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Agenda Alamo Area Council of Governments Executive Committee Meeting Wednesday, October 16, 2019 - 10:00 a.m. Al J. Notzon III Board Room 8700 Tesoro Drive, Suite 100 San Antonio, TX 78217-6221

Request All Electronic Devices Be Silenced

1. Meeting called to Order The AACOG Executive COmmittee is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Executive Committee reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.

2. Roll Call

3. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.

4. Consider and act upon the recommendation to approve the July 17, 2019 meeting minutes.

Executive Director

5. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates Area Agencies on Aging (AAA) Alamo Regional Transit (ART) External Affairs & Communications Intellectual & Developmental Disability Services (IDDS) Natural Resources Public Safety Regional Services Resource Recovery Veterans Weatherization Assistance Program C. Organizational Updates General Administration Policy Review Chief Financial Officer General Counsel

Financial

6. Discussion and appropriate action on the recommendation regarding the 3rd Quarter 2019 Financial Report. - John Clamp A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Investment Summary

7. Discusson and appropriate action on the recommendation to approve the proposed 2020 AACOG Budget as follows: - Julio Elizondo/John Clamp A. AACOG Organizational Chart B. 2020 Annual Budget Summaries and Spreadsheets 2020 Agency Roll Up 2020 Program Budgets 2020 Administrative Budgets (Indirect) 2020 Local Budgets

8. Discussion and appropriate action to authorize the Executive Director to enter into a contract with the selected Bank Depository as a result of the RFP released July 3, 2019. - Blanca Tapia

Administration

9. Agency Contract Performance Report - Diane Rath

Items 10 - 13

10. Items to be placed on the Board of Directors meeting agenda from the Executive Committee.

11. Items to be placed on the agenda for the next Executive Committee meeting.

12. Next meeting is scheduled for Wednesday, January 15, 2020 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.

13. Adjournment

Oct 16, 2019 Executive Committee

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Agenda Alamo Area Council of Governments Executive Committee Meeting Wednesday, October 16, 2019 - 10:00 a.m. Al J. Notzon III Board Room 8700 Tesoro Drive, Suite 100 San Antonio, TX 78217-6221

Request All Electronic Devices Be Silenced

1. Meeting called to Order The AACOG Executive COmmittee is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Executive Committee reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.

2. Roll Call

3. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.

4. Consider and act upon the recommendation to approve the July 17, 2019 meeting minutes.

Executive Director

5. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates Area Agencies on Aging (AAA) Alamo Regional Transit (ART) External Affairs & Communications Intellectual & Developmental Disability Services (IDDS) Natural Resources Public Safety Regional Services Resource Recovery Veterans Weatherization Assistance Program C. Organizational Updates General Administration Policy Review Chief Financial Officer General Counsel

Financial

6. Discussion and appropriate action on the recommendation regarding the 3rd Quarter 2019 Financial Report. - John Clamp A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Investment Summary

7. Discusson and appropriate action on the recommendation to approve the proposed 2020 AACOG Budget as follows: - Julio Elizondo/John Clamp A. AACOG Organizational Chart B. 2020 Annual Budget Summaries and Spreadsheets 2020 Agency Roll Up 2020 Program Budgets 2020 Administrative Budgets (Indirect) 2020 Local Budgets

8. Discussion and appropriate action to authorize the Executive Director to enter into a contract with the selected Bank Depository as a result of the RFP released July 3, 2019. - Blanca Tapia

Administration

9. Agency Contract Performance Report - Diane Rath

Items 10 - 13

10. Items to be placed on the Board of Directors meeting agenda from the Executive Committee.

11. Items to be placed on the agenda for the next Executive Committee meeting.

12. Next meeting is scheduled for Wednesday, January 15, 2020 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.

13. Adjournment

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