1. Meeting called to Order The AACOG Executive Committee is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Executive Committee reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. Public Comments This time is for anyone to comment to the Executive Committee on issues and items of concern. There will be no Executive Committee deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary 4. Consider and act upon the recommendation to approve the July 21, 2021 Executive Committee Meeting Minutes.
5. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates 1. Area Agencies on Aging (AAA) 2. Alamo Regional Transit (ART) 3. External Affairs & Communications 4. Intellectual & Developmental Disability Services (IDDS) 5. Military and Veterans Affairs 6. Natural Resources 7. Public Safety 8. Regional Services 9. Environmental Conservation 10. Weatherization Assistance Program C. Organizational Updates 1. Building Update 2. General Administration 3. Policy Review 4. Chief Financial Officer
6. Discussion and appropriate action upon the recommendation to approve the 3rd Quarter 2021 financial report. - Jenise Diaz/Julio Elizondo A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly Investment Report
7. Discussion and appropriate action upon the recommendation to approve the proposed 2022 AACOG Budget as follows: - Jenise Diaz/Julio Elizondo A. AACOG Organizational Chart B. 2022 Annual Budget Summaries and Spreadsheets 1. 2022 Agency Roll Up 2. 2022 Program and Titan Complex Budgets 3. 2022 Administrative Budgets (Indirect) 4. 2022 General Fund/Unrestricted Budgets
8. Discussion and appropriate action upon the recommendation from the Chief Financial Officer to approve AACOG's 2022 Public Investment Policy - Jenise Diaz
9. Progress update on the 2020 Comprehensive Annual Audit Corrective Action Plan. - Jenise Diaz
10. Discussion and appropriate action upon the Internal audit update on 2021 completed activities and projects and the internal audit plan for 2022. - Jhoan Torres 11. Discussion and appropriate action upon the approval of the Quality Assurance update on 2021 completed activities and reports and the 2022 Quality Assurance Plan. - Bryn Herrera
12. Discussion and appropriate action to authorize the Executive Director to grant employees who have reached the maximum salary for their pay grade a Cost of Living increase. - Deedra Johnson
13. Agency Contract Performance Report - Diane Rath
14. Items to be placed on the Board of Directors meeting agenda from the Executive Committee. 15. Items to be placed on the agenda for the next Executive Committee meeting. 16. Next meeting is scheduled for Wednesday, January 19, 2022 at 10:00 a.m. at AACOG.
Oct 20, 2021 Executive Committee
1. Meeting called to Order The AACOG Executive Committee is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Executive Committee reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. Public Comments This time is for anyone to comment to the Executive Committee on issues and items of concern. There will be no Executive Committee deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary 4. Consider and act upon the recommendation to approve the July 21, 2021 Executive Committee Meeting Minutes.
5. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates 1. Area Agencies on Aging (AAA) 2. Alamo Regional Transit (ART) 3. External Affairs & Communications 4. Intellectual & Developmental Disability Services (IDDS) 5. Military and Veterans Affairs 6. Natural Resources 7. Public Safety 8. Regional Services 9. Environmental Conservation 10. Weatherization Assistance Program C. Organizational Updates 1. Building Update 2. General Administration 3. Policy Review 4. Chief Financial Officer
6. Discussion and appropriate action upon the recommendation to approve the 3rd Quarter 2021 financial report. - Jenise Diaz/Julio Elizondo A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly Investment Report
7. Discussion and appropriate action upon the recommendation to approve the proposed 2022 AACOG Budget as follows: - Jenise Diaz/Julio Elizondo A. AACOG Organizational Chart B. 2022 Annual Budget Summaries and Spreadsheets 1. 2022 Agency Roll Up 2. 2022 Program and Titan Complex Budgets 3. 2022 Administrative Budgets (Indirect) 4. 2022 General Fund/Unrestricted Budgets
8. Discussion and appropriate action upon the recommendation from the Chief Financial Officer to approve AACOG's 2022 Public Investment Policy - Jenise Diaz
9. Progress update on the 2020 Comprehensive Annual Audit Corrective Action Plan. - Jenise Diaz
10. Discussion and appropriate action upon the Internal audit update on 2021 completed activities and projects and the internal audit plan for 2022. - Jhoan Torres 11. Discussion and appropriate action upon the approval of the Quality Assurance update on 2021 completed activities and reports and the 2022 Quality Assurance Plan. - Bryn Herrera
12. Discussion and appropriate action to authorize the Executive Director to grant employees who have reached the maximum salary for their pay grade a Cost of Living increase. - Deedra Johnson
13. Agency Contract Performance Report - Diane Rath
14. Items to be placed on the Board of Directors meeting agenda from the Executive Committee. 15. Items to be placed on the agenda for the next Executive Committee meeting. 16. Next meeting is scheduled for Wednesday, January 19, 2022 at 10:00 a.m. at AACOG.