.
UM, I CAN WALK DOWN THESE THIRD SIDE, BUT YOU KNOW WHAT I MENTION BY RIGHT NOW, MILITARY VETERAN AFFAIRS GENERALLY MONEY HERE THEY ARE 99,000 THIS YEAR.
AND THE REASON FOR THAT IS THEY ARE OPERATING AT THE SURPLUS AS THEY GENERALLY DO, BUT THEY ARE GOING TO BE FINDING OUT THEIR, AS YOU MAY RECALL, OUR JULY MEETING PROTECTS AND RISINGS FOR FOUR AND OUR, SO THAT RENT EXPIRES IN MARCH OF NEXT YEAR, BUT IT HASN'T GONE UP FOR REAPPLICATION YET.
UH, THAT IS ACTUALLY GONNA BE IN THE NEXT COUPLE MONTHS.
SO WE DO HAVE AN HERE THAT WE'RE SUPPORT THAT GRANT NEXT YEAR.
HOWEVER, IF WE APPLY IN DECEMBER, THAT'S INCREASE.
AND THE VERY COLUMN WE HAVE PROTECT THE PHONE BALANCE.
CAN I JUST SAY ONE THING? I THINK IT'S SUCH A WONDERFUL EXAMPLE OF HOW A PROGRAM CAN ALLOW US TO PROVIDE MORE SERVICES.
THE FACT THAT WE'RE MANAGING IT THIS TIME ABOUT 550, UH, VETERANS AND THAT GENERATING THAT INCOME, UH, FROM THE VA PROGRAM AND WHEN BOTH THE UH, RIDES FOR TEXAS HEROES AND HOMES FOR TEXAS HEROES, WHEN THAT FUNDING IS GONE, WELL, IT WAS GONE THE END OF JUNE AND FOR THE NEXT YEAR TO BE ABLE TO CONTINUE THAT PROGRAM IS PHENOMENAL BASED ON THE REVENUE THAT WE'RE EARNING FROM THE VETERAN PROGRAM.
AND AS, AS JOHN SAID, UH, TEXAS VETERANS NETWORK HAS BEEN SO EXTRAORDINARILY SUCCESSFUL, BUT TEXAS WORKFORCE COMMISSION HAS NOT STATED WHAT THEIR PLANS ARE FOR THAT PROGRAM.
AND EVERY MONTH WE ASK THEM, ARE YOU GOING TO RELEASE ANOTHER R F P? ARE YOU GOING TO CONTINUE IT? AND THEY CAN'T GIVE US AN ANSWER.
SO SINCE THAT FILLS SUCH A TREMENDOUS VACUUM IN OUR 27 COUNTY REGION THAT WE'RE CURRENTLY SERVING, UH, WE ARE FUNDING IT ALSO OUT OF THE REVENUE EARNED FROM MILITARY, UH, FROM THE, THE VA PROGRAM.
SO I WE'RE EXTRAORDINARILY LUCKY TO HAVE THAT PROGRAM AND FOR THE VA TO CONTINUE TO WANT TO GROW IT.
THEY ARE TALKING ABOUT GROWING IT IN LANCO AND UH, THE AREA THEY FINALLY MENTIONED WAS UNIVERSAL CITY, WHICH REALLY SHOULD BE A GOLD MINE.
SO WE'RE REALLY OPTIMISTIC, BUT WE BUDGETED IT VERY CONSERVATIVELY.
WE DID NOT USE THE NUMBERS THAT THEY'RE GIVING US CUZ THEY'RE VERY, VERY OPTIMISTIC.
AND LIKE THIS YEAR IT TURNED OUT TO BE TRUE.
BUT NEXT YEAR, JUST TO BE CAREFUL, WE BUDGETED VERY CAUTIOUSLY WITH OUR, UM, THE NUMBER OF CASES WILL BE, UM, MANAGING.
SO I JUST WANTED TO SHARE THAT A LITTLE BIT WITH YOU CUZ I DON'T THINK THE NUMBERS QUITE TELL THE STORY.
SO SORRY, FRED, UH, JOHN ON, ON ASSETS AND I KNOW THAT I, IT TAKES ME A WHILE TO CATCH UP, BUT THE, THE DIFFERENCE BETWEEN SEPTEMBER 21 AND AUGUST 22 IS OVER 3 MILLION UNDER
[00:40:01]
THE BUILDING FOR THE BUILDING.SO WE, IN SEPTEMBER OF 21, WE HAD A VALUE OF 15.7 MILLION FOR THE BUILDING AND IN AUGUST OF 22 WE HAD A 12.2 MILLION.
SO THE END OF THE YEAR, LAST YEAR'S, YOU KNOW, UH, OUR NOT NOT WAS OUR FIRST YEAR OWNING THE BUILDING.
SO WHENEVER OURS CAME IN AND GOT PRESENTATION CHANGES, SO HAD US SOME EVENT AROUND, HAD US SOME STUFF DOWN TO OUR EQUITY.
IT'S, IT'S JUST A DIFFERENT LOCATIONS NOW.
BUT THE, THE VALUE OF BUILDING THATS JUST PRESENT.
I JUST COULDN'T, I COULDN'T FIGURE OUT, I MEAN, UH, I GUESS IT'S UNDER FFF AND E MAYBE CAUSE IT LOOKS, YOU KNOW, THE, SO CONSTRUCTION PROGRESS IS A LITTLE BIT AND UH, DEPRECIATION'S A LITTLE BIT, BUT IT'S, SO I GUESS IT'S UNDER FFF AND E THEN SIR.
I JUST, THAT THAT ANSWERS MY QUESTION IN WE CAN APPRECIATE THE BUILDING.
WE CAN'T APPRECIATE THE LAND WITH THE GASBY.
YOU HAVE THE THEY SCREWED IT UP.
I GOT YEAH, NO, I HEAR WHAT YOU'RE SAYING THERE.
YEAH, NOW IT'S COMING BACK TO ME NOW CAUSE THEY EXPLAINED THAT TO US.
UH, I'M GOOD AT ASKING DUMB QUESTIONS.
UM, AND THIS IS PROBABLY ONE, BUT IT'S BOTHERING ME UNDER LONG TERM DEBT UNDER LIABILITIES YOU HAVE SEPTEMBER 21, 11 MILLION 8 96, 230 $7 AND IT DISAPPEARED.
IT LOOKS TO ME LIKE IT GOT MOVED UNDER INVESTMENTS IN GENERAL FIXED ASSETS.
BUT, UM, UH, I CAN'T FIGURE OUT WHERE IT WENT TO.
UH, I'M GUESSING AT THAT AND, BUT I DON'T UNDERSTAND WHY LONG TERM DEBT COULD BE TRANSFERRED TO INVESTMENTS IN GENERAL FIXED ASSETS.
SO I JUST WONDER WHERE THAT $11 MILLION WENT TO.
THAT'S A GOOD QUESTION ACTUALLY.
UM, SO ONCE AGAIN PRESENTATION.
SO AS ACCOUNTANTS, OUR FIRST A OUR FIRST THAT SHEET WE WANNA KINDA DOWN AND PAY IT OFF AS WE CAN.
SO PRESENTATION OF GAS REPOSES IS BECAUSE WE HAVE TO PRESENT ON WHAT'S CALLED THE CURRENT ECONOMIC RESOURCES.
HOW THAT'S PRESENTED IS THAT WE HAVE TO SHOW BUILDING ASS AN ASSET AND THEN WE HAVE KIND OF EXPENSE DOWN.
WE, THAT'S, THAT'S MOVE WE'RE NOT SUPPOSED TO PRESENT.
I I JUST AM ASKING WHAT LINE ITEM YOU MOVE THE 11 MILLION 8 96 230 $7 TO.
SO WHAT HAPPENED WAS AT THE END OF 20 WE WERE REQUIRED TO TAKE THE LOAN, THE DEBT AS A REVENUE SOURCE.
IF WE RECOGNIZE THE WHOLE ONES REVENUE SOURCE AND OVER TIME WHAT WE'RE DOING IS WE'RE EXPENSING THE PAYMENTS, THE, THE UH, PRINCIPLE ON THE HOME.
IT GETS EXPENSED EVERY MONTH THAT WILL EITHER WAY THIS NUMBER.
SO THIS NUMBER WILL INCREASE AS WE PAY THE PRINCIPAL ON THE LOAN.
SO YOU'RE TREATING THE DEBT AS A REVENUE SOURCE.
IT IT, FOR PURPOSES IT'S WAY EASY.
SO READ GABY AND SEE IF YOU'LL UNDERSTAND IT.
DO WHAT? READ GABY AND SEE IF YOU CAN UNDERSTAND IT.
THAT IS NOT SOMETHING I WANT DO
WHY WE GOT HELP JUDGE EVANS CAN EXPLAIN IT.
IS ANYBODY TO DO FOR EVERYONE? THANK YOU JOHN.
UH, SO I DID REALLY QUICK TO SEE YOU A PROFESSOR THE LIKE MENTIONED IT'S SOMETHING THAT WE TAKE EVERY DOLLAR WE SPEND WITH SOME EQUIPMENT.
UH, THAT'S THERE WAS WE'RE BUT OBVIOUSLY THAT THAT'S AGAIN SEE WHAT WE NEED TO DO WITH THAT.
BUT IT'S A LOT PROGRAMS, IT'S A LOT SIMPLER FOR EVERYBODY.
WE JUST KEEP IT SPECIFIC IF WE CAN.
UM, AND OFTEN ALWAYS WITH PREPARING THE BUDGET ANALYSIS, HISTORICAL DATA, MAKE SURE OUR NUMBERS PICKING PICKINGS AND THAT WHAT PROGRAMS ARE DOING.
IT'S JUST SORT AND I COULD INTERJECT ONE THING ON THE INDIRECT.
MY GOAL AND WE MADE REALLY GOOD PROGRESS THE FIRST FEW YEARS AND NOW WE'VE KIND OF INSTALLED AT 12 TO 12.4% IS TO GET DOWN TO 10%.
CUZ ONCE WE GET DOWN TO 10% THEN OUR FUNDING SOURCES REALLY DON'T ASK ANYMORE QUESTIONS.
UH, ANYTIME YOU'RE DOING IT OVER 10% THEN YOU HAVE TO HAVE AN APPROVED INDIRECT PLAN.
[00:45:01]
UH, BUYER COGNIZANT AGENCY, OUR COGNIZANT AGENCY IS ED EIGHT.AND SO WE HAVE TO SUBMIT OUR INDIRECT PLAN TO THEM EVERY YEAR AND THEY HAVE TO APPROVE IT AND WE USE AND WE HAVE TO SUBMIT THAT TO JUST BY ALL OF OUR FUNDERS.
SO WE KEEP HOPING SOMEDAY WE CAN GET DOWN TO 10% CAUSE THEN OUR LIFE GETS MUCH EASIER.
BUT THAT IS REALLY PUT THROUGH THE RINGER AND NOT ALL AGENCIES ACCEPT ED.
SOME OF THEM ARE REALLY DIFFICULT WITH IT AND UM, AND I HAVE TO SAY ACCOUNTING REALLY HAS TO VALIDATE AND SUBSTANTIATE THAT INDIRECT NUMBER THAT WE CHARGE.
SORRY, LIVING LIVING ADJUSTMENT.
UM, A POLICY MATCHES THE SOCIAL SECURITY ADMINISTRATION.
SURE ENOUGH, THIS ACTUALLY I MENTION YOU KNOW AS WE DON'T, YOU KNOW EVERYBODY THAT A 0.7% IF WE WERE TO DO THAT, IT WOULD MAKE OUR BUDGETS I THINK ON THE PROGRAM SIDE AND WE WOULD NOT BE ABLE TO, I THINK MEET OUR, THAT WE EXPECT OUR CONTRACTS JUST DON'T ALLOW THAT LIKE AN I D D, WE HAVEN'T HAD AN INCREASE IN 10 YEARS DESPITE OUR HAVING TO TAKE CARE OF OUR, OUR STAFF.
