1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. United States Pledge of Allegiance and Texas Pledge of Allegiance 4. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary. 5. Declarations of Conflict of Interest
Recognition of Outgoing Board Members and Advisory Committee Chairs. - Chairman Hurley
Texas Association of Regional Councils (TARC) Update - Ginny Lewis Ford, TARC Executive Director
2020 AACOG Year in Review Report - Diane Rath
The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting. 9. Consider and act upon the recommendation to approve the October 28, 2020 Board of Directors Meeting Minutes. 10. Consider and act upon the October 2020 Financial Summary and December 2020 Combined Revenue & Expenditures Forecast - John Clamp A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly investment report 11. Agency Contract Performance Report - Diane Rath 12. Consider and act upon the recommendation to approve the 2021 Executive Committee and Board of Directors meeting dates. 13. Consider and act upon the recommendation from the Alamo Senior Advisory Committee (ASAC) for approval of ASAC Member and Alternate Member nominations and Officer Nominations for 2021. - Gloria Vasquez 14. Consider and act upon the approval of the additional proposed AACOG Contractors and Rates for FY21 Contractors Choice List. - Gloria Vasquez
Consider and act upon the recommendation to approve the proposed 2021 AACOG Budget as follows: - Julio Elizondo A. AACOG Organizational Chart B. 2021 Annual Budget Summaries and Spreadsheets 1. 2021 Agency Roll Up 2. 2021 Program and Titan Complex Budgets 3. 2021 Administrative Budgets (Indirect) 4. 2021 Local Budgets
Consider and act upon authorizing the Executive Director to enter into a three year contract with the selected Audit firm. - Blanca Tapia
Consider and act upon on the recommendation to ratify the purchase of audio visual equipment and installation services in the approximate amount of $70,000 for the Titan Building as authorized by the Executive Director. This item will not require a budget amendment – Cliff Herberg
Consider and act upon on the recommendation to authorize the Executive Director to purchase security equipment and installation services in the approximate amount of $56,000 for the Titan and Titan Plaza Buildings. This item will not require a budget amendment. – Cliff Herberg
Consider and act upon the recommendation to authorize the Executive Director to apply for, accept from, and execute funding in the amount of $253,002 from the Office of Economic Adjustment (Department of Defense) to implement recommendations resulting from the JBSA Regional Compatible Use Plan. If awarded, this grant would require an amendment to the 2021 AACOG budget. - Larry Dotson
Consider and act upon the recommendation to authorize the Executive Director to execute the Collaboration and Space Use Agreement with the Multi-Assistance Center at Morgan's Wonderland for an amount not to exceed 6000 sq ft and $630,000 for a 5 year period. This item does not require amendment to the FY20 or FY21 budget. - Jacob Ulczynski
Consider and act upon the recommendation to authorize the Executive Director to execute a contract amendment and accept funding from Health and Human Services Commission for Enhanced Community Coordination and Transition Support Team in an estimated amount of $510,000.00. This item will require a budget amendment to the FY2021 budget. - Jacob Ulczynski
Consider and act upon the recommendation to ratify the submission of a grant application to the Texas Council for Developmental Disabilities for Older Adults with Developmental Disabilities and their Caregivers in the amount of $175,000.00. This item will not require a budget amendment. - Jacob Ulczynski
Consider and act upon on the recommendation to authorize the Executive Director to purchase radio infrastructure equipment through Motorola (DIR) for an approximate amount of $1.1 million; and sign an Interlocal Agreement and resolution in support of a partnership with the Texas Department of Transportation to maintain and support this improved interoperability structure in existing tower sites. This item will not require an amendment to the FY2020 budget. – Marcela Medina
Air Quality Committee Report -- Lyle Hufstetler
Consider and act upon the election of AACOG's Texas Association of Regional Councils (TARC) Representative and Alternate. - Judge Chris Schuchart
Consider and act upon the election of Alamo Area Development Corporation (AADC) Board of Directors Representatives. - Judge Chris Schuchart
Consider and act upon the election of the 2021 AACOG Board of Directors’ Chair and Vice Chair. - Judge Chris Schuchart A. 2021 Chair B. 2021 Vice Chair
Installation of the 2021 AACOG Board of Directors' Chair and Vice Chair. - Chairman Hurley A. Chair B. Vice Chair
29. Next meeting is scheduled for Wednesday, January 27, 2021 at 10:00 a.m. at a location TBD. 30. Adjournment
