1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. United States Pledge of Allegiance and Texas Pledge of Allegiance 4. A prayer in memoriam of Gloria Vasquez. 5. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary. 6. Declarations of Conflict of Interest
Executive Director Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates 1. Area Agencies on Aging (AAA) 2. Alamo Regional Transit (ART) 3. Compatible Use Study (CUP) 4. External Affairs & Communications 5. Intellectual & Developmental Disability Services (IDDS) 6. Natural Resources 7. Public Safety 8. Regional Services 9. Environmental Conservation 10. Veterans 11. Weatherization Assistance Program C. Organizational Updates 1. Building Update 2. General Administration 3. Policy Review 4. Chief Financial Officer 5. General Counsel
The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting. 8. Consider and act upon the recommendation to approve the December 2, 2020 Board of Directors Meeting minutes. 9. Consider and act upon the recommendation from the IDD Services Advisory Committee (IDDSAC) for approval of meeting dates for 2021. – Jacob Ulczynski 10. Consider and act upon the approval of the additional proposed AACOG Contractors and Rates for FY21 Contractors Choice List. - Trina Cortez 11. Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Member and Alternate Member nominations. - Trina Cortez 12. Consider and act upon the recommendation to appoint Resource Recovery Committee (RRC) members and alternates. - Claudia Mora
From Executive Committee Discussion and appropriate action on the recommendation regarding the 4th Quarter 2020 and Year End 2020 financial report. - Julio Elizondo A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly Investment Report
Agency Contract Performance Report - Diane Rath
New Business 2021 AACOG Chair's appointments to the 2021 Executive Committee. - Chair de Leon
Consider and act upon the recommendation to authorize the Executive Director to purchase software development through Netsmart in an estimated amount of $60,000.00 to implement an electronic interface between AACOG's electronic health record (provided by Netsmart) and Health and Human Services Commission. - Jacob Ulczynski
Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the approximate amount of $65,000 for the Investigative Topics for Victims of Violence Against Women Program (VAWA) from the Office of the Governor – Criminal Justice Division (CJD); and adopt a resolution in support of the project. This item will not require an amendment to the 2021 budget. – Mike Ritchey
Consider and act upon authorizing the Executive Director to apply for and accept funding for the Alamo Area Regional Law Enforcement Academy in the approximate amount of $1,160,000 from the Office of the Governor – Criminal Justice Division (CJD) for 2021-2023; and adopt a resolution in support of the project. This item will not require an amendment to the 2021 budget. – Mike Ritchey
Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the approximate amount of $240,000 for the Homeland Security Planning Program from the Office of the Governor - Homeland Security Grants Division (HSGD); and adopt a resolution in support of the project. This item will not need an amendment to the FY2021 budget. – Marcela Medina
Consider and act upon the recommendation to authorize the Executive Director to release a Request for Applications (RFA) for weatherization and home modification contractors and execute contracts with selected vendors. This item does not require a budget amendment. -- Gene Hartman
Consider and act upon the recommendation to authorize the Executive Director to execute a contract with the Texas Department of Housing and Community Affairs (TDHCA) for the 2021 Low-Income Home Energy Assistance Program (LIHEAP) in the estimated amount of $1.3 Million. This item will not require a budget amendment. -- Gene Hartman
Consider and act upon the recommendation to apply for the Department of Energy's Clean Cities Coalition FY 2021 Cooperative Agreement and authorize the Executive Director to accept an award not to exceed $100,000. This item will require an amendment to the 2021 budget. - Lyle Hufstetler
Annual Customer Service Survey Report - Miguel Segura
Committee Reports Consider and act upon the recommendation of the Resource Recovery Committee (RRC) for the AACOG Board of Directors (BOD) to remove the U2791 Landfill from AACOG's Resource Recovery Closed Landfill Inventory and authorize the executive director to submit the required Closed Municipal Solid Waste Landfill Inventory Revision Form to the Texas Commission on Environmental Quality (TCEQ). - Elizabeth Cook
25. The Board of Directors shall convene in executive session to deliberate: 1. the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or a charge against an officer or employee pursuant to Section 551.074 of the Texas Government Code; 2. to deliberate and receive advice on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act pursuant to Section 551.071 of the Texas Government Code; and a. Pending or contemplated litigation. 26. Consider and act upon the items discussed in executive session. 27. Next meeting is scheduled for Wednesday, February 24, 2021 at 10:00 a.m. at AACOG. 28. Adjournment
Jan 27, 2021 Board of Directors Meeting