SO IT'S A VERY DIFFICULT SITUATION RIGHT NOW.
AND ALSO I GUESS WE'RE ON THE SIDE MENTION THAT THE LAST QUARTER CHANGES TO THE SALARIES OF KNOW, BUT THAT'S A LITTLE BIT MORE WHERE YOU CAN PICK AND CHOOSE AS OPPOSED TO WHENEVER YOU AND RISING TIDE BRINGS ALL SHIPS UP AND THAT THAT WOULD BE MORE DIFFICULT TO WHEREAS THE WAY I THINK WE DID IT, WE CAN WORK HERE WE KNOW IS ON INSURANCES.
SO OUR ACTUALLY IS CHARGED WHAT WE CALL AGENCY FREE THREE.
SO WHENEVER WE CHARGE OUR PERSONNEL UM, THE GRANTS, WE CHARGES THIS ADDITIONAL 30% AND THAT THAT 30% THAT WE PROVIDE TO THE EMPLOYEES, IT SURE IT THAT.
SO WHEN WE CALCULATE OUR 33% FRENCH RATE, WE ACTUALLY USE A 60% INSURANCE UH, ESTIMATE THAT WE WERE GIVEN AT THE TIME.
SO RIGHT NOW AFTER THIS MEETING, I'M CONTINUING TO WORK ON WHAT RATE MIGHT LOOK LIKE IF IT DECREASES WELL THAT'S GONNA BE IT BE DECREASED PERSONNEL EXPENSES AND MORE MONEY THAT PROGRAMS ACTUALLY PUT OUTTA THEIR SERVICES.
SO WE'RE ON THAT RIGHT NOW AND WE'LL SEE IF THE RATE NEXT TIME YOU DECEMBER IT MIGHT A BIT LOWER BUT IT MAKE A CHANGE IN THE, I JUST WANNA SAY I REALLY HAVE TO APPRECIATE THE JOB OUR CONTRACTOR DID UH, BECAUSE AS JOHN SAID, THE INITIAL ESTIMATE THEY GAVE US WAS 16% AND JUST LAST WEEK THEY CAME BACK WITH THE 6.4% AND THEY TOLD US THAT THE AVERAGE IS LIKE 30% FOR HEALTH INSURANCE INCREASES THIS YEAR.
SO I'M NOT SURE IF THAT'S ACCURATE OR NOT, BUT I'M VERY PLEASED WITH A 6.4%.
CAUSE WHEN WE LOOK AT OUR HISTORY, WE HAD SOME VERY EXPENSIVE UM, HEALTH INSURANCE CLAIMS IN THE PAST YEAR.
SO TWO YEARS AGO IT WAS COVID AND THIS PAST YEAR WE HAD A COUPLE OF EXPENSIVE CLAIMS. BUT THE 6.4% I CERTAINLY APPRECIATE.
SO AN AVERAGE HAS INCREASED ABOUT THREE QUICK 5% OVER THE LAST 80 YEARS.
WE'VE ONLY HAD ONE, WE ZERO THIS YEAR WE HAVE 6.4 SO IT'S KINDA CONSISTENT.
SO THIS OUR PROGRAM BUDGET SUMMARY.
I'M BUDGET, I DID KINDA ONE OUT FROM THIS THIS EARLIER.
UM, ALL THESE NUMBERS RIGHT NOW WE'RE GONNA EACH INDIVIDUAL BUDGET, THIS JUST LEVEL OVERVIEW, WE'RE GONNA START WITH THE PROGRAMS. WANNA MENTION ONE THING, HAVE SOMETHING, LOOKS LIKE THIS IS A BIG OLD DOCUMENT.
UH, IN THE TOP RIGHT CORNER YOU'RE GONNA SEE THAT IT HAS THE REFERENCE PAGE, UM, THAT YOU CAN GO IN IF YOU WANNA FOLLOW ALONG WITH ME OR YOU TIME READING LATER.
AND THERE'S ANOTHER NUMBER SPREADSHEET.
SO YOU NUMBERS FOR PROGRAM YOU.
SO WE'RE GONNA START WITH OUR, WE HAVE OUR 22 BUDGET AT 60 AND OUR BUDGET AT MILLION.
[00:50:01]
RELATED, THERE'S A FEW BUT THE POINT IS ONE POINT WE THIS YEAR WE'RE NOT BUDGETING ANYTHING LIKE THAT YEAR AND THAT'S WHAT YOU REALLY ATTRIBUTE TO THAT ONE QUICK DOLLAR DECREASE THERE.AND IT'S OUR, WE FOCUS ON BUDGETING MATCHING EXPENSES AND REVENUE WHILE MAINTAINING A GROWING RIDERSHIP AND OBVIOUSLY GETTING BACK TO OPERATIONS, YOU KNOW, A VULNERABLE, UH, HOW AGING, UH, THEIR 22 BUDGET IS 0.4 MILLION AND THERE'S THREE BUDGET IS SIX 3 MILLION.
THERE'S FACTORS ON DROPPING OFF.
SO WE HAVE SOME OF THAT AND WE HAVE S OF THAT'S KINDA WE OFF OF THAT NATURE.
UM, THEY HAVE, THEY'RE SIMILAR DIRECT AND THAT'S GOING BE JUST KINDA BRINGING EVERYTHING UNDER ONE UMBRELLA AND REALLY CONSOLIDATING RESOURCES SO THEY CAN REALLY WORK TOGETHER.
THAT'S WHAT ALIGN COMPETENCIES MOVING OVER TO THERE.
NOW WE HAVE A BUDGET AT 14.3 MILLION AND A3 BUDGET 12 3 MILLION.
THAT'S ABOUT A TWO DECREASE AND ONCE AGAIN WE HAVE A COUPLE THINGS I WENT.
THEY HAVE MILLION SO THAT'S INCREASE IN THE BUDGET.
BUT FEW DROPPING ONES ARE GOING TEXAS ASSISTANCE PROGRAM.
I THINK I WAS BUDGET CLOSE TO AFFILIATE AND THEN UM, JUST A FEW OTHERS ARE CARE THINGS OF THAT NATURE.
AND YOU KNOW, I THINK JUST DIRECTLY ALAMO AND, AND YOU REALLY SEE THE, ALL THE ADDITIONAL COVID FUNDING THAT CAME IN ARE ALAMO AGING, BEAR AGING ESPECIALLY HAD AN INFLUX OF FUNDING.
UH, INTERESTINGLY WHEN WE GET TO WEATHERIZATION BY NEXT YEAR WE SHOULD HAVE A BUDGET MOD WHERE THEIR MONEY WILL BE INCREASING.
BUT SOME OF THAT IMMEDIATE INFLUX IS WEANED AWAY, THANK GOODNESS.
OH FOR WEATHERIZATION 3 MILLION AND OUR BUDGET IS TWO POINT.
THE MAIN REASON FOR THAT DECREASE IS GENERALLY THE USE OF DECREASE FOR THE YOUNG PROGRAM.
WE DID A BUDGET AND THEY TAKE A VERY LONG TIME TO GET THAT.
I THINK THIS YEAR WE JUST NOW GOT WORD AT THIS POINT IN THE YEAR.
SO WHAT WE'RE GONNA DO IS NOT LOOKING IT FOR IT.
IF IT COMES IN NEXT YEAR, WE'LL JUST ADD THE, OR BRING IT TO YOU GUYS AND WE'LL IT TO THE BUDGET AND WHETHER IT'S ISSUE WE'LL FOCUS ON INCREASING THE ANALYSIS AND MODIFICATION PROGRAMS AND INCREASING S AND THE STRATEGY.
THEY'RE GRANT TO PROVIDING A LOT MORE SERVICES.
UH, MOVING OVER TO IDD, THE
THERE'S A OF I GO INTO THAT, IT'S GONNA BE, YOU KNOW, YOU HAVE PASS YOU A, THEY HAVE A LOT OF NEW PROGRAMS COMING IN AND THAT'S ATTRIBUTED TO THAT INCREASE AND THEY'RE GOING TO CONTINUE TO EXPANDING ACCESS TO EMPLOYMENT SERVICES WITH TEXAS WORKFORCE COMMISSION CONTRACT.
AND JUST LIKE I MENTIONED EARLIER, JUST BRINGING OUT A LOT OF NEW PROGRAMS CONTINUE TO SERVE THAT COMMUNITY.
CONSERVATION TWO BUDGET IS AT 3 83 20 20.
BUDGET IS SITTING AT SIX THIS TIME.
THEY'RE JUST GOING APPLY FOR OR PROVIDING TECHNICAL ASSISTANCE REGARDING REGIONAL SOLUTIONS RESOURCES.
THEY THE PLACE, UM, THAT'S THE RESOURCES ARE WITH TWO BUDGET, IT'S
UM, I MEAN THIS IS, WE HAVE COUPLES IN BUT OR TO SEE IF BIG'S AND THEN YEAH, A COUPLE OF BIG BRANDS COMING IN IN THAT THIS SUMMER I THINK THEY HAVE GOING AND THEY'RE GOING EVALUATE, EVALUATE, IMPACT CONTROL STRATEGIES USING SOFTWARE OTHER AND MENTIONED EARLIER THEY HAVE ALL THEIR INITIATIVES.
YOU HAVE MORE DETAIL THAN YOU COULD EVER.
YOU REALLY WANNA MORE ABOUT, WELL BUDGET BUDGET IS 5 MILLION.
THEY ALSO HAVE A COUPLE NEW BIGS.
I THINK THE THINGS THAT NATURE, UM, THEY'RE GOING TO THE, THE PLANNING PROCESS, THE RANGES THAT I JUST TALKED ABOUT.
REGIONAL SERVICES 22 BUDGET THREE 7,000 BUDGET IS 20, THAT'S ESSENT
[00:55:01]
DECREASE DROPPING OFF THAT WAS GOOD AMOUNT OF BUDGET AND THAT'S JUST NOT, THEY WILL DEVELOP FINAL COMPREHENSIVE DEVELOP STRATEGY WITH RIGHT NOW POINT BUDGET.AND AS ALWAYS, YOU KNOW, WE, WE, WE DID THAT A LOT
SO THEY'RE GONNA CONTINUE WORKING ON THAT.
AND THEN WHEN SPEND, WE CLOSED OUT TWO GRANTS.
WE CLOSED OUT A A 5 MILLION CPS GRANT, UH, TO STABILIZE THE ELECTRIC SUBSTATIONS IN 11 DIFFERENT LOCATIONS.
AND WE CLOSED OUT OUR CURRENT CUP GRANT.
SO BOTH OF THOSE GRANTS ENDED.
UH, IN THE SPRING, PROBABLY THE SPRING WILL BE APPLYING FOR A NEW GRANT.
UH, IT'S CALLED A MER GRANT FOR TO EVALUATE YOUR RESILIENCY.
UH, BUT THAT WOULD BE IN THE SPRING TO SEE IF WE'RE ABLE TO BE SUCCESSFUL WITH LANDING THAT GRANT.
SO THAT BIG DIFFERENCE IS REALLY BECAUSE THE, UH, WE'VE CLOSED OUT TO THOSE GRANTS THAT WE HAD.
GRANT THAT, SORRY ABOUT, THAT'S
UM, MOVING BEING WE, THAT'S THE PROGRESS FOR NOW.
SO WE'RE GONNA MOVE TO OUR MID BUDGETS.
SO WE HAVE OUR 22 FORECAST ON THE RIGHT THREE BUDGET.
UH, THAT'S GONNA BE ABOUT CLOSE 50,000 DIFFERENCE.
AND I'M GONNA WALK DOWN, WE'LL BOTH EACH ONE.
UH, STARTING THE COUNTY, OUR BUDGET IS POINT BUDGET 12, NOT PERSONNEL WOULD INCREASE SALARIES.
AND THE OTHER THING IS WE HAVE TRAVEL.
SO THIS ASK MORE FOR TRANSIT YEAR, THERE WAS NO TRAVEL REALLY PLANNED.
THAT'S INCREASING NEXT YEAR TRAINING, THINGS THAT NATURE.
