1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. United States Pledge of Allegiance and Texas Pledge of Allegiance 4. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary. 5. Declarations of Conflict of Interest
Recognition of Outgoing Board Member: 1. The Honorable Justin Meadows, Councilman, City of New Braunfels, Board Member representing Urbanized Cities 2. The Honorable Leah Garcia, Councilwoman, City of New Braunfels, Board Member Alternate representing Urbanized Cities Introduction of Incoming Board Memeber 1. The Honorable James Blakey, Councilman, Distirct 6, CIty of New Braunfels, Board Member representing Urbanized Cities 2. The Honorable Matthews Hoyt, Councilman, Distirct 4, CIty of New Braunfels, Board Member Alternate representing Urbanized Cities
Toros Motorcycle Club of San Antonio would like to make a donation to TXServes Veteran Network - Wick 'Chief' Toliver, President, San Antonio Chapter
8. Update on the AACOG move to the Titan Building, 2700 NE Interstate 410 Loop, San Antonio, TX 78217. - Diane Rath 9. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates 1. Area Agencies on Aging (AAA) 2. Alamo Regional Transit (ART) 3. External Affairs & Communications 4. Intellectual & Developmental Disability Services (IDDS) 5. Natural Resources 6. Public Safety 7. Regional Services 8. Resource Recovery 9. Veterans 10. Weatherization Assistance Program C. Organizational Updates 1. General Administration 2. Policy Review 3. Chief Financial Officer 4. General Counsel
The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting. 10. Consider and act upon the recommendation to approve the May 27, 2020 Board of Directors meeting minutes. 11. May 2020 Financial Summary - John Clamp A. Financial Dashboard B. Combined Balance Sheet C. Combined Revenue & Expenditures D. Administrative Budgets 12. Agency Contract Performance Report - Diane Rath
Air Quality Committee Update - Lyle Hufstetler
Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the approximate amount of $350,000 for the Alamo Area Regional Target Range Planning Grant through the Texas Parks and Wildlife Division (TPWD) and adopt a resolution in support of the project. This item will require an amendment to the 2020 budget. – Cliff Herberg
Consider and act upon on the recommendation to authorize the Executive Director to purchase IT network equipment in the approximate amount of $242,000. – Cliff Herberg
Consider and act upon the recommendation to release a Request for Qualifications (RFQ) and negotiate the contract for an Electronic Health Record consultant in an amount not to exceed $150,000.00 for the development of additional system enhancements. - Jacob Ulczynski
Consider and act upon the recommendation to ratify an application to the Texas Department of Housing and Community Affairs (TDHCA) to serve rural residents experiencing a housing crisis for an amount of $1.1 million from July 15, 2020 through June 15, 2021. This grant, if awarded, would require a budget amendment.--Gloria Vasquez
Consider and act upon the recommendation to authorize AACOG's Executive Director to execute an Interlocal Agreement (ILA) with Texas State University (TSU) for services related to AACOG's Resource Recovery program. This does not require a budget amendment. -- Christopher Moken
Consider and act upon the recommendation to authorize the Executive Director to apply for and accept the 5311 Rural Transportation State funding in an amount up to $1,400,000. This is annual recurring funding and does not require a budget amendment to the FY20 budget.-- Sean Scott
Consider and act upon the recommendation to authorize the Executive Director to accept additional awarded 5311 Federal funds from the Vehicle Revenue Miles (VRM) program in the amount of $650,000 and to amend the 5311 Federal grant agreement to reflect the additional funds. This is annual recurring funding and does not require a budget amendment to the FY20 budget. --Sean Scott
Consider and act upon the recommendation from the Executive Director to approve AACOG's Annual Audit Report for year ended December 31, 2019. - John Clamp
22. The Board of Directors shall convene into Executive Session to deliberate and receive advice regarding: The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp
Consider and act upon on the recommendation to authorize the Executive Director to negotiate and enter into a contract with a general contractor to perform the remodeling of AACOG’s Titan and Titan Plaza lease space. – Cliff Herberg
Consider and act upon on the recommendation to authorize the Executive Director to negotiate and enter into a contract for architectural services at the Titan and Titan Plaza buildings in the approximate amount of $146,000. – Cliff Herberg
Consider and act upon the recommendation to authorize the Executive Director to enter into negotiations with one or more approved financial institutions for the purpose of financing the purchase of the Titan Complex. - John Clamp
Consider and act upon on the recommendation to authorize the Executive Director to exercise the option to purchase the Titan and Titan Plaza Buildings at the earliest opportunity. – Cliff Herberg
28. Next meeting is scheduled for Wednesday, July 22, 2020 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room. 29. Adjournment
