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Agenda Alamo Area Council of Governments Board of Directors Meeting Wednesday, February 27, 2019 - 10:00 a.m. Al J. Notzon III Board Room 8700 Tesoro Drive, Suite 100 San Antonio, TX 78217

Items 1 - 5

1. Meeting called to Order - Chairman Hasslocher The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.

2. Roll Call - Susie Ernst

3. United States Pledge of Allegiance and Texas Pledge of Allegiance

4. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.

5. Declarations of Conflict of Interest

Executive Director

6. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates Area Agencies on Aging (AAA) Alamo Regional Transit (ART) External Affairs & Communications Intellectual & Developmental Disability Services (IDDS) Natural Resources Public Safety Regional Services Resource Recovery Veterans Weatherization Assistance Program C. Organizational Updates General Administration Policy Review Chief Financial Officer General Counsel

Consent Agenda The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting.

7. Consider and act upon the recommendation to approve the January 23, 2019 minutes. - Chairman Hasslocher

8. January 2019 Financial Summary - John Clamp A. Combined Balance Sheet B. Combined Revenue & Expenditures C. Administrative Budgets

9. Agency Contract Performance Report - Diane Rath

10. Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Member and Alternate Member nominations. - Gloria Vasquez

New Business

11. Briefing on the blanket Intergovernmental Services Agreement (IGSA) between AACOG and Joint Base San Antonio (JBSA). - Diane Rath

12. Consider and act upon the recommendation to authorize the Executive Director to submit a request to secure full funding of $100 million for the Defense Community Infrastructure Program (DCIP) at the Department of Defense authorized in the 2019 National Defense Authorization Act (NDAA). - Diane Rath

Items 13 & 14

13. Internal audit update on 2018 completed activities and projects and the internal audit plan for 2019. - Jhoan Torres

14. Quality Assurance status updates on 2018 completed activities and projects. - Bryn Herrera

15. Consider and act upon the recommendation to approve a policy for the denial of service and appeal rights of potential applicants, applicants, and customers of the Weatherization Program. - Mayra Rivero

16. Consider and act upon the recommendation to authorize the Executive Director of AACOG to apply for and accept from the Texas Department of Transportation Section 5310 funding for the Elderly and Disabled in an amount up to $420,000. This item will require an amendment to the FY2019 budget. - Sean Scott

17. Consider and act upon the recommendation to authorize the Executive Director of AACOG to apply for and accept from the Texas Department of Transportation FY2020 Section 5311 federal funding for public transportation in the amount of $991,447. This item will not need an amendment to the FY2019 budget. -- Sean Scott

18. Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the amount of $65,000.00 for the Investigative Topics for Victims of Violence Against Women Program (VAWA) from the Office of the Governor – Criminal Justice Division (CJD); and adopt a resolution in support of the project. This item does not require an amendment to the 2019 budget. - Shawn Palmer

19. Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the amount of $325,750 for the Homeland Security Planning Program adjoined with the Emergency Notification System from the Office of the Governor - Homeland Security Grants Division (HSGD); and adopt a resolution in support of the project. This item will not need an amendment to the FY2019 budget. - James Minze

20. Consider and act upon the recommendation to authorize the Executive Director to execute a contract with Texas Health and Human Services Commission (HHSC) for Medicaid Administrative Claiming (MAC). This item will not need an amendment to the FY2019 budget. - Jacob Ulczynski

Committee Reports

21. Consider and act upon the recommendation from the Resource Recovery Committee accepting the South Texas Refuse Disposal,Inc. Type V Municipal Solid Waste (MSW) Transfer Station Registration Application as consistent with the AACOG Regional Solid Waste Management Plan.- Georgia Zannaras

Executive Session

22. The Board of Directors shall convene into Executive Session to deliberate and receive advice regarding: A. The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp

23. Consider and act upon the items discussed in executive session. - Chairman Hasslocher

24. Next meeting is scheduled for Wednesday, March 27, 2019 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.

25. Adjournment

Feb 27, 2019 Board of Directors Meeting

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Agenda Alamo Area Council of Governments Board of Directors Meeting Wednesday, February 27, 2019 - 10:00 a.m. Al J. Notzon III Board Room 8700 Tesoro Drive, Suite 100 San Antonio, TX 78217

Items 1 - 5

1. Meeting called to Order - Chairman Hasslocher The AACOG Board of Directors is meeting in accordance with Chapter 551 of the Texas Government Code (Open Meetings Act). As such, the Board of Directors reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Texas Open Meetings Act.

2. Roll Call - Susie Ernst

3. United States Pledge of Allegiance and Texas Pledge of Allegiance

4. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.

5. Declarations of Conflict of Interest

Executive Director

6. Monthly Report - Diane Rath A. Staffing Updates B. Program Status and Operational Updates Area Agencies on Aging (AAA) Alamo Regional Transit (ART) External Affairs & Communications Intellectual & Developmental Disability Services (IDDS) Natural Resources Public Safety Regional Services Resource Recovery Veterans Weatherization Assistance Program C. Organizational Updates General Administration Policy Review Chief Financial Officer General Counsel

Consent Agenda The consent agenda consists of items considered being of a routine nature and contains items recommended for approval by the Executive Committee or by the Board Chair and the minutes from previous Board of Directors meetings. These items will be enacted in one motion, or any member of the Board may request that items be removed from the consent agenda and considered separately for purposes of discussion and voting.

7. Consider and act upon the recommendation to approve the January 23, 2019 minutes. - Chairman Hasslocher

8. January 2019 Financial Summary - John Clamp A. Combined Balance Sheet B. Combined Revenue & Expenditures C. Administrative Budgets

9. Agency Contract Performance Report - Diane Rath

10. Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Member and Alternate Member nominations. - Gloria Vasquez

New Business

11. Briefing on the blanket Intergovernmental Services Agreement (IGSA) between AACOG and Joint Base San Antonio (JBSA). - Diane Rath

12. Consider and act upon the recommendation to authorize the Executive Director to submit a request to secure full funding of $100 million for the Defense Community Infrastructure Program (DCIP) at the Department of Defense authorized in the 2019 National Defense Authorization Act (NDAA). - Diane Rath

Items 13 & 14

13. Internal audit update on 2018 completed activities and projects and the internal audit plan for 2019. - Jhoan Torres

14. Quality Assurance status updates on 2018 completed activities and projects. - Bryn Herrera

15. Consider and act upon the recommendation to approve a policy for the denial of service and appeal rights of potential applicants, applicants, and customers of the Weatherization Program. - Mayra Rivero

16. Consider and act upon the recommendation to authorize the Executive Director of AACOG to apply for and accept from the Texas Department of Transportation Section 5310 funding for the Elderly and Disabled in an amount up to $420,000. This item will require an amendment to the FY2019 budget. - Sean Scott

17. Consider and act upon the recommendation to authorize the Executive Director of AACOG to apply for and accept from the Texas Department of Transportation FY2020 Section 5311 federal funding for public transportation in the amount of $991,447. This item will not need an amendment to the FY2019 budget. -- Sean Scott

18. Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the amount of $65,000.00 for the Investigative Topics for Victims of Violence Against Women Program (VAWA) from the Office of the Governor – Criminal Justice Division (CJD); and adopt a resolution in support of the project. This item does not require an amendment to the 2019 budget. - Shawn Palmer

19. Consider and act upon on the recommendation to authorize the Executive Director to apply for and accept funding in the amount of $325,750 for the Homeland Security Planning Program adjoined with the Emergency Notification System from the Office of the Governor - Homeland Security Grants Division (HSGD); and adopt a resolution in support of the project. This item will not need an amendment to the FY2019 budget. - James Minze