SO DOES THAT GIVE US A ENOUGH STAFF AND ACCOUNTING TO DO SO? WE DON'T HAVE, I CONTINUALLY ASK THEM ABOUT THAT CUZ WE DID WHEN THE COVID MONEY STARTED COMING IN, WE DID ADD AN ACCOUNTANT TO THAT AND I CONTINUALLY ASK IF THEY FEEL THEY HAVE APPROPRIATE STAFFING.
I THINK THAT WE'VE HAD SOME CHANGES THIS YEAR CUZ WE HAD A VERY LONG TERM ACCOUNTANT WHO LEFT, WHICH IS WHEN WE DISCOVERED WE HAD ISSUES.
THEY ALSO HAVE MADE A CHANGE IN ONE OF OUR ACCOUNTANT POSITIONS.
WE HAVE ONE VACANCY THAT THEY'RE GOING TO BE FILLING HOPEFULLY IN THE NEXT WEEK OR SO.
UH, SO WE THINK THE SKILL SET THAT THEY'RE COMING WILL BE BETTER.
UH, WE HAVE AN ADDITIONAL CHANGE WILL BE COMING BECAUSE WACA IS GONNA BE RETIRING IN MARCH.
AND SO, UH, THEY'RE LOOKING AT HOW THEY'RE GONNA ORGANIZE TO REPLACE, UH, THAT POSITION.
SO I THINK THEY'RE COMFORTABLE WITH THE STAFFING, BUT THAT'S THE ONE QUESTION I REALLY ASK THEM.
AND I DON'T THINK IT'S THE NUMBERS AS MUCH AS THE SKILL SET.
SO I THINK THAT THE TWO NEW STAFFERS THAT WE HAVE, I THINK WILL HAVE A MUCH MORE ROBUST SKILLSET SET THAT WILL GIVE THEM MUCH MORE WHAT THEY NEED.
CAUSE OUR PROBLEMS IN A COUPLE OF AREAS WAS THE SKILL SET THAT THE PRIOR FOLKS HAD, NOT THE NUMBERS AS MUCH, IF THAT MAKES SENSE.
WE NEED TO BE SURE WE HAVE ENOUGH PEOPLE THERE NOW.
AND SHE SAID IT'S SOMETHING WE COULD TO EVALUATE, YOU KNOW, MAKING SURE THAT THE ACCOUNTANTS ARE OVERWORK OR THAT THEY'RE OVERWHELMED IN THAT WE'RE GIVING EACH GRANT THE INDIVIDUAL ATTENTION THAT IT NEEDS TO MAKE SURE THAT WE'RE NOT MONEY ON THE TABLE OR GETTING THIS LOT COSTS.
WE STARTING OUR STAFFING, OUR PERSONNEL, WHAT'S HAPPENING, WHY IS IT HAPPENING? BUT ITS, YEAH CAUSE WE, WE DON'T NEED TO HAVE UNBILLED.
NO WE DON'T IT THAT IT'S ACCEPTABLE NOW.
IT'S ABSOLUTELY NOT ACCEPTABLE.
AND WE HAD A PROBLEM IN AGING WITH UNBUILD AND THEN WE HAD A PROBLEM IN AN, UH, ANOTHER PRO PROGRAM WHERE THEY DIDN'T GET THE BUDGET MO MADE IN TIME.
SO WE HAD TWO PROGRAMS WHERE THE ACCOUNTANTS CLEARLY DROPPED THE FALL.
NEITHER OF THOSE ACCOUNTANTS ARE WITNESSES.
WE, WE NEED TO KNOW IF THEY NEED MORE STAFF.
UM, MOVING TO THE AGENCY NOW THAT I QA SALARY MS RAP COURSE,
[01:00:02]
CHOOSING THINGS OF THAT NATURE THAT ARE PROVIDING THOSE OVERSIGHT OR CLIENT'S, RIGHT.OFFICER COURSE SERVICE SALARY AND A FEW OTHER STUFF.
UM, AND THEIR INITIATIVES ARE KINDA PACE PROGRAMS AND JUST STATIST AGENCY VARIOUS WAYS AND ELABORATE ON THAT.
WE'VE HAD, UH, TWO PACE PROGRAMS CLOSE AND WE'RE VERY EXCITED ABOUT THAT.
ONE IN CASTROVILLE AND ONE IN SAN ANTONIO.
WE HAVE A VERY LARGE ONE IN SAN HIGH PROFILE ONE IN SAN ANTONIO THAT SHOULD BE CLOSING ANYTIME.
WE HAVE A TIMETABLE FOR ADDITIONAL CASTROVILLE ONES TO, UM, CLOSE.
AND NOW THAT THE ECONOMY IS PICKING UP, WE'VE HAD A LOT MORE INTEREST AND PHONE CALLS AND UH, FOLKS REACHING IN.
SO WE'RE HOPEFUL TO HAVE, UH, ADDITIONAL PACE PROGRAMS LAUNCHING.
UM, CUZ IT'S, IT'S REALLY CATCHING ON AND PEOPLE ARE VERY BUSY.
SO THAT'S THE GOOD NEWS WITH THOSE.
AND UM, AND, AND I THINK THE STAR PLUS PILOT, YOU KNOW, WE'VE, YOU'VE HEARD ABOUT IT FOR YEARS NOW THAT IT'S GONNA BE LAUNCHING AND EVERY YEAR WE THINK IT'S GONNA LAUNCH.
BUT WE HAVE TO REMEMBER IT IS UNDER HHSC AND THAT SAYS A LOT BY TWO YEARS LATER WE'RE STILL WAITING FOR THE STAR PLUS PROGRAM TO LAUNCH.
SO WE'RE VERY HOPEFUL THAT THIS YEAR IT WILL, BUT IT HASN'T YET.
OKAY, MOVING ON TO OUR AGENCY OPERATIONS.
SO THIS ONE I BUDGET WAS FORECAST ACTUALLY ENDING.
THE REASON FOR THAT IS THERE WAS CONFUSION.
SO WHENEVER WE, OF OUR NEW PERSONNEL, A LOT OF PERSONAL TALENTS GETTING CHARGE TO THE OPERATION BUDGET AS OPPOSED TO THE PROGRAMS WHERE THEY WERE BUDGETED.
SO THAT'S WHY THIS BUDGET OVER THIS YEAR, THAT MEANS NORMALIZE DOWN TO 10 BUDGET.
UM, THE AGENCY OPERATIONS DIRECTOR OR SENIOR DIRECTOR OVERSEES AGING IN PART.
SO HE'S WORKING CLOSELY WITH THAT TO IMPROVE THEIR BUSINESS PROCESSES.
CONTRACTING, INVOICING, PURCHASE ORDER PROCESS, WORKING, UH, MOVING OVER MORE GENERAL, UM, WAS, BUT WE DID THE LY FOR THAT INCREASES LAST YEAR.
WE BUDGET OUR SINGLE AUDIT FOR ABOUT THOUSAND THIS YEAR.
WE BUDGETED THEY BECAUSE THE ORDERS HAD TWO ADDITIONAL TESTING FOR VARIOUS REASONS.
UM, SO THERE IS A GOOD CHANCE ACTUALLY COME IN UNDER, BUT IN THE INTEREST OF JUST KINDA WHAT WE SEEN STORY WEEK, WE'RE GONNA GO WITH THIS FIGURE AND THEN IF HOPEFULLY WE HAVE, YOU KNOW, WE'LL GET EVERYTHING OUT PLAN BE MORE TIMELY THAN WAS THIS YEAR.
AND I HAVE TO POINT OUT THAT WHEN THEY DID THEIR PROPOSAL, IT WAS BEFORE COVID AND OUR BUDGET'S GONE FROM 50 MILLION TO 80 MILLION IN TWO YEARS.
SO THAT'S GONNA INCREASE YOUR AUDIT ALSO BECAUSE SEVERAL OF THOSE PROGRAMS NOW HIT THAT RISK LIMIT FOR EVALUATION.
UH, I VERY MUCH APPRECIATE THE RIGOR, UH, OF THIS, THIS OUR CURRENT AUDITOR'S OVERVIEW AND I VERY MUCH APPRECIATE, UH, THE SCRUTINY AND THE FOLLOW UP THAT THEY REALLY ARE PUTTING, UH, US I'M GONNA SAY US UNDER.
AND I THINK THAT WE REALLY DEVELOPED A, A REALLY BETTER PLAN MOVING FORWARD.
YOU KNOW, LAST YEAR WAS THE FIRST YEAR, THIS YEAR WAS OUR SECOND YEAR AND I THINK MOVING FORWARD WITH THIS FIRM, WE HAD A VERY GOOD PLAN FOR, UH, HOW TO MINIMIZE THE ADDITIONAL WORKLOAD WE TESTED.
SO I'M, I'M LOOKING FORWARD TO IT.
UM, THERE'S NO REAL BIG CHANGES THAT ARE OUTSIDE OF HOW TO CHARGE THIS TIME.
UM, LAST YEAR WE DID HAVE A BOARD CHARGING TIME TO THE BUILDING AS THERE, BUT WE'RE FINDING THAT WITH HOW WE MOVE THAT PERSONNEL AROUND, WE WANNA HAVE AS FEW EXPENSES.
THERE IS, YOU KNOW, WE WANT PEOPLE, THE BUILDING MANAGER, THE, YOU KNOW, A FEW PEOPLE THERE.
SO WE'RE PUTTING MORE OF HIS TIME, THIS BUDGET THIS YEAR.
HE'S GONNA ACTUALLY THIS TIME AND THEN, UM, HE'S ALL LEGAL SERVICES FOR THE AGENCY.
SO DIDN'T GET A $70,000 RAISE.
NO, NO, I WOULD TAKE THAT THOUGH.
[01:05:01]
WAS AN EXTRAORDINARILY LARGE NUMBER.SO WE CONTINUE TO DO MUCH BETTER BY HAVING OUR IN-HOUSE COUNCIL FOR WHICH I'M VERY, VERY GRATEFUL CUZ WE'RE REALLY ABLE TO EXPAND BUILDING MANAGERS.
EXACTLY
THE MAIN REASON FOR THAT IS GOING TO BE THE ADDITION OF FTE.
SO MAKE S KINDA BETTER WAS THE IN PERSONNEL SALARIES AND THEY ALSO HAVE DO ADDITIONAL STAFF TRAINING GO IN, YOU KNOW, THE TREES AND OF THAT NATURE NATURE TRAININGS FOR HR PERSONNEL.
SO THAT THAT'S, UH, IT YOU BUDGETS 0.4 THAT'S INCREASE.
AND THE MAIN REASON FOR THAT IS WE WALK DOWN ALL OF THESE CHANGES AND REALLY WE ARE HAVING TO MAKE A LOT OF ADJUSTMENTS THAT WE NEED TO MAKE TO OUR INFRASTRUCTURE SOFTWARE TO OUR SERVER.
UH, WE'RE MIGRATING OFFICE THREE RIGHT NOW.
WE'RE MOVING THE MOST COMMUNI FOR PDS AND SOME WORD ALL OF THAT.
SO I THINK THAT'LL BE A REALLY WELL CHANGE HERE.
AND ON TOP OF THAT, I EARLIER IT'S JUST IMPROVING OUR SERVER AND OUR SECURITY POSTURE.
I'M GONNA SAY WE'VE HAD TO ADD SO MANY PROGRAMS TO ENHANCE THE SECURITY AND I REALLY APPRECIATE THE, THE LEADERSHIP THAT WE GET FROM, UH, BRN AND FROM JACOB AND CLIFF REALLY MANAGING THAT.
UH, CUZ WE RECOGNIZE HOW VULNERABLE WE ARE AND SO EACH ADDITIONAL SECURITY TOOL COSTS ADDITIONAL MONEY AND UM, BUT IT, IT, IT IS WHAT WE HAVE TO DO.
IT'S NOT LIKE WE HAVE CHOICE IN THOSE THINGS.