Dec 02, 2020 Board of Directors Meeting
1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. United States Pledge of Allegiance and Texas Pledge of Allegiance 4. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary. 5. Declarations of Conflict of Interest
Recognition of Outgoing Board Members and Advisory Committee Chairs. - Chairman Hurley
Texas Association of Regional Councils (TARC) Update - Ginny Lewis Ford, TARC Executive Director
2020 AACOG Year in Review Report - Diane Rath
The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting. 9. Consider and act upon the recommendation to approve the October 28, 2020 Board of Directors Meeting Minutes. 10. Consider and act upon the October 2020 Financial Summary and December 2020 Combined Revenue & Expenditures Forecast - John Clamp A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly investment report 11. Agency Contract Performance Report - Diane Rath 12. Consider and act upon the recommendation to approve the 2021 Executive Committee and Board of Directors meeting dates. 13. Consider and act upon the recommendation from the Alamo Senior Advisory Committee (ASAC) for approval of ASAC Member and Alternate Member nominations and Officer Nominations for 2021. - Gloria Vasquez 14. Consider and act upon the approval of the additional proposed AACOG Contractors and Rates for FY21 Contractors Choice List. - Gloria Vasquez
Consider and act upon the recommendation to approve the proposed 2021 AACOG Budget as follows: - Julio Elizondo A. AACOG Organizational Chart B. 2021 Annual Budget Summaries and Spreadsheets 1. 2021 Agency Roll Up 2. 2021 Program and Titan Complex Budgets 3. 2021 Administrative Budgets (Indirect) 4. 2021 Local Budgets
Consider and act upon authorizing the Executive Director to enter into a three year contract with the selected Audit firm. - Blanca Tapia
Consider and act upon on the recommendation to ratify the purchase of audio visual equipment and installation services in the approximate amount of $70,000 for the Titan Building as authorized by the Executive Director. This item will not require a budget amendment – Cliff Herberg
Consider and act upon on the recommendation to authorize the Executive Director to purchase security equipment and installation services in the approximate amount of $56,000 for the Titan and Titan Plaza Buildings. This item will not require a budget amendment. – Cliff Herberg
Consider and act upon the recommendation to authorize the Executive Director to apply for, accept from, and execute funding in the amount of $253,002 from the Office of Economic Adjustment (Department of Defense) to implement recommendations resulting from the JBSA Regional Compatible Use Plan. If awarded, this grant would require an amendment to the 2021 AACOG budget. - Larry Dotson
Consider and act upon the recommendation to authorize the Executive Director to execute the Collaboration and Space Use Agreement with the Multi-Assistance Center at Morgan's Wonderland for an amount not to exceed 6000 sq ft and $630,000 for a 5 year period. This item does not require amendment to the FY20 or FY21 budget. - Jacob Ulczynski
Consider and act upon the recommendation to authorize the Executive Director to execute a contract amendment and accept funding from Health and Human Services Commission for Enhanced Community Coordination and Transition Support Team in an estimated amount of $510,000.00. This item will require a budget amendment to the FY2021 budget. - Jacob Ulczynski
Consider and act upon the recommendation to ratify the submission of a grant application to the Texas Council for Developmental Disabilities for Older Adults with Developmental Disabilities and their Caregivers in the amount of $175,000.00. This item will not require a budget amendment. - Jacob Ulczynski
Consider and act upon on the recommendation to authorize the Executive Director to purchase radio infrastructure equipment through Motorola (DIR) for an approximate amount of $1.1 million; and sign an Interlocal Agreement and resolution in support of a partnership with the Texas Department of Transportation to maintain and support this improved interoperability structure in existing tower sites. This item will not require an amendment to the FY2020 budget. – Marcela Medina
Air Quality Committee Report -- Lyle Hufstetler
Consider and act upon the election of AACOG's Texas Association of Regional Councils (TARC) Representative and Alternate. - Judge Chris Schuchart
Consider and act upon the election of Alamo Area Development Corporation (AADC) Board of Directors Representatives. - Judge Chris Schuchart
Consider and act upon the election of the 2021 AACOG Board of Directors’ Chair and Vice Chair. - Judge Chris Schuchart A. 2021 Chair B. 2021 Vice Chair
Installation of the 2021 AACOG Board of Directors' Chair and Vice Chair. - Chairman Hurley A. Chair B. Vice Chair
29. Next meeting is scheduled for Wednesday, January 27, 2021 at 10:00 a.m. at a location TBD. 30. Adjournment