1. Meeting called to Order The AACOG Executive Committee is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Executive Committee reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. Public Comments This time is for anyone to comment to the Executive Committee on issues and items of concern. There will be no Executive Committee deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customar.y 4. Consider and act upon the recommendation to approve the July 15, 2020 Executive Committee Meeting Minutes.
Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates 1. Area Agencies on Aging (AAA) 2. Alamo Regional Transit (ART) 3. Compatible Use Program (CUP) 4. External Affairs & Communications 5. Intellectual & Developmental Disability Services (IDDS) 6. Natural Resources 7. Public Safety 8. Regional Services 9. Resource Recovery 10. Veterans 11. Weatherization Assistance Program C. Organizational Updates 1. General Administration 2. Policy Review 3. Chief Financial Officer 4. General Counsel 5. Building Update
Discussion and appropriate action on the recommendation regarding the 3rd Quarter 2020 financial report. - John Clamp A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly investment report
AACOG Budget as follows: - Julio Elizondo/John Clamp A. AACOG Organizational Chart B. 2021 Annual Budget Summaries and Spreadsheets 1. 2021 Agency Roll Up 2. 2021 Program and Titan Complex Budgets 3. 2021 Administrative Budgets (Indirect) 4. 2021 Local Budget
AUDIT FIRM SELECTION ITEM HAS BEEN PULLED FROM THE AGENDA
Internal audit update on 2020 completed activities and projects and the internal audit plan for 2020. - Jhoan Torres
Quality Assurance update on 2020 completed activities and reports. - Bryn Herrera
Agency Contract Performance Report - Diane Rath
Discussion and appropriate action on the recommendation to authorize the Executive Director to enter into a contract for moving services to move AACOG’s offices to the Titan Buildings in the approximate amount of $100,000. – Cliff Herberg
Discussion and appropriate action on the recommendation to ratify expenditures for the purchase of office furniture and design services at the Titan Building and Titan Plaza as authorized by the Executive Director in the approximate amount of $106,000. – Cliff Herberg
Discussion and appropriate action on the recommendation to ratify the contract to purchase roof top air conditioners for the Tian Plaza building as authorized by the Executive Director in the approximate amount of $40,000. – Cliff Herberg
15. Consider and act upon the recommendation to The Executive Committee shall convene into Executive Session to deliberate and receive advice regarding: The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp 16. Consider and act upon the items discussed in executive session.
17. Items to be placed on the Board of Directors meeting agenda from the Executive Committee. 18. Items to be placed on the agenda for the next Executive Committee meeting. 19. Next meeting is scheduled for Wednesday, January 20, 2021 at 10:00 a.m. at AACOG Titan Building. 20. Adjournment
Oct 21, 2020 Executive Committee
1. Meeting called to Order The AACOG Executive Committee is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Executive Committee reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. Public Comments This time is for anyone to comment to the Executive Committee on issues and items of concern. There will be no Executive Committee deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customar.y 4. Consider and act upon the recommendation to approve the July 15, 2020 Executive Committee Meeting Minutes.
Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates 1. Area Agencies on Aging (AAA) 2. Alamo Regional Transit (ART) 3. Compatible Use Program (CUP) 4. External Affairs & Communications 5. Intellectual & Developmental Disability Services (IDDS) 6. Natural Resources 7. Public Safety 8. Regional Services 9. Resource Recovery 10. Veterans 11. Weatherization Assistance Program C. Organizational Updates 1. General Administration 2. Policy Review 3. Chief Financial Officer 4. General Counsel 5. Building Update
Discussion and appropriate action on the recommendation regarding the 3rd Quarter 2020 financial report. - John Clamp A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly investment report
AACOG Budget as follows: - Julio Elizondo/John Clamp A. AACOG Organizational Chart B. 2021 Annual Budget Summaries and Spreadsheets 1. 2021 Agency Roll Up 2. 2021 Program and Titan Complex Budgets 3. 2021 Administrative Budgets (Indirect) 4. 2021 Local Budget
AUDIT FIRM SELECTION ITEM HAS BEEN PULLED FROM THE AGENDA
Internal audit update on 2020 completed activities and projects and the internal audit plan for 2020. - Jhoan Torres
Quality Assurance update on 2020 completed activities and reports. - Bryn Herrera
Agency Contract Performance Report - Diane Rath
Discussion and appropriate action on the recommendation to authorize the Executive Director to enter into a contract for moving services to move AACOG’s offices to the Titan Buildings in the approximate amount of $100,000. – Cliff Herberg
Discussion and appropriate action on the recommendation to ratify expenditures for the purchase of office furniture and design services at the Titan Building and Titan Plaza as authorized by the Executive Director in the approximate amount of $106,000. – Cliff Herberg
Discussion and appropriate action on the recommendation to ratify the contract to purchase roof top air conditioners for the Tian Plaza building as authorized by the Executive Director in the approximate amount of $40,000. – Cliff Herberg
15. Consider and act upon the recommendation to The Executive Committee shall convene into Executive Session to deliberate and receive advice regarding: The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp 16. Consider and act upon the items discussed in executive session.
17. Items to be placed on the Board of Directors meeting agenda from the Executive Committee. 18. Items to be placed on the agenda for the next Executive Committee meeting. 19. Next meeting is scheduled for Wednesday, January 20, 2021 at 10:00 a.m. at AACOG Titan Building. 20. Adjournment