SO, AND I, I BELIEVE AND SEE EXAMPLES OF ALL I THINK IT'S IMPORTANT TO, TO MAKE OUR'S COMPLETING STRONG OPPOSED TO EVEN ONE IT.
SO I THINK THIS'S, I'M, I'LL EXPLAIN CUZ YOU MIGHT BE WONDERING WHAT THAT DESKTOP UNIT TO LAPTOPS, AND THIS IS REALLY MINE BECAUSE SO MANY OF OUR STAFF, YOU HAVE YOUR DESKTOP BUT THEN YOU HAVE A LAPTOP.
WELL, UH, IN MY PRIOR LIFE YOU YOU ONLY HAVE ONE COMPUTER AND YOU DROP IT IN YOUR, IN YOUR DOCKING STATION OR YOU TAKE IT WITH YOU.
SO THAT HAD NOT BEEN THE PRACTICE.
SO AS WE COME UP WITH REPLACEMENTS ON THE DESKTOP UNIT, ON OUR NORMAL REPLACEMENT SCHEDULE, WE'RE REPLACING THEM WITH THE DOCKING STATIONS.
THAT UPFRONT COST IS A LITTLE BIT MORE THAN WHAT THE DESKTOP IS, BUT IT'S MUCH CHEAPER THAN HAVING THE TWO SEPARATE UNITS.
SO WE'RE IN THAT CONVERSION RIGHT NOW.
UM, MOVING OVER TO EXTERNAL CERTIFICATIONS IS TWO $4,000, THREE BUDGETS, TWO, ONE.
THIS IS TWO SALARY INCREASES OF, THERE'S NOTHING TO OUT NORM TRAVEL TRAINING FACED OF THAT NATURE.
UM, ALIZE OUTREACH SPECIALISTS TO SPECIFIC PURCHASING IS, IS THREE 80,000 FOR 3 3 79.
THAT'S GOING TO MAINTAIN PRETTY CONSISTENT.
UM, THEIR MAIN INITIATIVES ARE IMPLEMENTING THE PURCHASE ORDER PROCESS, EVALUATING AND STRENGTHEN PROCURE PROCEDURES AND JUST REALLY GETTING EVERYTHING TIED UP.
WE'LL BE OVER TO OUR GENERAL SUMMARY PART FORECASTS ABOUT NET REVENUE AND THEN UH, AND DISCUSS THIS SOME EARLIER SAYS BASES GENERAL MEMBERSHIP DUES.
AND WE DISCUSS, SO THE TWO BUDGET WAS CALLED 2 MILLION, THREE BUDGETS ABOUT 3 MILLION.
UM, THERE'S A FEW THINGS THAT GO INTO THE SUMMER.
WE HAVE OUR OPERATING EXPENDITURES AT ABOUT, UH, 1.4 MILLION I WANNA SAY.
AND THIS NUMBER ALSO CARRIES DEP APPRECIATION.
UH, THE PRINCIPLE ON THE LOAN, IT CARRIES THE COST OF
[01:10:01]
LITIGATION THAT WE'RE PUTTING IN THERE, UH, AND OTHER UN ALLOWABLE COST.SO THERE'S CERTAIN COSTS THAT WE'RE NOT ALLOWED TO CHARGE BACK TO OUR, SO LIKE THE LITIGATION, WE CAN ASK OUR THINGS LIKE THAT.
MARKETING, UM, I DO WANNA KNOW THAT, YOU KNOW, WE DISCUSS PEOPLE, WE PURCHASE THE BUILDING, THE EXPENDITURES, VARIOUS SCENARIOS, RIGHT? WE LEASE IT OUT, WE LEASE IT ON A CERTAIN PERCENTAGE, FULLY LEASE IT OUT.
THE EXPENDITURES ARE MAINTAINED FAIRLY CONSISTENT.
WHAT WE EXPECTED, GRANTED WE HAD, YOU KNOW, EVERYTHING BUT ARE DEAL HERE IS REALLY, YOU KNOW, THE RA BURGER IS MORE JUST, WE GOTTA GET THIS PLACE THESE STUFF.
AND ONCE WE DO, I THINK WE'RE GOING TO BE IN A REALLY GOOD PLACE RIGHT NOW.
IT'S JUST KINDA, UM, STOP OUR KEEP.
UM, AND I WILL SAY, UM, CUZ RIGHT NOW WE HAVE ABOUT A 20% VACANCY RATE AND MY UNDERSTANDING FROM OUR ACCOUNTING IS THAT IN ORDER TO BREAK EVEN, WE NEED TO BE RIGHT ABOUT 90%.
WE GET JUST THAT ONE BIG TENT.
SO IT'S HAD IT IN A BETTER DIRECTION.
SO WHAT, WHAT KIND OF SETTLEMENT DO WE EXPECT FROM THE, THE SELLER? I WAS AFRAID YOU'D ASK THAT.
I'M HESITANT TO SAY BECAUSE THE, UH, WE HAVEN'T DONE DEPOSITIONS YET.
I'M HOPING WE CAN DO A MEDIATION BEFORE BOTH SIDES SPEND A BUNCH OF MONEY IN ATTORNEY'S FEESS.
I THINK WHEN WE, WHEN WE DID THE DISCUSSION, I WAS TRYING TO RECALL BACK, WE HAVE, UH, ROUGHLY A HUNDRED THOUSAND DOLLARS IN, UH, HARD COSTS THAT WE INCURRED BEFORE WE BOUGHT THE BUILDING BECAUSE I THINK AS YOU RECALL, THE DAY THAT IT CLOSED THE UH, AIR CONDITIONING UNITS FAILED, RIGHT? THERE WAS THE FLOODING THAT HAPPENED IN FEBRUARY THAT WASN'T FIXED.
THERE WAS THE LANDSCAPE DAMAGE THAT ADDS UP RIGHT OFF TO A HUNDRED THOUSAND AND IT CLOSE.
AND, AND OF COURSE WE HAVE, UM, THROWN IN THE KITCHEN SINK ON EVERYTHING ELSE THAT, THAT HAS COME UP, THE ELEVATORS AND ALL OF THAT STUFF.
HIS DEFENSE WILL BE OF COURSE.
UM, AND SO I, LET ME FINISH THAT THOUGHT.
WE'VE THROWN IN THE KITCHEN SINK AND I THINK OUR CLAIM IS WELL OVER A MILLION DOLLARS AS FAR AS WHAT WE, WHAT WE HAVE IDENTIFIED AS COST THAT WE WOULD CLAIM HE DIDN'T DISCLOSE.
HIS RESPONSE WILL BE, I DIDN'T HAVE MY DUTY DISCLOSE AND YOU SHOULD HAVE FIGURED IT OUT.
AND SO, YOU KNOW, THE, I DON'T KNOW WHERE THE RUBBER WILL MEET THE ROAD IN THERE, BUT I WOULD GUESS, YOU KNOW, SOMEWHERE BETWEEN TWO 50 AND 500, 500 ON THE HIGH SIDE.
250 MIGHT BE OPTIMISTIC, MAYBE 200.
BUT IT WILL BE IF, IF OF COURSE THE MORE WE GO INTO LITIGATION AND THE MORE EXPENSES, THE HARDER TO SETTLE.
UH, I DON'T THINK HE HAS A LEG TO STAND ON AS FAR AS THOSE HARD FIXED COSTS.
AND OF COURSE WE WOULD BE, IF WE WERE TO GO TO TRIAL, I'M SORRY, ON THOSE HARD FIXED LOSS LOSSES THAT WE EXPERIENCED RIGHT BEFORE THE POSING.
UM, AND IF WE WERE TO PREVAIL ON THOSE IN A JURY TRIAL, WE WOULD BE ABLE TO RECOVER OUR ATTORNEY'S FEES AND RECOVER AT THE MINIMUM THAT HUNDRED THOUSAND GIVE OR TAKE.
SO I DON'T THINK HE WANTS TO RISK THAT.
SO WE'LL HAVE THE, YOU KNOW, IF THAT WAS THE CASE, I THINK HE WOULD BE THE SITUATION WHERE HE LOST A HUNDRED THOUSAND JUDGMENT WAS RESPONSIBLE FOR $200,000 IN ATTORNEY'S FEES.
I DON'T THINK HE WANTS TO BE THERE.
UM, AND I THINK THAT'S WHERE HIS ATTORNEY, I, I WOULD PRESUME WOULD BE ADVISING HIM THAT IT'S BETTER TO SETTLE.
SO WE BUDGETED I THINK A HUNDRED THOUSAND, IS THAT RIGHT? FOR LITIGATION? RIGHT.
A HUNDRED THOUSAND IN EXPENSES.
I'M HOPING WE DON'T SPEND NEAR THAT, THAT WE CAN SETTLE THE THING BEFORE WE GET TO THAT POINT.
UH, SO, YOU KNOW, THAT'S A LOT OF WORDS.
IT DOESN'T REALLY SAY ANYTHING CONCRETE, WHOLE LOT OF MAYBES.
I DON'T KNOW, IT'S JUST, IT'S GONNA BE SOMEWHERE IN BETWEEN THAT NUMBER THAT, UH, WE COULD REACH DEPENDING ON HOW MUCH WE SPEND ON THE BATTLE LINES.
SO IF WE GO TO MEDIATION AND THERE IS A, A CHANCE TO SETTLE HIS, COME BACK TO THE BOARD TO AUTHORIZE YES, YES, WE'VE TO COME BACK TO THE BOARD, BUT EVERYTHING WE DO ON THAT IS SUBJECT TO APPROVAL.
THAT'S THE LONG IT'S NOT ANSWER EVER GOT.
I KNOW, THAT'S, I KNOW I TOLD YOU I'M AFRAID YOU'D, YOU'D UH, I SPEND A LOT OF TIME.
I'M AFRAID YOU'RE GONNA ASK THAT QUESTION.
IT'S JUST, THERE'S JUST, LIKE I SAID, WE'VE THROWN IN THE KITCHEN SINK AND WE'LL SEE WHERE WE CAN MEET SOMEWHERE IN THE MIDDLE THERE TO KNOW.
WE DID A DEEP DIVE OF COMPUTER SCHOOL LIVE.
JUST KINDA, I WANTED TO EVALUATE, YOU KNOW, HOW THIS IS A AFFECTING PROGRAMS, RIGHT? CAUSE THAT'S THE, YOU KNOW, ONE THE IMPORTANT
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THINGS YOU, US THE BOTTOM LINE.AND SO WE IDENTIFIED THAT PROGRAMS S IT'S SO THE HARDCORE WE GAVE ABOUT SQUARE BUILDING AS OPPOSED TO 20 AND 50 CENTS PROJECTED IN THE BUILDING.
SO IF WE WERE TO RENT THE AMOUNT SQUARE FOOTAGE THERE AS WE DO HERE, WE'D BE PAYING AT THREE MORE.
SO THAT, THAT LEADS ME TO BELIEVE THAT IT STANDS TO, I SAY THAT IF WHEN WE GET THIS BUILDING WE STUFF WE ARE GONNA SAVE MONEY IS PROJECTED, WE SHOULD AT LEAST BE ABLE TO MAKE MONEY OR EVEN ON EVERYTHING ELSE, WHICH WOULD MEAN THAT WE'RE JUST, SO IT'LL WORK OUT.
WE JUST NEED TO, BUT FOR PROGRAMS IT BEEN LEAST BREAK EVEN FOR THEIR COSTS.
BUT THEY SAVING SO IT HASN'T BEEN BREAKING THEIR, UM, ONE POINT IS TO OUR, OUR 2.2 MILLION FORECAST NUMBER FOR THE REMAIN THE YEAR.
THAT'S INCLUDE ABOUT FOUR 50 DEPRECIATION.
IT'S A, SO WE'RE NOT SPENDING 2 MILLION ON THE DOOR.
UM, THERE THAT DOESN'T PRINCIPAL APPRECIATION, INTEREST, THINGS LIKE THAT.
WE DO RECOVER, UM, OUR PROPORTIONATE SHARE OF THIS FOUR 50,000, WHICH IS APPROXIMATELY PERCENT.