20. Consider and act upon the recommendation to authorize the Executive Director to execute a contract with Texas Health and Human Services Commission (HHSC) for Medicaid Administrative Claiming (MAC). This item will not need an amendment to the FY2019 budget. - Jacob Ulczynski

Committee Reports

21. Consider and act upon the recommendation from the Resource Recovery Committee accepting the South Texas Refuse Disposal,Inc. Type V Municipal Solid Waste (MSW) Transfer Station Registration Application as consistent with the AACOG Regional Solid Waste Management Plan.- Georgia Zannaras

Executive Session

22. The Board of Directors shall convene into Executive Session to deliberate and receive advice regarding: A. The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp

23. Consider and act upon the items discussed in executive session. - Chairman Hasslocher

24. Next meeting is scheduled for Wednesday, March 27, 2019 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.

25. Adjournment

Agenda Alamo Area Council of Governments Board of Directors Meeting Wednesday, February 27, 2019 - 10:00 a.m. Al J. Notzon III Board Room 8700 Tesoro Drive, Suite 100 San Antonio, TX 78217

2. Roll Call - Susie Ernst

3. United States Pledge of Allegiance and Texas Pledge of Allegiance

4. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.

5. Declarations of Conflict of Interest

Executive Director

7. Consider and act upon the recommendation to approve the January 23, 2019 minutes. - Chairman Hasslocher

8. January 2019 Financial Summary - John Clamp A. Combined Balance Sheet B. Combined Revenue & Expenditures C. Administrative Budgets

9. Agency Contract Performance Report - Diane Rath

10. Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Member and Alternate Member nominations. - Gloria Vasquez

New Business

13. Internal audit update on 2018 completed activities and projects and the internal audit plan for 2019. - Jhoan Torres

14. Quality Assurance status updates on 2018 completed activities and projects. - Bryn Herrera

Committee Reports

22. The Board of Directors shall convene into Executive Session to deliberate and receive advice regarding: A. The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp

23. Consider and act upon the items discussed in executive session. - Chairman Hasslocher

24. Next meeting is scheduled for Wednesday, March 27, 2019 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.

25. Adjournment

Feb 27, 2019 Board of Directors Meeting

Agenda Alamo Area Council of Governments Board of Directors Meeting Wednesday, February 27, 2019 - 10:00 a.m. Al J. Notzon III Board Room 8700 Tesoro Drive, Suite 100 San Antonio, TX 78217

2. Roll Call - Susie Ernst

3. United States Pledge of Allegiance and Texas Pledge of Allegiance

4. Public Comments This time is for anyone to comment to the Board of Directors on issues and items of concern. There will be no Board of Directors deliberation or action on these comments. Time allowed is at the discretion of the Chairman; with three (3) minutes being customary.

5. Declarations of Conflict of Interest

Executive Director

7. Consider and act upon the recommendation to approve the January 23, 2019 minutes. - Chairman Hasslocher

8. January 2019 Financial Summary - John Clamp A. Combined Balance Sheet B. Combined Revenue & Expenditures C. Administrative Budgets

9. Agency Contract Performance Report - Diane Rath

10. Consider and act upon the recommendation from the Bexar Senior Advisory Committee (BSAC) for approval of BSAC Member and Alternate Member nominations. - Gloria Vasquez

New Business

13. Internal audit update on 2018 completed activities and projects and the internal audit plan for 2019. - Jhoan Torres

14. Quality Assurance status updates on 2018 completed activities and projects. - Bryn Herrera

Committee Reports

22. The Board of Directors shall convene into Executive Session to deliberate and receive advice regarding: A. The purchase, exchange, lease, or value of real property in accordance with Section 551.072, Texas Government Code, Deliberations about Real Property. - John Clamp

23. Consider and act upon the items discussed in executive session. - Chairman Hasslocher

24. Next meeting is scheduled for Wednesday, March 27, 2019 at 10:00 a.m. at AACOG in the Al J. Notzon Ill Board Room.

25. Adjournment

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