1. Meeting called to Order The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act. 2. Roll Call 3. United States Pledge of Allegiance and Texas Pledge of Allegiance 4. A prayer in memoriam of Gloria Vasquez. 5. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary. 6. Declarations of Conflict of Interest
Executive Director Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates 1. Area Agencies on Aging (AAA) 2. Alamo Regional Transit (ART) 3. Compatible Use Study (CUP) 4. External Affairs & Communications 5. Intellectual & Developmental Disability Services (IDDS) 6. Natural Resources 7. Public Safety 8. Regional Services 9. Environmental Conservation 10. Veterans 11. Weatherization Assistance Program C. Organizational Updates 1. Building Update 2. General Administration 3. Policy Review 4. Chief Financial Officer 5. General Counsel
The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting. 8. Consider and act upon the recommendation to approve the December 2, 2020 Board of Directors Meeting minutes. 9. Consider and act upon the recommendation from the IDD Services Advisory Committee (IDDSAC) for approval of meeting dates for 2021. – Jacob Ulczynski 10. Consider and act upon the approval of the additional proposed AACOG Contractors and Rates for FY21 Contractors Choice List. - Trina Cortez 11. Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Member and Alternate Member nominations. - Trina Cortez 12. Consider and act upon the recommendation to appoint Resource Recovery Committee (RRC) members and alternates. - Claudia Mora
From Executive Committee Discussion and appropriate action on the recommendation regarding the 4th Quarter 2020 and Year End 2020 financial report. - Julio Elizondo A. Dashboard B. Balance Sheet C. Revenue and Expenditures D. Administrative Budgets E. Quarterly Investment Report
Agency Contract Performance Report - Diane Rath
New Business 2021 AACOG Chair's appointments to the 2021 Executive Committee. - Chair de Leon
Consider and act upon the recommendation to authorize the Executive Director to purchase software development through Netsmart in an estimated amount of $60,000.00 to implement an electronic interface between AACOG's electronic health record (provided by Netsmart) and Health and Human Services Commission. - Jacob Ulczynski
Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the approximate amount of $65,000 for the Investigative Topics for Victims of Violence Against Women Program (VAWA) from the Office of the Governor – Criminal Justice Division (CJD); and adopt a resolution in support of the project. This item will not require an amendment to the 2021 budget. – Mike Ritchey
Consider and act upon authorizing the Executive Director to apply for and accept funding for the Alamo Area Regional Law Enforcement Academy in the approximate amount of $1,160,000 from the Office of the Governor – Criminal Justice Division (CJD) for 2021-2023; and adopt a resolution in support of the project. This item will not require an amendment to the 2021 budget. – Mike Ritchey
Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the approximate amount of $240,000 for the Homeland Security Planning Program from the Office of the Governor - Homeland Security Grants Division (HSGD); and adopt a resolution in support of the project. This item will not need an amendment to the FY2021 budget. – Marcela Medina
Consider and act upon the recommendation to authorize the Executive Director to release a Request for Applications (RFA) for weatherization and home modification contractors and execute contracts with selected vendors. This item does not require a budget amendment. -- Gene Hartman
Consider and act upon the recommendation to authorize the Executive Director to execute a contract with the Texas Department of Housing and Community Affairs (TDHCA) for the 2021 Low-Income Home Energy Assistance Program (LIHEAP) in the estimated amount of $1.3 Million. This item will not require a budget amendment. -- Gene Hartman
Consider and act upon the recommendation to apply for the Department of Energy's Clean Cities Coalition FY 2021 Cooperative Agreement and authorize the Executive Director to accept an award not to exceed $100,000. This item will require an amendment to the 2021 budget. - Lyle Hufstetler
Annual Customer Service Survey Report - Miguel Segura
Committee Reports Consider and act upon the recommendation of the Resource Recovery Committee (RRC) for the AACOG Board of Directors (BOD) to remove the U2791 Landfill from AACOG's Resource Recovery Closed Landfill Inventory and authorize the executive director to submit the required Closed Municipal Solid Waste Landfill Inventory Revision Form to the Texas Commission on Environmental Quality (TCEQ). - Elizabeth Cook
25. The Board of Directors shall convene in executive session to deliberate: 1. the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or a charge against an officer or employee pursuant to Section 551.074 of the Texas Government Code; 2. to deliberate and receive advice on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act pursuant to Section 551.071 of the Texas Government Code; and a. Pending or contemplated litigation. 26. Consider and act upon the items discussed in executive session. 27. Next meeting is scheduled for Wednesday, February 24, 2021 at 10:00 a.m. at AACOG. 28. Adjournment