SO SOME THAT COST, THAT'S, SO I REQUEST REQUESTED OR WE REQUESTED THE STAFF REQUESTED FOR THE REQUEST THAT WE HAVE THREE BUDGET UNTIL ACCEPT.
A LOT OF INFORMATION I KNOW, I KNOW, NEED TO GO BACK AND TAKE, UH, LOOK AT A LITTLE BIT CLOSER.
BUT EVERYTHING ALWAYS SEEMS TO COME BACK TO THE TITAN COMPLEX ON WHERE WE'RE AT WITH THIS BUDGET.
AND COULD, YOU WERE MENTIONING SOME REALLY GOOD DATA AND INFORMATION ABOUT, YOU KNOW, COMPARING THIS BUILDING TO OUR LAST, LAST BUILDING, UH, WHERE, WHAT THE EXPECTATIONS ARE ON, YOU KNOW, THIS, THIS, THIS LAWSUIT, UH, WHERE WE NEED TO GET UP TO 90%, UH, LEASING HERE TO, UH, BREAK EVEN OR MAKE A LITTLE BIT OF MONEY ON, ON THIS FACILITY.
CAN YOU KIND OF SUMMARIZE ALL THAT STUFF? BECAUSE I THINK IT'S IMPORTANT, ESPECIALLY TO THE, TO THOSE THAT ARE, UH, UH, HELPING FOOT THIS BUILD TO AT LEAST SEE, YOU KNOW, THAT WE ARE GETTING A BETTER DEAL FOR THIS BUILDING.
AND, UH, YOU KNOW, WE'RE, WE'VE GOT TENANTS THAT ARE LOOKING AT, YOU KNOW, MOVING IN TO GET US UP ABOVE THAT NINE.
JUST A, JUST A SUMMARIZATION OF WHAT ALL YOU SAID IT, IT WOULD HELP ME AND I, I THINK IT WOULD HELP OTHER PEOPLE TO UNDERSTAND YES, THIS WAS A GOOD DEAL TO MOVE INTO THIS FACILITY WITH ALL THAT OTHER INFORMATION.
AND IF ANYBODY NEEDS YOU ANY ADDITIONAL DETAIL OR IF YOU HAVE ANY ADDITIONAL QUESTIONS, SO YOU'RE FREE TO REACH OUT TO ME, I'LL ANYTHING.
YEAH, I THINK ANY, ANYTIME I CAME I CAN'S MORE TIME, BUT, SO I LOOK AT IT RIGHT THERE.
I THINK I, I WAS A LITTLE BITLY.
UM, A LOT OF DIFFERENT SECTIONS.
LOOK AT, UM, CAUSE I HAVE THIS THING QUESTION, AND I JUST HAVE TO ADD, IT'S NOT ALL THE TITAN BUILDING.
IT HAS BEEN IDDS UNDER PERFORMANCE THIS YEAR, ARTS, UH, THE EXPENDITURES AND BUYING, UH, SIX VEHICLES GO, UH, THAT HAVE PUT US IN THIS POSITION.
BUT I REALLY HAVE TO, UM, RECOGNIZE THE CONTRIBUTION THAT I D D HAS MADE TO OUR SITUATION AND THAT ART HAS MADE TO OUR SITUATION AND THAT AGING HAS MADE.
CUZ EACH OF THOSE THREE SHARE A COMPONENT OF, UH, THE, THIS PARTICULARLY SEPTEMBER'S FINANCIALS AND ALSO MOVING FORWARD.
JUST A QUESTION, DIANE, WHAT WAS THE PERCENTAGE OF OCCUPANCY WHEN WE MOVED IN, WHEN WE BOUGHT THE BUILDING? OH GOSH, WE WERE RIGHT AT, WE WRITE ABOUT, WELL, WHEN WE MOVED IN IT WAS ABOUT 30%.
AND THEN OF COURSE WE'D COME IN AND TAKEN NOW 65,000 FEET.
EXCEPT I WILL SAY WE KNEW THAT, UH, TWO OF THE TENANTS WERE MOVING OUT.
SO, AND THEY WERE HAD, THEY WERE, THEY WERE DONE.
SO WE KNEW WHEN WE PURCHASED THE BUILDING THAT I THINK IT WAS TWO TENANTS WERE MOVING OUTS, HE HAD RUN OFF TWO TENANTS.
SO EVEN THOUGH WE HAD THAT PERCENTAGE, IT WAS MUCH LOWER.
UH, IT WAS LIKE 15 OR 20% ONCE THEY MOVED OUT, I THINK OVER 20.
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ABOUT 50%.AND SO WE'VE BEEN SLOWLY ADDING AND BUILDING.
AND THEN THE PLAZA, UH, WAS AFTER THAT TENANT MOVED OUT, THEY HAD ALREADY DECIDED TO MOVE OUT.
THEY HAD THAT WHOLE NCAP, SO IT WAS JUST US THAT WAS OVER THERE WHEN WE STARTED.
THEN WE GOT ABA, UH, WHO WAS OUT VERY NICE CHUNK.
AND NOW HOPEFULLY WITH BEAR COUNTY DOING THE NCAP, UH, THAT ALMOST LEASES IT UP.
IT LEAVES JUST A VERY SMALL LITTLE SPACE.
ONE OF THE THINGS I WILL POINT OUT TOO, THOUGH, THAT, AND I KNOW OF COURSE YOU CAN'T CARRY IT ON THE ACCOUNTING DEAL, BUT ON THE ACCOUNTING, ON THE BOOKS, BUT OF COURSE, THE, UH, VALUE OF THOSE BUILDINGS INCREASES DRAMATICALLY AS THEY LEASE UP, WHICH I KNOW I'VE STRESSED BEFORE.
WE WERE TOLD BY OUR AGENTS THAT PLAZA, WHICH I THINK WE PAID A MILLION AND A HALF FOR MM-HMM.
UH, FULLY LEASED UP WOULD BE WORTH 5 MILLION.
SO PAID A MILLION AND A HALF MM-HMM.
SO WE GOT THAT BUILDING PRETTY CHEAP AND IT WOULD BE WORTH $5 MILLION LEASED UP, SO.
YOU KNOW, WE HAVE TO REMEMBER THAT SAME THING WHEN WE LEASE THIS BUILDING UP, THE ASSET VALUE OF THE TOWER WILL INCREASE DRAMATICALLY.
AND I CAN TELL YOU, I, I SPOKE TO ONE OF THE TENANTS HERE AND THEY, THEY SAID IT'S LIKE NIGHT AND DAY FROM THE PREVIOUS OWNER TO WHAT WE'RE WE'RE PROVIDING NOW AS FAR AS TAKING CARE OF THEM IN THE, IN THIS FACILITY HERE.
SO THEY'RE VERY HAPPY TO BE HERE.
I NEED TO ASK A QUESTION FOR A FRIEND THAT WON'T ASK.
WHAT IS, WHAT IS EVERGREEN PROMOTIONAL MATERIAL? OH, THAT'S, THAT'S, UH, THAT'S LIKE OUR, OUR BROCHURES AND, AND CORRECT ME SAY, BUT IT'S LIKE WHEN WE DO BROCHURES, GIVEAWAY YOUR STUFF, STUFF THAT'S NOT DATED, STUFF THAT WILL EXIST.
WE CAN CONTINUE USING THE FUTURE.
IT MEANS YOU CAN, HOW TO STOP BEING MY, I LEARNED NEW TODAY.
I WAS JUST STARVING FOR KNOWLEDGE.
THAT, THAT STUFF WE CAN KEEP ANYTHING THAT WE, ANY PRINT MATERIALS THAT WE CAN KEEP USING WITHOUT HAVING TO UPDATE 'EM, CHANGE 'EM, REFRESH 'EM, LIKE THE MARKETING MATERIALS FOR AGING, THE MARKETING MATERIALS FOR ART SO THAT WE HAVE 'EM IN SUCH A FORM THAT WE CAN USE THEM WITHOUT HAVING TO UPDATE 'EM EVERY COUPLE OF YEARS.
DID I SAY THAT RIGHT? AGAIN? PERFECT.
AND ON THAT SAME SLIDE, I DID HAVE A QUESTION, A LIST OF SERVICES FOR THE SCHOOL DISTRICTS.
WHAT DO WE REALLY CALL? OH, IT'S ONE OF THE THINGS THAT WE'VE REALLY BEEN, UH, HAD AS A GOAL AND THEN COVID CAME AROUND AND THAT KIND OF, YOU KNOW, PUT IT ON HOLD.
WE REALLY ARE VERY INTERESTED IN HAVING ADDITIONAL SCHOOL DISTRICTS AS OUR MEMBERS.
WE HAVE NORTH SIDE, WE HAVE SOUTHWEST, WE HAVE NORTHEAST, WE HAVE SEVERAL, BUT THAT'S AN AREA, IT'S A VERY FERTILE GROUND FOR US TO GAIN MORE MEMBERS.
AND, UH, WE REALLY ARE FOCUSED ON DOING THAT NOW THAT THE WORLD IS MORE OPEN.
AND THAT'S REALLY WHAT, WHAT THE VALUE OUR MEMBERSHIP WOULD BRING TO THEM.
WELL, YOU DON'T SEE THIS VERY OFTEN.
I, YOU KNOW, WHEN I FIRST SAW THESE FIGURES THAT THE BUDGET IS GOING DOWN FOR THIS NEXT YEAR INSTEAD OF GOING UP.
BUT I, I THINK YOU TOLD A GREAT STORY HERE.
AND ALSO YOU HAVE TO REMEMBER THIS BUDGET THIS YEAR, 8 MILLION IS AFTER WE GAIN ADDITIONAL GRANTS.
CUZ ALL YEAR ROUND WE ADD GRANTS, RIGHT? LIKE WE KNOW WE'RE GONNA BE ADDING MONEY FOR WEATHERIZATION IS COMING.
WE HOPE WE GET OUR, ME GRA THAT MONEY WILL BE COMING.
SO ALL YEAR ROUND IS WE GAIN ADDITIONAL GRANTS AS THEY COME AVAILABLE, AS WE GO AFTER 'EM, THEN WE ADD, SO IT BUILDS UP.
SO THE HIGH POINT IS OCTOBER AFTER, YOU KNOW, WE GAIN FOR 10 MONTHS AND OUR LOW POOR, IT'S REALLY JANUARY.
CAN I GET A MOTION TO MOVE THIS TO THE FULL BOARD? I MAKE A MOTION TO APPROVE THE, UH, PROPOSED 2023 BUDGET AND MOVE IT TO THE FULL BOARD NEXT WEEK.
UH, ANY FURTHER DISCUSSION? GREAT.
IT SAYS HERE, UH, PUBLIC INVESTMENT
[8. Discussion and appropriate action upon the recommendation from the Chief Financial Officer to approve AACOG's 2023 Public Investment Policy. - Jenise Diaz]
POLICY, DENISE, EACH YEAR, THE PUBLIC FUND INVESTMENT ACT REQUIRES THAT ACO REVIEW ITS POLICIES AND STRATEGIES IN ORDER TO ENSURE THAT ONLY WITH THE ACTS.SO I HAVE REVIEWED, UM, THE ACTS AND OUR
[01:25:01]
POLICIES, AND THERE HAVE BEEN NO AMENDMENTS TO THE ACTS 2019.SO THERE ARE NO RECOMMENDED CHANGES TO THE ACT, SORRY, THAT THE POLICY, THE USED TO BE APPROVED IN OCTOBER OF LAST YEAR.
THEREFORE, I AM RECOMMENDING APPROVAL FOR EIGHT 20 POLICY MOTION.
UH, ANY FURTHER DISCUSSION? YOUR QUESTIONS? HEARING NONE, UH, ALL THOSE IN FAVOR SAY AYE.
ALL THOSE OPPOSED? NOT HEARING NONE.
AND YOU GOT THE NEXT ONE AS WELL? YEAH.
COUNCIL, YOU GOT CONSENT? AGENDA, ANYTHING FOR NUMBER FOR THE INVESTMENT POLICY TO BE OH, YES.
