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Agenda Alamo Area Council of Governments Executive Committee Meeting Wednesday, October 18, 2017 - 10:00 a.m. Al J. Notzon III Board Room 8700 Tesoro Drive, Suite 100 San Antonio, TX 78217

Request All Electronic Devices Be Silenced

1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.

2. Roll Call

3. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.

4. Consider and act upon the recommendation to approve the July 19, 2017 minutes.

Executive Director

5. Monthly Report - Diane Rath A. Program Status 1) Area Agencies on Aging (AAA's) 2) Alamo Regional Transit (ART) 3) External Affairs & Communications 4) Intellectual & Developmental Disability (IDD) Services 5) Natural Resources 6) Public Safety 7) Regional Services 8) Resource Recovery 9) Veterans 10) Weatherization Assistance Program B. Organizational and General Administration Updates 1) Policy Review 2) Chief Financial Officer 3) General Counsel

Administration

6. Presentation, discussion and possible action on Compensation Study conducted by Werling Associates, Inc.- Deedra Johnson/Steve Werling

8. Discussion and appropriate action on the recommendation to approve the proposed Procurement Policy and Asset Management Policy. - Diane Rath

7. Discussion and appropriate action on the recommendation to approve the AACOG Accounting and Financial Policies. - John Clamp

9. Agency Contract Performance Report - Diane Rath

Financial

10. Discussion and appropriate action on the recommendation regarding the 3rd Quarter 2017 Financial Report. - John Clamp A. Balance Sheet B. Revenue and Expenditures C. Administrative Budgets D. Investment Summary

11. Discussion and appropriate action on the recommendation to approve the proposed 2018 AACOG Budget as follows: - Julio Elizondo/John Clamp A. AACOG Organizational Chart B. 2018 Annual Budget Summaries and Spreadsheets 1. 2018 Agency Roll Up 2. 2018 Program Budgets 3. 2018 Administrative Budgets (Indirect) 4. 2018 Local Budgets

Items 13 - 16

13. Items to be placed on the Board of Directors meeting agenda from the Executive Committee.

14. Items to be placed on the agenda for the next Executive Committee meeting.

15. Next meeting is scheduled for Wednesday, January 17, 2018 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.

16. Adjournment

Oct 18, 2017 Executive Committee

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Agenda Alamo Area Council of Governments Executive Committee Meeting Wednesday, October 18, 2017 - 10:00 a.m. Al J. Notzon III Board Room 8700 Tesoro Drive, Suite 100 San Antonio, TX 78217

Request All Electronic Devices Be Silenced

1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.

2. Roll Call

3. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.

4. Consider and act upon the recommendation to approve the July 19, 2017 minutes.

Executive Director

5. Monthly Report - Diane Rath A. Program Status 1) Area Agencies on Aging (AAA's) 2) Alamo Regional Transit (ART) 3) External Affairs & Communications 4) Intellectual & Developmental Disability (IDD) Services 5) Natural Resources 6) Public Safety 7) Regional Services 8) Resource Recovery 9) Veterans 10) Weatherization Assistance Program B. Organizational and General Administration Updates 1) Policy Review 2) Chief Financial Officer 3) General Counsel

Administration

6. Presentation, discussion and possible action on Compensation Study conducted by Werling Associates, Inc.- Deedra Johnson/Steve Werling

8. Discussion and appropriate action on the recommendation to approve the proposed Procurement Policy and Asset Management Policy. - Diane Rath

7. Discussion and appropriate action on the recommendation to approve the AACOG Accounting and Financial Policies. - John Clamp

9. Agency Contract Performance Report - Diane Rath

Financial

10. Discussion and appropriate action on the recommendation regarding the 3rd Quarter 2017 Financial Report. - John Clamp A. Balance Sheet B. Revenue and Expenditures C. Administrative Budgets D. Investment Summary

11. Discussion and appropriate action on the recommendation to approve the proposed 2018 AACOG Budget as follows: - Julio Elizondo/John Clamp A. AACOG Organizational Chart B. 2018 Annual Budget Summaries and Spreadsheets 1. 2018 Agency Roll Up 2. 2018 Program Budgets 3. 2018 Administrative Budgets (Indirect) 4. 2018 Local Budgets

Items 13 - 16

13. Items to be placed on the Board of Directors meeting agenda from the Executive Committee.

14. Items to be placed on the agenda for the next Executive Committee meeting.

15. Next meeting is scheduled for Wednesday, January 17, 2018 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.

16. Adjournment

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