Jun 24, 2020 Board of Directors Meeting
1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. United States Pledge of Allegiance and Texas Pledge of Allegiance 4. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary. 5. Declarations of Conflict of Interest
Recognition of Outgoing Board Member: 1. The Honorable Justin Meadows, Councilman, City of New Braunfels, Board Member representing Urbanized Cities 2. The Honorable Leah Garcia, Councilwoman, City of New Braunfels, Board Member Alternate representing Urbanized Cities Introduction of Incoming Board Memeber 1. The Honorable James Blakey, Councilman, Distirct 6, CIty of New Braunfels, Board Member representing Urbanized Cities 2. The Honorable Matthews Hoyt, Councilman, Distirct 4, CIty of New Braunfels, Board Member Alternate representing Urbanized Cities
Toros Motorcycle Club of San Antonio would like to make a donation to TXServes Veteran Network - Wick 'Chief' Toliver, President, San Antonio Chapter
8. Update on the AACOG move to the Titan Building, 2700 NE Interstate 410 Loop, San Antonio, TX 78217. - Diane Rath 9. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates 1. Area Agencies on Aging (AAA) 2. Alamo Regional Transit (ART) 3. External Affairs & Communications 4. Intellectual & Developmental Disability Services (IDDS) 5. Natural Resources 6. Public Safety 7. Regional Services 8. Resource Recovery 9. Veterans 10. Weatherization Assistance Program C. Organizational Updates 1. General Administration 2. Policy Review 3. Chief Financial Officer 4. General Counsel
The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting. 10. Consider and act upon the recommendation to approve the May 27, 2020 Board of Directors meeting minutes. 11. May 2020 Financial Summary - John Clamp A. Financial Dashboard B. Combined Balance Sheet C. Combined Revenue & Expenditures D. Administrative Budgets 12. Agency Contract Performance Report - Diane Rath
Air Quality Committee Update - Lyle Hufstetler
Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the approximate amount of $350,000 for the Alamo Area Regional Target Range Planning Grant through the Texas Parks and Wildlife Division (TPWD) and adopt a resolution in support of the project. This item will require an amendment to the 2020 budget. – Cliff Herberg
Consider and act upon on the recommendation to authorize the Executive Director to purchase IT network equipment in the approximate amount of $242,000. – Cliff Herberg
Consider and act upon the recommendation to release a Request for Qualifications (RFQ) and negotiate the contract for an Electronic Health Record consultant in an amount not to exceed $150,000.00 for the development of additional system enhancements. - Jacob Ulczynski
Consider and act upon the recommendation to ratify an application to the Texas Department of Housing and Community Affairs (TDHCA) to serve rural residents experiencing a housing crisis for an amount of $1.1 million from July 15, 2020 through June 15, 2021. This grant, if awarded, would require a budget amendment.--Gloria Vasquez
Consider and act upon the recommendation to authorize AACOG's Executive Director to execute an Interlocal Agreement (ILA) with Texas State University (TSU) for services related to AACOG's Resource Recovery program. This does not require a budget amendment. -- Christopher Moken
Consider and act upon the recommendation to authorize the Executive Director to apply for and accept the 5311 Rural Transportation State funding in an amount up to $1,400,000. This is annual recurring funding and does not require a budget amendment to the FY20 budget.-- Sean Scott
Consider and act upon the recommendation to authorize the Executive Director to accept additional awarded 5311 Federal funds from the Vehicle Revenue Miles (VRM) program in the amount of $650,000 and to amend the 5311 Federal grant agreement to reflect the additional funds. This is annual recurring funding and does not require a budget amendment to the FY20 budget. --Sean Scott
Consider and act upon the recommendation from the Executive Director to approve AACOG's Annual Audit Report for year ended December 31, 2019. - John Clamp
22. The Board of Directors shall convene into Executive Session to deliberate and receive advice regarding: The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp
Consider and act upon on the recommendation to authorize the Executive Director to negotiate and enter into a contract with a general contractor to perform the remodeling of AACOG’s Titan and Titan Plaza lease space. – Cliff Herberg
Consider and act upon on the recommendation to authorize the Executive Director to negotiate and enter into a contract for architectural services at the Titan and Titan Plaza buildings in the approximate amount of $146,000. – Cliff Herberg
Consider and act upon the recommendation to authorize the Executive Director to enter into negotiations with one or more approved financial institutions for the purpose of financing the purchase of the Titan Complex. - John Clamp
Consider and act upon on the recommendation to authorize the Executive Director to exercise the option to purchase the Titan and Titan Plaza Buildings at the earliest opportunity. – Cliff Herberg
28. Next meeting is scheduled for Wednesday, July 22, 2020 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room. 29. Adjournment