YOU HAD ME CONFUSED THERE FOR A SECOND.
THE MOTION IS TO, TO PUT THIS ON THE CONSENT.
I'M MAD WHEN I GOTTA SLOW DOWN.
I'LL, ANY FURTHER DISCUSSION? AND I'M ON BOARD NOW.
I JUST WANNA MAKE SURE OUR MINUTES FLOW WITH THE ACTION.
UH, JUDGE TEAL MADE THE MOTION AND IT WAS SECONDED BY JUDGE EVANS.
SO, AS LONG AS JUDGE EVANS IS HE ADMITTED IT, I AMEND IT.
SO THE MOTION WAS JUDGE TEAL, AND IF THE SECOND WAS JUDGE EVANS TO GO ON THE, AND Y'ALL ARE GOOD WITH THAT? YES, SIR.
AS FAR AS YOU KNOW, HI, ALL THOSE IN FAVOR SAY AYE.
MOTION CARRIES FOR THE CONSENT TO AGENDA.
[9. Discussion and appropriate action upon the recommendation from the Chief Financial Officer to approve a one-year extension of the Agreement between AACOG and Schertz Bank & Trust (SB&T) for various bank depository services. – Jenise Diaz]
GEEZ, YOU GOT NUMBER NINE HERE.SITE AND TRUST AGREEMENT WITH ACO.
SO BACK IN JANUARY OF 2020, ACO ENTERED INTO AN AGREEMENT WITH SB AND T FOR REPOSITORY SERVICES FOR A TERM OF THREE YEARS.
UH, AGREEMENT ALSO ALLOWS FOR TWO ONE YEAR EXTENSIONS.
UH, WE FEEL THAT RANDY HAS DONE THE ULTIMATE JOB BEING AN EXCELLENT PARTNERS, US THE FAVORABLE RATES FOR LENDING AND YIELDS ON INVESTMENTS.
SO, UM, I'M RECOMMENDING THAT APPROVAL FOR THE FIRST ONE YEAR EXTENSION.
WE GOT A MOTION SECOND AND SECOND.
UM, ANY FURTHER DISCUSSION? NOW, THIS IS THE, THIS WAS ORIGINALLY A THREE YEAR CONTRACT WITH 2 2 1 YEAR EXTENSIONS, AND THIS IS THE FIRST OF THE ONE YEAR EXTENSION.
ANY OTHER DISCUSSION? ALL RIGHT.
MAY I JUST CLARIFY IF IT GOES ARE TO THE FULL BOARD OR TO THE CONSENT? IT JUMPED UP.
WAS THERE A MO WAS THAT MOTION TO THE FULL BOARD? YOU MADE THE MOTION.
I DIDN'T, I DIDN'T SPECIFY WHICH ONE WE WANNA PUT IT ON.
UM, THAT COULD PROBABLY JUST GO ON THE CONSENT AGENDA.
AND IS A SECOND STILL HOLD ON THAT? YES.
ALL THOSE OPPOSED HEARING NONE.
MOTION PASSES TO PUT THAT ON THE CONSENT AGENDA AS WELL.
[10. Discussion and appropriate action upon the Internal Audit update on 2022 completed activities and projects and the Internal Audit plan for 2023. – Jaye Wells]
AUDIT UPDATE, MR. JAY.AND I'LL JUST, THIS IS SORT OF WHERE JAY AND BRAND DO A TAG TEAM AT THE END.
SO JAY STARTS IT AND THEN BRUN WILL BE ABLE TO DO HIS PART AND THEN TIE IT TOGETHER.
AND OF WELLS, I'M THE INTERNAL ORDER, UH, THE INTERNAL AUDIT FUNCTION PROVIDES ASSURANCE TO, UH, TAKE BY REVIEWS, OPERATIONAL ACTIVITIES AND INTERNAL CONTROLS.
SO I'M PROVIDE TO YOU WITH OVERVIEW OF THE STATUS OF THE PROGRAM SO FAR.
THIS, UH, SINCE I LAST PRESENTED TO YOU, I HAVE COMPLETED AUDITS OVER THE TEXAS VETERANS NETWORK AND BEAR AGING, AS WELL AS A REVIEW OVER, UH, VETERANS DIRECT.
AS YOU CAN SEE, THERE ARE A FEW AUDITS, UH, UNDERWAY AND PLANNED FOR THE REMAINDER
[01:30:01]
OF THE YEAR, AND I DON'T ANTICIPATE ANY DELAYS.AND THEN IN ADDITION TO THE AUDITS AND REVIEWS COMPLETED, I HAVE ALSO ATTENDED FEW TRAININGS AND CONFERENCES SUCH AS, UH, G A AND CHART CONFERENCE TO ENSURE I'M UP TO DATE ON YOUR, I'LL PROVIDE YOU A HIGH LEVEL SUMMARY OF THE FINDINGS, OBSERVATIONS, AND RECOMMENDATIONS DISCOVERED DURING THE REVIEWS OF THE VARIOUS PROGRAMS. AND THE FULL REPORTS ARE ATTACHED IN YOUR PACKETS FOR YOUR REVIEW FOR TEXAS VETERAN NETWORK.
I NOTED ONE OBSERVATION AND HAD TWO RECOMMENDATIONS.
UH, THE FIRST OBSERVATION, UH, RELATES TO THE PROGRAMS STANDARD OPERATING PROCEDURES BEING OUTDATED.
UH, THESE ARE BEING REMEDIATED BY THE PROGRAM OF STAFF TO REFLECT THE CURRENT STATUS OF, UH, PROCEDURES.
THE RECOMMENDATIONS THAT I HAD WERE FOR THE TEAM TO DEVELOP STANDARDIZED NOTE TAKING FORMATS TO ASSIST WITH LOGGING PROCEDURES AND EXPAND QUERY TO EXCEED THE ORIGINAL PURPOSES TO BETTER.
THEN FOR THE VETERANS DIRECTED REVIEW, I HAD TWO OBSERVATIONS AND FIVE RECOMMENDATIONS.
THE FIRST OBSERVATION, UH, WITH THEM WAS THE VETERANS EMPLOYEES TIME SHEETS.
WHAT I CONSISTENTLY BEING COLLECTED AND MAINTAINED BY THE VETERANS DIRECTED CARE STAFF PER OUR INTERNAL STANDARD OPERATED PROCEDURES TO REMEDY THIS, OUR STAFF TAKING ADDITIONAL TRAINING TO RELATED TO TIME SHEET COLLECTION PROCEDURES.
THE SECOND OBSERVATION RELATES TO PROGRAM STANDARD OPERATING PROCEDURES BEING OUTDATED.
AGAIN, THIS IS BEING REMEDIATED BY THE PROGRAM STAFF TO REFLECT THE CURRENT STATUS.
THE RECOMMENDATIONS I HAVE WORKED FOR THE TEAM TO DEVELOP STANDARD STANDARDIZED QUESTIONS AND NOTE TAKING FORMATS TO ASSIST WITH THEIR LOGGING PROCEDURES TO ADD A NOTATION TO A VETERAN'S FILE, AND THEY'RE UNABLE INCAPABLE OF SIGNING DOCUMENTS TO DIGITALLY MAINTAIN VETERAN'S TIME SHEETS.
AND FINALLY, TO IMPLEMENT ELECTRONIC TYPE SHEETS FOR VETERANS EMPLOYEES TO ALIGN WITH INDUSTRY BEST PRACTICES.
LASTLY, ON THIS SLIDE, WE HAVE TEXAS EMERGENCY MORTGAGE ASSISTANCE PROGRAM, WHICH WAS DISCONTINUED, UH, PRIOR TO THE AUDIT, UH, COMPLETION.
SO THERE WAS NO REPORT FOR THIS PROGRAM.
HOWEVER, I DID INCLUDE TESTING FOR THIS PROGRAM IN THE BEAR AGING AUDIT FOR BEAR IN ALAMO AGING.
I NOTED ONE FINALLY, THREE OBSERVATIONS AND HAD FOUR RECOMMENDATIONS.
THE FINDING WAS DUE TO ACOG NOT PAYING ITS SUB RECIPIENTS IN A TIME OF MANNER AS MANDATED BY FEDERAL REGULATIONS.
THE ACCOUNTING PERMIT HAS ADVISED THE PROCEDURES RELATED TO THIS TO ENSURE THAT PAYMENTS ARE TIMELY GOING FORWARD.
THE FIRST OF THE THREE OBSERVATIONS RELATES TO PROGRAMS FAILURE TO COLLECT AND MAINTAIN DOCUMENTATION OF ELIGIBILITY OF INDIVIDUALS RECEIVING ASSISTANCE.
THIS WAS RE, UH, RESOLVED BY THE GRANT WHO EXCLUDED IT AS A TWO BURDENSOME ON THE H POPULATION.
THE SECOND OBSERVATION WAS THAT ONE INVENTORY ITEM WAS UNE BE FOUND, AND ONE INVENTORY ITEM WAS INOPERABLE.
BOTH PROGRAM AND PROCUREMENT DEPARTMENTS RECENTLY COMPLETED INVENTORY OBSERVATION TO UPDATE AND MAINTAIN ACCURATE INVENTORY LISTING.
THE LAST OBSERVATION, AGAIN RELATES TO THE STANDARD OF OPERATING PROCEDURES BEING UPDATED.
UH, AND THIS IS BEING REMEDIATED BY THE PROGRAM STAFF TO REFLECT THE CURRENT STATUS.
AND THE RECOMMENDATIONS THAT I HAD WERE FOR THE TEAM TO PROVIDE THE SIGN IN SHEET AT OUTREACH EVENTS FOR BETTER SUPPORTING EVIDENCE FOR THE TEAM TO ATTEND ADDITIONAL TRAINING OVER GRANT REPORT DOCUMENTATION, THAT DOCUMENTATION OF APPROVAL FOR SERVICES YOU MAINTAINED WITHIN THE CLIENT'S FILES.
AND THAT DOCUMENTATION AND APPROVAL OF SUPPORTING INFORMATION BE ATTACHED TO JOURNAL ENTRIES THAT ACCOUNTING MAKES.
UH, NEXT WE'LL GO OVER THE, UH, 23 AUDIT SCHEDULE EVERY OTHER YEAR, QUALITY ASSURANCE AND INTERNAL AUDIT FORMS RISK ASSESSMENTS OF THE VARIOUS ACOG PROGRAMS SCORING EACH PROGRAM TO, UH, FOR, TO DEVELOP THE SCHEDULE FOR THE FOLLOW YEAR.
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OUR RISK ASSESSMENT WAS COMPLETED DURING THE PREVIOUS YEAR.AND THE FOLLOWING SCHEDULE IS WHAT WE PROPOSED FOR THE, IN SUMMARY, I HAVE NOT NOTED ANY OTHER SIGNIFICANT KINDA PROVIDING ISSUES, AND I'M NOT AWARE OF ANY INFORMATION THAT SHOULD BE DISCLOSED AT THIS TIME.
DO Y'ALL HAVE ANY QUESTIONS? I WOULD JUST NOTE THAT THE FULL REPORTS ARE ATTACHED FOR Y'ALL'S INFORMATION.
UH, AND THIS TIES INTO NUMBER, NUMBER 11.
[11. Discussion and appropriate action upon the approval of the Quality Assurance update on 2022 completed activities and reports and the 2023 Quality Assurance Plan. - Bryn Herrera]
ALL RIGHT, GREAT.GREAT MORNING MEMBERS OF THE EXECUTIVE COMMITTEE.
MY NAME IS, AND I'M YOUR QUALITY ASSURANCE AND PRIVACY OFFICER.
I HEAR YOU GIVE YOU AN UPDATE ON THE QA PRIVACY PROGRAM AND REQUEST FOR APPROVAL FOR THE 20 REVIEW ACTIVITIES, AS WELL AS THE PROPOSED 20 IA QA WHERE YOU SAID THE GOAL OF QA IS TO ASSIST PROGRAMS IN BOTH MEETING AND EXCEEDING QUALITY AND COMPLIANCE BENCHMARKS BY INTERNAL REVIEW AND PREPARING FOR EXTERNAL MONITORS AND AUDITS.
QA WORKS TO IDENTIFY WEAKNESSES IN PROGRAM PROCESSES AND OFFERS RECOMMENDATIONS WITH THE GOAL OF CONTINUOUS QUALITY, IMPROVE THE ACO PRIVACY OFFICE, SEEK COMPLIANCE WITH STATE AND FEDERAL PRIVACY LAWS AND AGENCY CYBERSECURITY POSTURE, AS WELL AS IMPLEMENT AND MONITOR THE PHYSICAL, TECHNICAL AND ADMINISTRATIVE STATE GUARDS, WHICH PROTECT THE SENSITIVE INFORMATION.
THIS SLIDE IS A SUMMARY OF 2022 QA REVIEW, UH, ACTIVITIES, REVIEWS FOR THE AREA AGENCIES ON AGING AND VETERANS PROGRAMS ARE IN PROGRESS AND, AND HAVE WRAPPED UP BY THIS MONTH.
AT THIS POINT, I DON'T, I DO NOT ANTICIPATE ANY ISSUES WITH COMPLETING ALL REVIEWS SCHEDULED FOR 2022 BY THE END OF THE YEAR FROM QA.
FROM QA PERSPECTIVE, ACO PROGRAMS CONTINUE TO PERFORM VERY WELL ON, ON GENERAL MONITORING REVIEWS, AND I'D JUST LIKE TO TAKE A MOMENT TO ACKNOWLEDGE THAT IT'S NOT UNCOMMON FOR CLOSE UPS FOR LOT YEARS TO KNOW HOW MUCH THEY'VE ENJOYED WORKING WITH US FOR A COUPLE.
UM, AS A RESULT, I'M NOT AWARE OF ANY SIGNIFICANT BREACHES OF COMPLIANCE OF CONDUCT, WHICH REPORTING TO YOU TODAY.
THIS, THIS LIGHT IS A SUMMARY OF 2022 INITIATIVES, WHICH HAVE BEEN COMPLETED IN ADDITION TO QA REVIEWS.
THE BIG PROJECT RECENTLY HAS BEEN THE MIGRATION TEAM OFFICE OF 65, WHICH WILL FACILITATE A VARIETY OF ENHANCEMENTS FROM PRIVACY.
AS OF TODAY, ALL
ALSO, THIS YEAR, ACO JOINED THE MULTI-STATE INFORMATION SHARING AND ANALYSIS CENTER FOR IAC, A COLLABORATIVE ORGANIZATION DESIGNATED BY THE DHS AS A KEY RESOURCE IN CYBER THREAT PREVENTION OBJECTION AND RESPONSE TO THE NATION STATE, LOCAL, TRIBAL AND TERRITORIAL GOVERNANCE.
I SPOKE TO A FEW OF YOU DURING THE AREA J MEETING AS A PROPONENT FOR JOINING THIS ORGANIZATION CONCLUDED, OVERSEEING THE CLEANUP OF OUR ACTIVE DIRECT TRAINING, FACILITATING PROCESS OF BETWEEN OUR PROCUREMENT TEAM AND OUR IT VENDOR CERTIFICATION RENEWALS, IMPLEMENTING QUARTERLY PRIVACY EXECUTIVE STAFF.
SO WITH THAT 2022 UPDATE, HERE'S THE PROPOSAL 2023 QA REVIEW SCHEDULE THAT I'VE BEEN REQUESTING APPROVAL FOR ADDITIONAL REVIEWS CAN ALSO BE IMPLEMENTED AS NECESSARY.
REQUESTED I WORKED, MAINTAIN AN OPEN DOOR, ENCOURAGE PROGRAMS TO PROACTIVELY CONSULT THE QA AND PRIVACY OFFICES THROUGHOUT THE YEAR IN SOME 2022 HAS BEEN A BUSY YEAR FOR QA AND PRIVACY NEXT YEAR, THE GOAL IS TO MAINTAIN THIS HIGH LEVEL OF QUALITY AND COMPLIANCE AT FOSTER PROGRAMS, PROGRAM AGENCY COORDINATION.
PRO DEPARTMENTS DIRECT DOWN SILOS AND LEVERAGE TOOLS AND TECHNOLOGIES TO ENHANCE COMPLIANCE, PRIVACY, AND SECURITY AS ALWAYS, AND, AND AS ALWAYS SERVE AS THE INTERNAL RESOURCE FOR APOP PROGRAMS TO IMPROVE AND MORE EFFECTIVELY MEET OUR INTERNAL AUDIT AND QUALITY ASSURANCE WORK INT TO ENSURE ROBUST MONITORING OUR A'S FISCAL AND PROGRAMMATIC ACTIVITIES
[01:40:01]
WITH OUR BY BE SCHEDULE.EACH PROGRAM RECEIVES EITHER IA OR QA MONITORING EACH YEAR.
JAY AND I WOULD LIKE TO THANK ACO PROGRAMS AND H AGENCY LEADERSHIP FOR THEIR CONTINUED SUPPORT AND FACILITATION OF OUR REVIEWS.
WITH THAT, WE RESPECTFULLY REQUEST YOUR APPROVAL OF THE 2022 IA SLASH QA ACTIVITIES AS WELL.
PROPOSED 2020 INTERNAL REVIEW SCHEDULE, WHICH IS SUMMARIZING WITH THAT JAY AND I TO ANSWER.
I, I DO HAVE A QUESTION ON THE MIGRATION TO THE, TO THE, UH, DUAL AUTHENTICATION.
WHERE, WHERE ARE YOU WITH THAT? RIGHT.
SO WE HAVE, UH, WE HAVE MIGRATED ALL OF OUR PROGRAMS, OFFICE 365, WHICH IS BASICALLY NECESSARY GROUP REQUISITE FOR IMPLEMENTING CHIEF AUTHENTICATION.
THE, UH, MIGRATION TO THE NEW PLATFORM HAS, UM, BEEN A SIGNIFICANT AMOUNT OF WORK.
UH, AND THEN, SO ONCE, ONCE WE'RE, UH, ONCE THE MIGRATION IS FINALIZED, AND THEN THE FINAL CLEANUP HAS, IT SHOULD BE A FUNCTION, SHOULD BE A QUICKER FUNCTION OF ROLLING T FACTOR AUTHENTICATION BECAUSE IT'S A MATTER OF BASICALLY TURNING IT OFF FOREVER.
SO WE, WHEN YOU THINK THAT'S GONNA HAPPEN, I, I'M HOPING TO HAVE, HAVE IT HAPPEN AT THE END OF NEXT MONTH.
UM, THAT, THAT IS MY CURRENT CLIENT.
THESE PROJECTS TEND TO HAVE A LITTLE BIT SOME CIRCUMSTANCES, BUT CERTAINLY BY EARLY NEXT YEAR, MONTH.
MR. CHAIRMAN, IF I MAY, I WANTED TO ALSO THANK BRENT AND JACOB FOR THEIR TREMENDOUS AMOUNT OF WORK ON THIS.
WHEN WE PROJECTED, IT SAYS, YOU KNOW, I HAVE OVERSIGHT OF IT.
UH, WHEN WE PROJECTED THIS WITH COMPUTER SOLUTIONS, THE MIGRATION TO OFFICE 365 WAS PROJECTED TO BE EASY, AND WE WERE GONNA BE DONE BY MAY 1ST OF THIS YEAR.
UH, UNFORTUNATELY FOR COMPUTER SOLUTIONS AND US, UH, THE INCREDIBLE, INCREDIBLE AMOUNT OF SECURITY THAT WE HAVE WITH REGARD TO, UH, INTERCOMMUNICATION SO, OR CONNECTIVITY WITH DIFFERENT NETWORKS FROM THE STATE HS.
A, THE DEPARTMENT OF TRANSPORTATION, THE FEDERAL GOVERNMENT, ALL OF THAT, IN ADDITION TO MIGRATING OUR TELEPHONES, WHICH ARE ALSO CONNECTED TO THE TE NETWORK, WHICH ALSO HAVE SEPARATE SOFTWARE FOR TRACKING, ALL HAD TO BE, UH, COORDINATED AND INTERFACED WITH EACH OTHER AND TESTED.
AND IT TURNED OUT TO BE A HUGE PROBLEM OR A HUGE TASK, I SHOULD SAY.
AND SO THAT'S WHAT I THINK BRENNAN'S REFERRING TO.
WHAT SOUNDS EASY IN THE BEGINNING, IT TURNS OUT TO BE MUCH MORE DIFFICULT THAN PLANNED.
AND SO, UH, WE DO HOPE TO HAVE IT BY THE END OF THE YEAR.
BUT I, I DO WANNA RECOGNIZE, UH, BRE AND JACOB, UH, AND OUR PROCUREMENT TEAM WHO IT WORKS WITH ALL OF THE PHONES AND MAKING CONTACT WITH ALL OF THESE DIFFERENT VENDORS TO GET THIS DONE.
UH, AND SO WE'RE FINALLY AT THE END OF IT.
AND THEORETICALLY, THE FLIPPING THE SWITCH TO TWO FACTOR AUTHENTICATION SHOULD BE EASY.
BUT WE HAVE PUT IT HERE IN THE BUDGET AS A CONTINUED GOAL JUST IN CASE IT OVERLAPS INTO NEXT YEAR.
BUT AS I SAID, THE WHOLE THING WAS SUPPOSED TO BE DONE AND IMPLEMENTED BY MAY 1ST.
AND, AND I CAN TEST TO THE FACT THAT THE CITY HAS DONE THAT AND IT'S A PAIN IN THE BUTT.
BUT WHEN YOU LOOK AT THE OVERALL SYSTEMS AND HOW THEY'RE ALL INTERCONNECTED AND THE, THE, THE SECURITY NOWADAYS, IF YOU, IF YOU HAVEN'T STARTED THAT WITHIN YOUR COUNTIES OR CITIES, UM, YOU'RE WAY BEHIND AND THE THREAT IS REAL OUT THERE ON, ON, YOU KNOW, INVASIONS AND, AND THAT KIND OF THING WITHIN YOUR SYSTEM.
SO, UM, YEAH, HOPE EVERYBODY IS MIGRATING TOWARDS THAT.
ONE THING I MIGHT SAY, WHEN WE HAVE OUR MONTHLY REPORTS FROM COMPUTER SOLUTIONS, THEY DETAIL FOR US LIKE THE ATTEMPTS AND WHERE THE ATTEMPTS COME FROM AND WHAT COUNTRY THEY'RE ORIGINATING FROM.
SO IT IS, IT'S FRIGHTENING WHEN YOU LOOK AT BOTH THE NUMBERS AND THE PLACE OF ORIGIN.
WELL, I DON'T HAVE ANY OTHER QUESTIONS.
ONE, ON THE ACTIVE DIRECTORY, ARE WE DOING THAT IN TERMS, UH, THAT IS A FUNCTION THAT IS HANDLED BY OUR IT VENDOR AND IT'S, IT WAS JUST A PROJECT THAT HAS HESITATED SOME CLEAN UP AND COLLABORATION.
SO THE ACTIVE DIRECTORY ITSELF IS POSTED BY THEM OR IT'S FUND, IT'S, IT'S MEANT BY PROVIDER.
AND THEN THE OTHER QUESTION IS MORE THAT THE, UH, COMPLIANCE, DO YOU HAVE LIKE A LIST OF THE SPECIFIC, UH, COMPLIANCE THINGS THAT WE DO? SO LIKE ISO OR SACKS OR, UH, AND NOT CURRENTLY WORK ON? I CAN WORK ON, I WAS JUST CURIOUS ABOUT THAT.
[01:45:01]
PRO, UH, PRIVACY COMPLIANCE STANDPOINT, I DO HAVE BASICALLY A, LIKE A, A CHEAT SHEET OF OF HIPAA VERSUS TEXAS STATE, UH, CYBERSECURITY LAWS REPORTING REQUIREMENTS TO EITHER OCR OR THE ATTORNEY GENERAL'S OFFICE IN THAT REGARD.THAT, UH, SOMETHING, IS THAT WHAT YOU WERE REFERRING TO? UM, YEAH.
JUST CURIOUS ABOUT IT CUZ WE, UH, MY COMPANY DOES A LOT OF VERY SPECIFIC TO GO ALONG WITH IT.
AND SO THAT'S SOMETHING THAT WE'RE VERY FAR BEHIND ON.
SO ALWAYS OPEN UP OTHER PEOPLE WORK WITH YOU, CONSULT WITH.
UH, LIKE TO GET A MOTION TO MOVE THIS TO THE FULL BOARD, BOTH 10 AND 11.
I'LL MAKE THE MOTION TO APPROVE AND PRESENT IT TO THE, SHOULD IT BE THE FULL BOARD DIANE, OR SHOULD IT BE I THINK THE FULL BOARD? I THINK SO.
I'LL MAKE THAT MOTION FOR NUMBER 10.
ANY FURTHER DISCUSSION? JUDGE, JUDGE HER.
AND, UM, ANY FURTHER DISCUSSION? HEARING NONE, UH, ALL THOSE IN FAVOR SAY AYE.
MOTION IS APPROVED TO MOVE TO THE FULL BOARD, BOTH 10 AND 11.
[12. Agency Contract Performance Report - Diane Rath]
RATH AND WITH YOUR PERMISSION, I'LL GIVE IT FROM HERE.I'LL JUST ASK MIGUEL TO ADVANCE THIS SLIDE FOR ME.
AS YOU SEE THE, THE REALM OF PROGRAMS THAT WE DO HAVE, I THINK PEOPLE ARE ALWAYS SURPRISED BY THE FULL RANGE AND THE NUMBER OF PROGRAMS THAT WE SUPPORT.
AND, UH, THE EXTENT TO WHICH WE ARE INVOLVED, BOTH WITH THE, THE WIDE RANGE OF OUR FUNDING SOURCES AND THE VERY WIDE LARGE NUMBER OF INDIVIDUAL CONTRACTS WITH AGING.
AS I MENTIONED, WE ARE PRIMARY PROBLEM IN AUGUST.
UH, I MEAN IN SEPTEMBER, I'M SORRY, WAS OUR, IN OUR MEALS AND OUR NUTRITION PROGRAM.
SO WE SUCCEEDED WITH OUR CONGREGATE MEALS FOR THE FIRST TIME.
THAT WAS THE FIRST TIME IN MANY, MANY MONTHS.
AND WE HAD GREEN ON THE NUMBER OF CONGREGATE MEALS, SO WE'RE
BUT UNFORTUNATELY WE HAD EXHAUSTED THE CONTRACT FOR THE NUMBER OF HOME DELIVERED MEALS.
AND THAT IS, WE FELL VERY SHORT ON THE, AT LEAST THIS IS A NEW FISCAL YEAR WITH THOSE NEW CONTRACTS.
SO, UH, WE'LL BE MOVING IN A MUCH BETTER DIRECTION FOR OCTOBER.
ART, UM, I DID WANNA CLARIFY WHEN YOU LOOK AT THEIR REPORT, CUZ THEIR RIDERSHIP IS INCREASING, THEY REALLY HAVE NO ISSUES.
BUT IT, IT IS THAT WE HAD A 17% DISAGREEMENT ON THEIR SATISFACTION, BUT I WANTED TO POINT OUT THEY ONLY HAD SIX SURVEYS, UH, COMPLETED.
AND OUT OF THAT SIX SURVEYS, ONE WAS BAD AND THAT'S WHAT RESULTED IN SUCH A, A LARGE NUMBER OF 17 PERCENTS.
I D D UH, AGAIN, WHERE YOU HAVE TALKED ABOUT THEIR STAFFING CHALLENGES AND AS A RESULT OF STAFFING CHALLENGES, THEY REALLY AREN'T HITTING THEIR, UH, TYPE A AND TYPE B, WHICH IS WHERE WE REALLY MAKE THE MONEY.
UH, IT IS IMPROVING AND I'M VERY PLEASED WHEN WE LOOK AT THE TREND FOR TYPE A'S YOU WILL SEE THAT MONTH OVER MONTH, IT REALLY IS MOVING IN A VERY GOOD DIRECTION.
SO WE'RE NOT WHERE WE NEED TO BE, BUT WE REALLY ARE IMPROVING AND, AND WE DID HIT, UM, OUR MONTHLY, UH, ALL, WE JUST BARELY MISSED OUR MONTHLY TARGET IN SEPTEMBER.
SO THE TREND LINE THERE IS IN THE RIGHT DIRECTION AND ON THE TYPE B UH, WHICH IS REALLY WHERE WE NEED TO HIT IT, THEY'VE HIT IT THE PAST TWO MONTHS.
SO I'M VERY COMFORTABLE THAT SOME OF THE CHANGES THEY'VE MADE AS WE CONTINUE TO, TO RIDE THIS ONE VERY HARD AND KEEP REALLY MANAGE IT VERY, VERY CLOSELY, THAT THAT ONE IS, IS PERFORMING IN A MUCH BETTER DIRECTION.
UH, WHEN WE GO TO NEXT SLIDE, PUBLIC SAFETY, UM, WE GRADUATED OUR BRAVO CLASS, WE GRADUATED 22.
ONE OF THE THINGS THAT WE'RE REALLY FOCUSING ON IS INCREASING OUR CLASS SIZE.
EVEN IN THE MIDST OF COVID WE HAD, UH, MUCH LARGER CLASSES.
SO INSTEAD OF ADDING MORE CLASSES, IT'S MUCH MORE, UM, EFFICIENT FOR US TO INCREASE THE SIZE OF OUR CLASSES.
THE ACADEMY WAS REALLY LOOKING AT HAVING, ADDING MORE CLASSES, MORE PART-TIME CLASSES, BUT THAT COSTS MORE MONEY THAN IT'S WORTH.
[01:50:01]
REALLY FOCUSED ON INCREASING THE SIZE OF THE CLASSES THAT WE DO ROLL OUT.UH, WE DID, UH, UH, BETTER IN AUGUST THAN WE DID IN SEPTEMBER FOR THE NUMBER OF CERTIFIED CLASSES THAT WE HAD CONDUCTED.
WE HAD LOW REGISTRATION IN A FEW CLASSES.
SO WE CONTINUE TO BE CHALLENGED TO MEET THAT TARGET AND, UM, THE TCO LAW ENFORCEMENT LICENSES, THEY, THEY'RE REQUIRED TO GET THEIR CONTINUING EDUCATION IN TWO YEAR CHUNKS.
AND SO WE SHOULD SEE NEXT YEAR THOSE NUMBERS GO UP CUZ THAT'S THE LAST YEAR OF THAT TWO YEAR CYCLE.
YOU'VE GOT A QUESTION FOR YOU ON, ON THE, UH, ON THE CADETS.
WHEN THEY GRADUATE, IS THERE ANY KIND OF, UM, CEREMONY OR ANYTHING? OH, YES SIR.
WE HAVE A PHENOMENAL PROGRAM AND I'M VERY, VERY PROUD.
UM, AND IT IS ATTENDED AND, AND ALL OF OUR PAST CHAIRMAN HAVE ATTENDED OUR GRADUATION.
UH, WE HAVE GRADUATION, THE, WE FILL THE SHIRTS AUDITORIUM.
UH, I HAVE TO REALLY BRAG ABOUT THE, THE QUALITY OF GRADUATES OF OUR CADETS CUZ THEY CAN WORK ANY PLACE IN THE STATE.
S A P D BY THEIR OWN REQUIREMENTS REQUIRE THEM TO COMPLETE THEIR ACADEMY.
AND THAT'S WHY OURS ARE RECRUITED FROM THROUGHOUT THE STATE.
AND RIGHT NOW OVER 90% OF OURS ARE BEING SPONSORED BY A LAW ENFORCEMENT AGENCY.
THAT MEANS THEY'RE, THEY'RE RECEIVING, UM, A SUBSIDY AND UH, THEIR TUITION IS PAID BY THAT SPONSORING AGENCY.
AND WE HAVE THEM COMING FROM, UH, OUTSIDE OUR REGION.
THEY'RE COMING FROM BUTTA, THEY'RE COMING FROM HAYES, THEY'RE COMING FROM SAN MARCO IN ADDITION TO OUR OWN, UH, OUTLYING AREAS.
SO I'M VERY PROUD OF THE JOB OUR CADETS DO.
COULD, COULD YOU SEND OUT THE GRADUATION INFORMATION TO, TO THE BOARD AND IF IN CASE OR CAN WE ATTEND THE GRADUATION OPEN TO THE PUBLIC? EVERYBODY CAN.
CAUSE I, I HAVEN'T HAD THAT SCHEDULED, BUT I'D LIKE TO.
AND THEN GOING TO WEATHERIZATION.
I REALLY JUST HAVE TO RECOGNIZE WEATHERIZATION CUZ AS YOU ALL HAVE LIVED WITH US FOR THE PAST SEVERAL YEARS AND SOME WELL BEFORE I CAME, AND THEY REALLY GET SOME ISSUES, UM, THAT THEY ARE ALL GREEN.
THEIR FINANCIALS ARE IN VERY GOOD SHAPE.
UM, REALLY HAVE TO SALUTE ALICIA FOR THE JOB SHE'S DOING IN HITTING THOSE PERFORMANCE TARGETS.
AND WE'RE VERY PLEASED AT THE STATE.
THE PAST COUPLE OF MONTHS HAS REALLY, UM, SHARED WHICH, UH, AGENCIES ARE AWARE ON THEIR EXPENDITURE AND WE'RE REALLY IN THAT TOP TIER.
SO THEY HAVE DONE A VERY, VERY GOOD JOB AND I DO WANNA RECOGNIZE THEIR EFFORTS.
SO THAT'S, THAT COMPLETES MY REPORT UNLESS THERE'S ANY QUESTIONS.
ANYBODY HAVE ANY QUESTIONS? IF NOT, UH, LET'S SEE.
UH, I, WE NEED TO, UH, A MOTION TO MOVE IT TO YES.
EITHER CONSENT OR, UM, CAN WE GET A MOTION ON THAT? UM, MOTION, SIR.
ANY FURTHER DISCUSSIONS? QUESTIONS? YOU'RE DONE.
UH, ALL THOSE IN FAVOR SAY AYE.
OPPOS, UH, MOTION IS APPROVED.
I THINK WE'VE, UH, THANK Y'ALL VERY MUCH.
UM, WE IDENTIFIED WHICH ONES ARE GONNA BE ON THE, UH, THE BOARD GOING TO THE FULL BOARD AND WHICH ONE'S GONNA BE ON CONSENT.
[14. Items to be placed on the agenda for the next Executive Committee meeting.]
TO THE FULL BOARD[13. Items to be placed on the Board of Directors meeting agenda from the Executive Committee.]
IS OUR QUARTERLY FINANCIALS AND THE BUDGET GOING TO CONSENT WILL BE THE INVESTMENT POLICY AND THE, UM, UH, EXTENSION OF SHIRTS GO INTO THE FULL BOARD AS SCOPE 10 AND 11, THE INTERNAL AND QA AUDITS, AND THEN CPR WILL GO TO THE CONSENT AGENDA.WELL, I THINK WE'RE KIND OF AT THE END HERE, AREN'T WE? YES.
WE'RE GETTING OUT BEFORE NOON HERE.
IS THERE ANY OTHER DISCUSSION OR QUESTIONS OR ANYTHING FOR ANYBODY? HAS, UM, RIGHT NOW THE NEXT MEETING IS
[15. Next meeting is scheduled for Wednesday, January 18, 2023 at 10:00 a.m. at AACOG.]
SCHEDULED FOR WEDNESDAY, JANUARY 18TH, 2023, 10 O'CLOCK HERE.UM, WITH THAT, ANY OTHER COMMENTS, QUESTIONS? GREAT.